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Periodic Report

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Kristine Grace España

on 12 September 2011

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Transcript of Periodic Report

Periodic Report 4. Format for the audience. Many longer periodic reports are manuscript-formatted, appearing like an essay or a book with a title. These reports offer formally and distance appropriate for diverse audience. When written for an internal reader, a short periodic report may be formatted as a memo. For an external reader, the report may be formatted as a letter. WHAT IS PERIODIC REPORT ? To write a periodic report: By: Kristine Grace España Smith-Worthington, Darlene and Jefferson, Sue Technical Writing for Success 3rd Edition It is one which is submitted at regular intervals for the purpose of recording information of interest to the organization which authorizes it. It is a history of past transactions built around statistics which may or may not be interpreted at all. But it is always a record of results, expressed in terms of money, materials, labor, and accomplishments. It serves to show comparison and tendencies. 1. Consider all activities and accomplishments of the organization for the specific time period. Begin by noting the time period. Are you sharing information about the last two weeks, the past month, or the fiscal year? 2. Meet your audience’ needs. What are the audience’ concerns, history with the writer and the project or organization, and roles?
3. Organize tasks so you can report them logically. Once lists are complete, categories of tasks become subheadings under a major heading. Organize so the reader can find important information easily.
5. For the introduction, develop an overview that briefly presents the highlights of the report. Mention each idea included in a major heading. Also state the reporting period, the time of which the document describes activities or progress.
6. For the body, compose a section for each activity category or type of work undertaken during the reporting period, with section heading and sometimes subheadings organized from most important to least important.
7. In the conclusion, highlight any key ideas and refer to the next report.
8. Check the accuracy, particularly in statistics and names.
9. Use lists, numbered or set in columns, whenever possible to ensure easier reading.
10. Divide long discussions into paragraphs to reflect groups of idea
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