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Clinton Public Schools iPad Use Policies

Beth Richert

on 11 November 2014

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Transcript of iPadUsePolicies

Clinton Public Schools iPad Use Policies
Clinton Public Schools
iPad Policy, Procedures, and Information

iPad Check out Program

The focus of the iPad program at Clinton Public Schools is to:
provide necessary tools and resources for a progressive learning environment characterized by flexibility, collaboration, personalization, creativity, and technology-rich learning.
At CLINTON PUBLIC SCHOOLS, technology will be integrated throughout the educational program in a seamless and timely fashion.
Implementation of an iPad initiative enables anywhere, anytime learning.
Purposeful technology integration liberates teachers from being deliverers of content and, instead, allows them to be facilitators of deep, individualized learning for all students.
The policies, procedures, and information within this document apply to all district-owned iPads used at Clinton Public Schools, including any other device considered by the Administration to come under this policy.
Individuals or teams of teachers may set additional requirements for use in their classroom.
iPad Check-Out-- WHO?
all Washington Elementary and Clinton Middle School students.
All Freshman and pre-advanced placement and advanced placement students at Clinton High School, and students in concurrent classes.
Parents and students must sign and return the iPad Protection Plan and Student Pledge documents before the iPad can be issued to a student. (see pp 8-9)
The iPad Protection plan outlines three options for families to protect the school district’s investment in student iPads.
1.2 iPad Check-in
All iPads, cases, chargers, and school-provided accessories must be returned at the end of each school year to be updated, serviced, and stored safely for the summer.
Students who withdraw, are suspended or expelled, or terminate enrollment at CPS for any other reason, must return their individual school iPad and accessories on the date of termination.

If a student fails to return the iPad at the end of the school year or upon termination of enrollment at CPS, that student will be subject to criminal prosecution or civil liability.
If the students leaves before semester $20 of the $40 insurance payment will be refunded, provided there is no damage or missing accessories.
There are no refunds given after Jan 1.

Just like a textbook or a band uniform, the iPads are the property of Clinton Public School District, and students are responsible for returning them in good condition.
Any loss of or damage to an iPad is the responsibility of the student and will be handled in a manner consistent with the student’s iPad Protection Plan. Students will be charged the actual cost of any needed repairs, not to exceed the replacement cost of the iPad, or the insurance deductible if a parent choses an insurance option.
Parents who opt out of the insurance need to be aware that they are fully responsible for damage or loss.
The student will also pay the replacement cost of the iPad.
Failure to return the iPad will result in a theft report being filed with the Clinton Police Department.
Students are responsible for the general care of the iPad they have been issued by the school. iPads that are broken or fail to work properly should be taken to the student’s designated teacher.
2.1 General Precautions
The iPad is school property and all users will follow this policy and the CPS acceptable use policy for technology.
Only use a clean, soft cloth to clean the screen, no cleansers or liquids of any type.

Cords and cables must be inserted carefully into the iPad to prevent damage.
iPads and cases must remain free of any writing, drawing, stickers, or labels that are not the property of the CPS School District.
An iPad should always be locked up or supervised directly by the student to whom it is assigned. For instance, iPads should never be left in an unlocked locker, unlocked car, or any unsupervised area.
Students are responsible for keeping their iPad’s battery charged for school each day.
2.2 Carrying iPads
The protective iballz and cases provided with iPads have sufficient padding to protect the iPad from normal treatment and provide a suitable means for carrying the device within the school.
Do not carry or grab a falling ipad by the cord that connects the iballz.
The guidelines below should be followed:
iPads should always have the iballz attached and be within the protective case provided by the district, or in an approved case.
No other items should be stored or carried within the iPad case to avoid pressure and weight on the screen.
2.3 Screen Care
The iPad screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen.
Do not lean on the top of the iPad even when it is in it's case.
Do not place anything near the iPad that could put pressure on the screen.
Do not place it on the outside of a backpack.
Never put it on the floor.
• Do not place anything in the carrying case that will press against the cover.
• Clean the screen with a soft, dry cloth or anti-static cloth.
• Take care not to bump the iPad against lockers, walls, car doors, floors, etc., as it will eventually break the screen.
iPads are intended for use at school each day. In addition to teacher expectations for iPad use, school messages, announcements, calendars, and schedules may be accessed using the iPad.
Students must be responsible to bring their iPad to all classes, unless specifically instructed not to do so by their teacher.
3.2 iPad Undergoing Repair
Loaner iPads may be issued to students when they leave their iPads for repair.
There may be a delay in getting an iPad should the school not have enough to loan.
3.3 Charging Your iPad’s Battery
iPads must be brought to school each day in a fully charged condition
3.4 Screen savers/Background photos
• Screen Savers and Backgrounds are preset to help track the iPads and need to remain unchanged.
• Presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drug, gang related symbols or pictures will result in disciplinary actions.
• Passwords and lock codes are
to be used.
iPads with pass codes will be collected and reset back to original setting. Any saved work on the iPad will be lost.
3.5 Sound, Music, Games, or Programs
• Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.
• Music (no videos) is allowed on the iPad and can be used at the discretion of the teacher.
3.7 Home Internet Access
Students are allowed to set up wireless networks on their iPads. This will assist them with iPad use while at home. Students are not required to have wireless access at home.
Students can arrange time before or after school to complete assignments that require internet access. Or if a parent opts out of checking an iPad out.
4.1 Saving to the iPad/Home Directory
Students may save work on their iPads. Limited storage space will be available on the iPad—BUT it will NOT be backed up in case of re-imaging.
Students will store most of their work in the Cloud using Google Apps. or in Drop Box.
It is the student’s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion.
iPad malfunctions are not an acceptable excuse for not submitting work. Teachers will instruct students on methods of managing workflow.
4.2 Network Connectivity
The CPS School District makes no guarantee that their network will be up and running 100% of the time.
In the rare case that the network is down, the District will not be responsible for lost or missing data.
5.1 Originally Installed Software
The software/Apps originally installed by CPS must remain on the iPad in usable condition and be easily accessible at all times. From time to time the school may add software applications for use in a particular course.
The licenses for some software require that the software be deleted from iPads at the completion of the course. Periodic checks of iPads will be made to ensure that students have not removed required apps.
5.2 Additional Software

Students are allowed to load extra software/Apps on their iPads using a their own personal iTunes accounts.
While at school, however, students are to be logged into their school accounts only.
CPS will synchronize the iPads so that they contain the necessary apps for school work using the students school iTunes account.
Students will not synchronize iPads or add apps to their assigned iPad on the school account.
If students are habitually using non-school related apps that detract from learning, the student may lose the privilege of taking the iPad home or the privilege of using one at all.
5.3 Inspection
Students may be selected at random to provide their iPad for inspection. iPads are the property of CPS District, and any staff member may confiscate any iPad at any time for any purpose.
5.4 Procedure for re-loading software
If technical difficulties occur or illegal software, or unacceptable apps are discovered, the iPad will be restored from backup.
The school does not accept responsibility for the loss of any software or documents deleted due to a re-format and re-image.
The use of the CPS School District’s technology resources is a privilege, not a right.
The privilege of using the technology resources provided by the CPS School District is not transferable or extendible by students to people or groups outside the district and terminates when a student is no longer enrolled in the CPS School District.
This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources.
If a person violates any of the User Terms and Conditions named in this policy, privileges may be terminated, access to the school district technology resources may be denied, and the appropriate disciplinary action shall be applied.
The CPS School District’s Student Code of Conduct shall be applied to student infractions.
Violations may result in disciplinary action up to and including suspension/ expulsion for students. When applicable, law enforcement agencies may be involved.
6.1 Parent/Guardian Responsibilities
Talk to your children about values and the standards that your children should follow on the use of the Internet just as you do on the use of all media information sources such as television, telephones, movies, and radio.
• Should you want your student to opt out of taking an iPad home, you will need to sign a form indicating this and understand that your student is still responsible for meeting the course requirements.
This does not exempt your child from paying damage or loss costs.
6.2 School Responsibilities are to:
• Provide Internet access and provide an individual Google account to its students.
• Provide Internet blocking of inappropriate materials on district networks.
Web filtering will remain in place even when the iPad is not at school.
• Immediately report any inappropriate digital content to the building principal.
• Provide information about online data storage areas as well as email. These will be treated similar to school lockers. CPS District reserves the right to review, monitor, and restrict information stored on or transmitted via CPS District owned equipment and to investigate inappropriate use of resources..

• Provide guidance to aid students in use of the device and help assure student compliance of the acceptable use policy.
6.3 Students are Responsible For:
Using computers/devices in a responsible and ethical manner.
Obeying general school rules concerning behavior and communication that apply to iPad/computer use.
Using all technology resources in an appropriate manner so as to not damage school equipment.
This “damage” includes, but is not limited to, the loss of data resulting from delays, non-deliveries, mis-deliveries or service interruptions caused by the students own negligence, errors or omissions.
Use of any information obtained via CPS School District’s designated Internet System is at your own risk. CPS School District specifically denies any responsibility for the accuracy or quality of information obtained through its services.
Helping CPS School District protect our computer system/device by contacting any staff member about any security problems they may encounter.
Returning their iPad at the end of each school year.
Students, who graduate early, withdraw, are suspended or expelled, or terminate enrollment at CPS for any other reason, must return their individual school iPad computer on the date of termination.
6.4 Student Activities Strictly Prohibited:
Illegal installation or transmission of copyrighted materials
Any action that violates existing Board policy or public law
Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials
Any communications that are not for express purpose of school business, including personal emails or messaging of any kind to anyone.
Use of outside data disks or external attachments without prior approval from the administration
Changing of iPad settings (exceptions include personal settings such as font size, brightness, etc)
Using apps in class that detract from learning.
Spamming-Sending mass or inappropriate emails
Gaining access to other student’s accounts, files, and/or data
Use of the school’s internet/e-mail accounts for financial or commercial gain or for any illegal activity.
Use of anonymous and/or false communications
Students are not allowed to give out personal information over the Internet—with the exception of
teacher-directed instances.
Participation in credit card fraud, electronic forgery or other forms of illegal behavior.
Vandalism (any malicious attempt to harm or destroy hardware, software or data, including, but not limited to, the uploading or creation of computer viruses or computer programs that can infiltrate computer systems and/or damage software components) of school equipment will not be allowed
Transmission or accessing materials that are obscene, offensive, threatening or otherwise intended to harass, demean, or bully recipients.

6.5 iPad Care
Just like any school property issued to a student for individual use, students will be held responsible for maintaining their individual iPads and keeping them in good working order. Students are responsible for any and all damage. An insurance option is available through the district.
6.5 iPad Care
iPads that malfunction or are damaged must be reported immediately. All iPad repairs must be handled through the district. Students are responsible for the actual cost of damages—not to exceed the cost of replacement.
iPad batteries must be charged and ready for school each day.
iPad cases furnished by the school district must be returned with only normal wear and no alterations to avoid paying a case replacement fee.
iPads that are stolen must be reported immediately to a building administrator.

 6.6 Legal Propriety

Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask a teacher or parent.
Plagiarism is a violation of the CPS Code of Conduct. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text.
Use or possession of hacking software is strictly prohibited and violators will be subject to Student/Parent Handbook. Violation of applicable state or federal law will result in criminal prosecution or disciplinary action by the District.
7.1 IPad Identification
Student iPads will be labeled in the manner specified by the school. IPads can be identified in the following ways:
Record of serial number
CPS bar code label
Find My iPad is installed on each iPad and can be used to track the location of any iPad
A student should NEVER disable this feature.
Each student is required to save a document entitled “User Info” that includes the name of the student to whom the iPad is assigned and the name of his/her teacher
7.2 Storing Your iPad
When students are not using their iPads, they should still be directly supervised by the student or be secure, locked environment.
Nothing should be placed on top of the iPad when stored in the locker. Students are encouraged to take their iPads home every day after school, regardless of whether or not they are needed. iPads should NOT be stored in a vehicle at school or at home EVER.
7.3 iPads Left in Unsupervised Areas
Under no circumstances should iPads be left in unsupervised areas. Unsupervised areas include the school grounds and campus, the lunchroom, computer lab, locker rooms, library, unlocked classrooms, dressing rooms, buses and hallways.
Any iPad left in these areas is in danger of being stolen. If an iPad is found in an unsupervised area, it will be taken to the office and dealt with as a disciplinary matter.
8.2 Personal Home or Homeowners Insurance
Students or parents may wish to carry their own personal insurance to protect the iPad in cases of theft, loss, or accidental damage.
Please consult with your insurance agent for details about your personal coverage of the iPad computer. You will need to show proof of insurance to the school before your student(s) are allowed to check out an iPad. Most insurances will require a rider for electronics and only provide so much coverage and a higher deductible.
8.3 Claims
All insurance claims must be reported to your child's school office.
Students or parents must file a police report and bring a copy of the report to the principal’s office before an iPad can be replaced with School District Protection in the case of theft.
CPS DISTRICT Responsibilities
The CPS School District recognizes that with the implementation of the iPad initiative, there is a need to protect the investment of the district and the interest of the students and parents. The following outlines three methods of protection available to families.
Option 1 No Insurance
Parent/guardian agrees to pay for the replacement of the iPad at a cost not to exceed $400 should the iPad be stolen, lost or damaged in any way while the student is responsible for the iPad.
If uninsured, the iPad can be taken home but students are responsible for repair cost that may reach $400
For uninsured students, they are still responsible for the iPad.
Personal Insurance
______I will cover the iPad under my own insurance policy. I agree to pay the District the amount received from my insurance company plus any additional amount needed to cover the iPad replacement--not to exceed $499. Proof of the insurance will be provided to the school …
Students will be held responsible for ALL damage to their iPads including, but not limited to: broken screens, cracked plastic pieces, inoperability, etc.
Students who do not chose to protect their iPad through personal or school insurance will not be able to take one home. However, this does not make them exempt from paying for damages.
Lost items such as cases and cables will be charged the actual replacement cost. These items are not covered under the insurance plan.
Option 2--Personal Insurance
Parents will cover the iPad under their own insurance policy. They agree to pay the District the amount received from the insurance company plus any additional amount needed to cover the iPad replacement--not to exceed $400. Proof of the insurance will be provided to the school …before check out is allowed.
Option 3--School District Insurance
______You choose to pay the school district an annual protection payment for coverage of theft, loss or damaged by fire/flood, water in the amount of $20.00. An addition $60 deductible will be charged in the event of damage, theft or loss of the iPad.
The $20.00 (not to exceed $100/family) payment is nonrefundable. This annual coverage begins upon receipt of the payment and ends at the conclusion of each school year.
INTENTIONAL DAMAGE: Students/Parents are responsible for full payment of intentional damages to iPads.
Warranty, Accidental Damage Protection, or School District iPad Protection DOES NOT cover intentional
damage of the iPads.
INTENTIONAL DAMAGE: Students/Parents are responsible for full payment of intentional damages to iPads.
Warranty, Accidental Damage Protection, or School District iPad Protection DOES NOT cover intentional
damage of the iPads.
Student Pledge for iPad Use
• I will take good care of my iPad.
• I will never leave the iPad unattended unless it is safely locked up.
• I will not take my iPad into the restrooms or locker rooms or leave it on the bus.
• I will never loan out my iPad to other
I will report immediately if someone has my iPad.
• I will charge my iPad's battery daily.
• I will keep food and beverages away from my iPad since they may cause damage to the device.
I will not disassemble any part of my iPad or attempt any repairs.
I will protect my iPad by only carrying it while in the case provided.
I will use my iPad in ways that are educational, appropriate and meet CLINTON PUBLIC SCHOOLS expectations.
I will not place decorations (such as stickers, markers, etc.) on the iPad or deface the serial number.
I will not remove bar codes or other identifying stickers, numbers placed by the district.
I understand that my iPad is subject to inspection at any time without notice and remains the property of the CPS School District.
I will follow the policies outlined in this document and other applicable CPS technology policies while at school, as well as outside the school day.
I will use my iPad for learning.
I will be responsible for all damage or loss caused by neglect or abuse.
I agree to return the District iPad, case, and power cords in good working condition.
I will notify school officials in case of theft, vandalism, and other acts covered by insurance.
I understand that a police report will be filed by the school if necessary.
I agree to the stipulations set forth in the above documents including the iPad Policy, Procedures, and information; the Acceptable Use Policy; iPad Protection Plan and the Student Pledge for iPad use.
Bypassing the CPS web filter through a web proxy
Adhere to C.I.P.A.Guidelines
Child Internet Protection Act
Mandatory Teacher Training
Age-Appropriate Student Instruction
Cyber Bullying
Inappropriate Websites
Keeping personal information off the net
Dangers of cyber-predators
Option 4--BYOD
Student are allowed to bring their own iPad.
Students will be responsible for creating a new iTunes account that uses their school email and must be on that account during school hours.
Students using their iPads for non-school business such as gaming during class time will be subject to teacher disciplinary action.
Students must abide by all district acceptable use policies even when using their own devise
ENJOY! Your iPad!
If the download of any media on personal or school accounts violates the acceptable use policy, the iPad will be re-imaged and re-formatted. (Students will lose this media on the iPad)
If students violate acceptable use policies in any way, they will be subject to discipline and possible lose of technology privileges.
While CPS is allowing students to use personalize their iPads to some extent, it's important to note that the iPad still belongs to the district. Respecting the rules will ensure that the student continues to enjoy the privilege.
Students who abuse the privilege will not be refunded any insurance costs in the event the iPad is taken from them.
The district/school will not be held liable for any personal property a student chooses to bring to school, including damage, or theft.
They will not be responsible for repairs, or finding lost personal item.
Please bring your personal property AT YOUR OWN RISK.
Many thanks to Technology Director Eric Curts at North Canton Public Schools, Ohio for his work on iPad check out policies, many of which were used and or adapted for use in our schools.
It is not your iPad.
It belongs to CPS just like a text book
You should not assume ANY privacy. Your iPad can be taken and searched at any time.
If profiles are removed your iPad will be locked down. Bring it to the library if this happens.
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