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SharePoint Online Blocked File Types

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Chanda Anderson

on 27 April 2015

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Transcript of SharePoint Online Blocked File Types


By default the following file types are blocked by SharePoint Online.

The OneDrive for Business Windows Sync client doesn't synchronize any of the following:
Any file that is empty.
Any desktop.ini, thumbs.db, or ehthumbs.db file.
Any file that has a .tmp or .ds_store extension, such as file.tmp or file.ds_store.
Any file that is currently open in an application, such as a .docx file that is open in Word.
A folder named "forms" that is at the root level for a list or library.
Any folder name that begins with a tilde character (~).
For OneDrive for Business in SharePoint Server 2013, any file or folder name that ends with a period character (.), such as myfile. or myfolder..
For OneDrive for Business in SharePoint Server 2013, any file or folder that has a name that contains two or more consecutive period characters, such as my..file.
File types that are blocked on the SharePoint site. (For SharePoint Server 2013, the file types that are blocked can vary depending on what the administrator sets up. For Office 365, the file types that are blocked are fixed and can't be changed. For more information, see Types of files that cannot be added to a list or library.)
For OneDrive for Business in Office 365, the OneDrive for Business Windows Sync client does not synchronize files or folder names that contain any of the following characters:
% # " * : < > ? / \ |

SEE ALSO:
• Sync OneDrive for Business or SharePoint site libraries to your computer
http://office.microsoft.com/redir/HA102832401.aspx
• Find libraries you’ve synced on your computer with the OneDrive for Business app
http://office.microsoft.com/redir/HA102849774.aspx
• Manually sync a folder your syncing with a SharePoint library
http://office.microsoft.com/redir/HA102849780.aspx
• Stop syncing a folder with a SharePoint library
http://office.microsoft.com/redir/HA102850041.aspx
• Share files in a folder you’re syncing with a SharePoint library
http://office.microsoft.com/redir/HA102780982.aspx

Do SharePoint activities with your synced files
Open the synced library folder in your file system.
Right-click a file, click OneDrive for Business, and then click a menu option:
Select Go to Browser to see the selected file on the SharePoint site in a Web browser.
Select Copy link to copy the file’s Web URL in order to paste the link in another location such as an email.
Select Share… to open the Share dialog box on the SharePoint site in order to send an invitation to share the file with other people.

SEE ALSO
• Introduction to libraries
http://office.microsoft.com/en-us/sharepoint-server-help/introduction-to-libraries-HA102771924.aspx?CTT=1
• Add or delete files in a library
http://office.microsoft.com/en-us/sharepoint-server-help/add-or-delete-files-in-a-library-HA102803549.aspx?CTT=3
• Enable and configure versioning for a list or library
http://office.microsoft.com/en-us/sharepoint-server-help/enable-and-configure-versioning-for-a-list-or-library-HA102772148.aspx?CTT=3
• Create an alert
http://office.microsoft.com/en-us/sharepoint-server-help/create-an-alert-or-subscribe-to-an-rss-feed-HA102771918.aspx?CTT=1



The Versioning Settings dialog box contains four major sections
Content Approval section - Use this section to decide whether to require content approval for items that are submitted to the library.
Document Version History section - Use this section to select the various versioning options that are available to you. The following table lists each option and the impact of choosing it.
No versioning- Only the current version of an item or file is available to site users. This is the default setting
Create major versions- Versions are created and retained for each major version. Minor versions are neither created nor maintained.
Create major and minor (draft) versions- Both major and minor versions are created and tracked upon file check-in. The person who is working on the file must indicate, at check-in, whether the file is a major or minor version.
Keep the following number of major versions- If the check box for this optional setting is selected, the number below it indicates how many major versions are retained in the library. If, for example, that number is 25, the oldest version is deleted when the 26th version is created. Then, only versions 2-26 are available. However, if it is important to retain every version, or a great number of versions, either apply a very high limit or no limit at all.
Keep drafts for the following number of major versions- If this optional setting is selected, the number in the box determines how many draft versions are retained. For example, you might decide that you want to retain 25 major versions, but you only require drafts for the most recent five versions. Unless you have a legal or another special requirement, you probably do not need to retain all drafts for all major versions.

Versioning as an option to track changes:
 
Versioning enables one to track and manage information as it is edited. You can look at earlier versions and recover them, if necessary.
 
By default, versioning is turned off.
 
To turn it on and implement your versioning decisions, you must either have Full Control or Design permissions.
 
Major and minor versions of a file-
Major version
Can signal that a document is ready for review by a wide audience
Identified by a whole number (such as 2.0)
Usually visible to all people who have access to the library
Minor (draft) version- a work-in-progress and not yet ready for wide circulation
Only modest changes since the last major version
Identified by a decimal number such as 2.1
Minor versions are visible only to those who are making the changes and to those who have Full Control or Design permission. However, you can set up the library to allow all site users to see all available drafts.
 

VERSIONING, ALERTS, OR CO-AUTHORING
Libraries have other features to help you be more productive, such as:
 
Versioning enables you to track versions of files, so you can see a history of changes, and restore a version if you make a mistake.
Alerts let you know by mail or text if a file has been changed. You can set an alert for one file or a whole library, and control how often you get alerted.
Co-authoring enables you and other co-workers to edit files at the same time in certain Office programs, such as Word, PowerPoint, and Excel.

INTRODUCTION TO LIBRARIES
 

A document library is a place on a SharePoint site where you can share files, such as Word documents and Excel spreadsheets, with other people.



2. Select the menu option you want.


1. Click the OneDrive for Business icon in the Windows taskbar.


Team site library folders are placed under Favorites in the SharePoint folder:

Find synced libraries in your file system
Open File Explorer.
Look under favorites.
Your OneDrive for Business library folder is placed under Favorites as OneDrive for Business, or OneDrive @Organization:

Sync SharePoint libraries to your computer using OneDrive for Business

If you have Office 2013, or an Office 365 subscription that includes Office 2013 applications, you can sync your OneDrive for Business and other SharePoint libraries to your computer. You can then work with your library files directly in your file system, and have access to your files when you’re offline.

OneDrive for Business is a SharePoint document library on a user's My Site. Therefore, the quota (the maximum file storage capacity) on a user's My Site site collection also applies to the OneDrive for Business document library. For OneDrive for Business in Office 365, a user's My Site site collection quota is 1 terabyte (TB).

Sync limits
You can sync up to 20,000 items in the OneDrive for Business library, including files and folders.
5,000 items in site libraries, including files and folders.


Sharepoint Libraries reside on the team site.


Draft Item Security section- Use this section to determine who should see draft items in the library. You can allow any user who has Read permissions to the library to view them, or you can restrict the view to only those users who can edit items or to only the author of the item and the people who can approve items. If you choose to restrict the view, only designated viewers can see the minor versions (drafts). Other users see only the major versions.
Require Check Out section- Use this section to specify whether users must check out files before they can make changes to them.
When you check out a file, a version is created only when you check the file back in, so that you can specifically designate when a version is created. When check-out is not required, a version is created when you first save a file, and then this version is updated when you close it. If you open and save the file again, another version is created.
When check-out is required, you cannot add a file, change a file, or change the file's properties without first checking out the file. When you check in the file, you are prompted to provide comments about the changes that you made, which helps to create a more meaningful version history.
 
How to enable versioning
Navigate to the library you plan to work in
On the ribbon, in the Library Tools group, click the Library tab
Click Library Settings
On the Library Settings page, under General Settings, click Versioning settings. The Versioning Settings dialog box will open.

DELETE FILES IN A LIBRARY
Click on the ellipses next to a file you want to delete, and then click the ellipses on the callout.
Click Delete.
Click OK to confirm sending the file to the Recycle Bin.

Maximum folder and file name lengths that can be synchronized

RENAME FILES IN A LIBRARY
Click on the ellipses next to a file you want to rename, and then click the ellipses on the callout.
Click Edit Properties.
Rename the file in the Name field and click Save.



Sync a team site library
Go to the team site library you want to sync and then do steps 2-4 described above.

3. In the OneDrive for Business wizard, click Sync Now.
Click Show My Files to go to the synced library folder.

Sync your OneDrive for Business library
Go to your OneDrive for Business library.

2. Select Sync.

2. You can also add more than one document at a time, and even drag files from Windows Explorer.

ADD FILES TO A LIBRARY
There are different ways to add files to a library, but the quickest way is to click the new document link.

3. Name the library, and then click Create.

2. Click the library you want to add, in this case Document Library.

HOW DO I CREATE A LIBRARY?
On the Settings menu, click Add an app.

HOW DO I FIND A DOCUMENT LIBRARY?
If your department has a team site, look for Shared documents or a similar name, typically on the left side.
Click the name of the library to open it.

SharePoint Online Blocked File Types
Manage synced SharePoint libraries
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