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Introduction to GTD

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by

Jason Kimelman-Block

on 10 June 2014

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Transcript of Introduction to GTD

Intro to Getting Things Done (GTD)
The problem is our brains did not evolve to hold this much.
...so we get "out of control"
- Too many inputs.
- Volume of things to track.
- Open loops.
Key Sources of Stress
externalize the input and information system and put your brain to work on what it does best.
CREATIVE THINKING
Solution
and"we lose perspective"
1. Write down the project or situation that is most on your mind at this moment.
2. Write in a single sentence your intended successful outcome for this situation.
3. Now write down the very next physical action to move this situation forward.
4. Was there any value for you in these two minutes of thinking?
"Anything you have allowed into your psychological or physical world that doesn't belong where it is, but for which you haven't determind the desired outome and the next action step."
Activity
The Basic Requirements for Managing Commitments
1. If it's on your mind it isn't clear.
2. Clarify your commitment and decide what the next action is.
3. Keep reminders of all your actions in an organized system that you review regularly.
5 Steps
Collect
Process
Organize
Review
Do
Capture
Voice memos
Hand-written notes; post-its
Quick email to self
Notes on a computer
Notes in a phone
Notes on your hand
Capture
Voice memos
Hand-written notes; post-its
Quick email to self
Notes on a computer
Notes in a phone
Notes on your hand
Collect/Gather
Papers (mail)
Sheets of paper w/notes
Receipts
Anything that may need action
Goal:
Gather everything you know you need to do in one place
Gather all of your "stuff"
Stuff=anything you have allowed into your psychological or physical world that doesn't belong where it is, but for which you haven't yet determined the desired outcome and the next action step
Clarify (2 questions)
1. What is this?
2. What is the next action step?
Information? Action? Appointment?
If you had all the time in the world, what is the next step you would take?
Lists (grouping of items with a similar characteristic):
Next action
Projects
Waiting For
Someday/maybe
Folders
Project support material
Reference material
Calendar
Regularly (weekly)
When necessary/appropriate
As often as necessary to regain control/perspective
Three Key Resources
1. Your Time.
2. Your Energy.
3. Your Attention.
Top 5 Workflow Challenges
1. Insufficient time in Quadrant 2.
2. Incomplete Systems.
3. Email Overload.
4. Distractions and Interruptions.
5. Always-on mindset.
Essential Practices
The 2-minute rule
Complete collect & capture
Make Next Actions as specific as possible
Use a label-0maker to label physical files
Do Weekly Reviews
"Your time and attention are finite and irreplaceable.
People's demands on your time are infinite.
You have to decide how to handle that."
-Merlin Mann
What's your next action?
Full transcript