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Harvard Referencing with Microsoft Word 2007/2010

How to use the Referencing tools built into the latest versions of MS Word, and modify them to the Harvard standard used at Huddersfield University
by

Ian Hirst

on 14 October 2012

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Transcript of Harvard Referencing with Microsoft Word 2007/2010

Harvard Referencing using There are tools built into Microsoft Word 2007 and 2010 to help you with Referencing your work. To access the tools, click on the "References" tab of the ribbon at the top of the screen...:
Though Word does not include the Harvard standard, if you pick the "APA Fifth Edition" style, its easy to modify what's there so your work is in the correct format for Huddersfield University. This brings up a new menu, with all the options that you need to construct Author-Date citations and compile Reference Lists Author - Date Citations Reference Lists / Bibliographies Adding New Sources Inserting Citations into your Work Once you're on the References tab, click "Insert Citation", then "Add New Source"...: ... then select the "Type of Source" you are using and fill in as much information as you can about the text you want to include. eg. a Book eg. a Journal article eg. a Website On the References tab, click "Manage Sources"...: ... then "copy" the text(s) that you want from your Master List of all the sources you've ever added over to your Current List. Editing Citations within your Work To include page numbers, double-click on the Author-Date citation that has been inserted, and fill in the details in the pop-up box...: You can also use this as a way of getting the system to not automatically include surnames, etc, if you need to miss this out to avoid undue repetition. Now when you click on "Insert Citation", you can pick from everything listed in your Current List. Double-click the source that you want and it will appear in your text. At the end of your work, when you need to include full details of your sources. You do this by clicking on the "Bibliography" button on the References section of the Word 2007/2010 ribbon. Now click on either...:

Bibliography (for a complete list of everything on your Current List in the Sources Manager), or

Works Cited (for just those texts you used - what is called a Reference List in Harvard - we'll need to modify this later). IMPORTANT: This list is NOT strictly in the Harvard Standard - Microsoft Word does not support Harvard.

You now need to make just a few quick edits to the list so that your work is correctly formatted in the style you need for Huddersfield University. The edits needed...:

Change the Works Cited heading to Reference List.


When two authors have produced a work MS word will include them with an & (ampersand) simply change it to - and

Liang, L.-J., & Wang, W.-L. (2011, September). Promotion of Self-Directed Learning Through Developmental Teaching Strategies. Journal of American Academy of Business, Cambridge, 17(1), 209-215.

Should be - Liang, L.-J., and Wang, W.-L.

When online citations are added MS word uses - Retrieved date, from.

University of Huddersfield. (2012). Summon. Retrieved April 12, 2012, from http://library.hud.ac.uk/summon/


This needs to be changed to -

University of Huddersfield. (2012). Summon. [online] Available at: http://library.hud.ac.uk/summon/ [Accessed 12 April 2012].

(note- There are no commas used in the Accessed date) The list inserted by Word 2007/2010...:



Cited Works
Avis, J., Fisher, R., & Thompson, R. (2010). Teaching in Lifelong Learning. Maidenhead: McGraw-Hill.
Liang, L.-J., & Wang, W.-L. (2011, September). Promotion of Self-Directed Learning Through Developmental Teaching Strategies. Journal of American Academy of Business, Cambridge, 17(1), 209-215.
Prezi Inc. (2012). About Prezi. Retrieved March 10, 2012, from http://prezi.com/about/
University of Huddersfield. (2012). Summon. Retrieved April 12, 2012, from http://library.hud.ac.uk/summon/ Reference - from an original work by Richard Johnson http://prezi.com/rafab8qmng_d/harvard-referencing-with-microsoft-word-20072010/ THE END
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