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Meetings that Work
Transcript of Meetings that Work
Meetings that Work
You will understand situations where meetings are a productive versus a waste of everyone’s time.
You will learn how to plan, prepare, conduct & follow-up on a productive meeting.
You be introduced to the key traits of managing meetings effectively.
You will recognize unproductive meeting behaviors & discuss how to handle them professionally.
1. Preparation—use the 5 W’s for getting a meeting that works
2. Participation—encourage active participation and follow-through
3. Prioritization—determine what to leave in and what to leave out
4. Meeting Management—keeping meetings on track
Roles for Participants
Priorities – what absolutely must be covered?
Results – what needs to be accomplished at the meeting?
Participants – who needs to attend the meeting for it to be successful?
Sequence – in what order will you cover the topics?
Timing – how much time will be spent on each topic?
Date and Time – when will the meeting take place?
Place – where will the meeting take place?
“Meetings are indispensable…
when you don’t want to do anything.”
-John Kenneth Galbraith
Makes sure the meeting starts and stops on schedule, reminds facilitator when agenda items are going over their allotted time.
Records what was said and distributes minutes as needed.
Writes ideas on the whiteboard during brainstorming sessions, makes sure every idea is recorded, whether or not it seems promising at first glance
Who Needs to Attend
We're all here,
because we're not all there
The 5 Ws
Why--is a meeting necessary? (see effective reasons)
What--will you accomplish by having a meeting?
Who--needs to attend to achieve your meeting's objectives?
Where--what equipment, layout and location best serves your needs?
When--can you get all of the above together?
Learning Activities & Training
Getting Slackers on Track
Getting everyone on one page
but not urgent
3 Things in Common
1. Achieve the Objective
2. Take the minimum amount of time
3. The participants feel a sensible process was followed.
What you hope to accomplish &
Why it is important
Belief in a
Late Arrivals & No Shows
Shh! they're in the room...
When things go wrong