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GBX Initial Security Briefing (07-01-2013)

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Matthew Delagdo

on 26 July 2013

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Transcript of GBX Initial Security Briefing (07-01-2013)

Security Briefing

GBX Consultants, Inc.: Professionalism,
Integrity, Experience

This Briefing Will Cover:

Security Clearance
Requirements for holding a security clearance
Classified Information
National Security Information
Classification, Declassification, Accountability
Storage, Combinations, Access Controls, Leaks
Transmission and Storage

Reproduction and Destruction of Classified Materials
General Information
Overseas Travel Guidance
Reporting Requirements
End of the Day Security Checks
Your Facility Security Officer (FSO)
Anonymous Reporting

Security Clearances
Security Clearance

Requirements for Holding
A Security Clearance

Attend a briefing designed to teach you proper procedures for handling and protecting classified information.
Refresher briefing every year.
Sign a Non-Disclosure Agreement

A security clearance is a determination of trust, which makes you eligible for access to classified information.
A security clearance is not permanent; it will expire when you leave your position if not picked up within 18 months of your departure.

SF-312 Non Disclosure
Agreement is

A legally binding agreement between US Government and you. It is a life long agreement.
An understanding of damage that could occur from unauthorized disclosure.
An agreement to a pre-publication review.
An understanding that Classified information is

Performance Appraisal/Awards affected.
Reprimand/Suspension (without pay).
Loss of monetary gains made from improper disclosure.
Loss of security clearance.
Termination of employment .
Criminal prosecution (prison/fines).

SF-312 and Penalties

Should you improperly disclose classified under E.O. 12958, Performance Plan:
Performance Appraisal/Awards affected.
Reprimand/Suspension (without pay).
Loss of monetary gains made from improper disclosure.
Loss of security clearance.
Termination of employment .
Criminal prosecution (prison/fines).

SF-312 and Penalties

Should you improperly disclose classified under E.O. 12958, Performance Plan:
Performance Appraisal/Awards affected.
Reprimand/Suspension (without pay).
Loss of monetary gains made from improper disclosure.
Loss of security clearance.
Termination of employment .
Criminal prosecution (prison/fines).

SF-312 and Penalties

Should you improperly disclose classified under E.O. 12958, Performance Plan:
Protection and Classification of National Security Information
What is National
Security Information?

Official information which relates to the national defense or foreign relations of the United States, which has been deemed requiring protection from unauthorized disclosure.

There are three levels of classification used to describe national security information.
Unauthorized disclosure of this information could cause damage to our nation’s security.

- Exceptionally Grave Damage

- Damage
- Serious Damage
The Threat

Economic espionage is on the rise:

Intelligence needs are economic as well as military.
Present/former adversaries and our allies are conducting
intelligence activities against us.

Why must we protect classified information?

“Countries don’t have friends, they have interests”.

Something to think about...
The Threat Continues

Don’t forget the insider!
Counterintelligence is your responsibility.
Report suspicious activities to the Security Office immediately.

Classification of

Incorporating, paraphrasing, restating, or generating in new form, information that is already classified.

How does information become classified?

Original Classification

An initial determination that information, in the interests of national security, needs protection.
Derivative Classification
National Security

Military plans, weapons systems or operations.
Foreign government information.
Intelligence activities, sources or methods to include cryptology.
Foreign relations or activities of the U.S.

Classified information must fall under one of the following categories:

Scientific, technological, or economic matters relating to national security.
Programs for safeguarding nuclear materials or facilities.
Vulnerabilities or capabilities of systems, installations,
projects, or plans.


The document is exempt from automatic declassification at 10 years under E.O. 12958.
Additional reviews at 10 and 5 year intervals.
All classified documents are declassified at 25 years (with a few exceptions).

Documents are marked for automatic declassification within ten years unless:

Reasons to NOT
Classify Information

To conceal violation of law, inefficiency, or administrative
To prevent embarrassment to a person, organization, or agency.
To restrain competition.
To prevent or delay the release of information that does not require protection in the interests of national security.

Accountability of

Identify who, what, when, where, how.
Annual inventory is required!
Use cover sheets and classified receipts!

Required for and CD481

Storage and Access to Classified Information
Handling Classified Information
Storage of

Sensitive, FOUO, Privacy Act, proprietary information must be stored under one level of lock (desk, drawer, file cabinet).
Classified information must be stored in a GSA approved security container (safe).

NOTE: Each safe should have a SF700, SF702 and open and closed sign.


Security container combinations are classified at the level
of information in the safe.
This includes all GSA-approved combination Spin Dial
Locks and Cipher Locks to your DoD approved area.
Should always be memorized; never write them down.
Don’t share with anyone who does not need to know it.

Combination Controls

Upon initial issuance.
When employees have been debriefed.
When the number is believed to have been compromised.
When deemed necessary by the Security Officer.

Combinations MUST be changed under the following

Control and Access

You must limit access to authorized persons by verifying:

Need to know.

You are responsible for protecting and controlling classified information!

A determination made by the possessor of the classified information that a prospective recipient has a requirement for access to, knowledge of, or possession of the classified information to perform task or services essential to the fulfillment of a classified contract or program.

Must be practiced inside and outside of classified areas.
Must be enforced daily and in all aspects of our jobs.
Classified access does not imply “carte blanche” access.

What is Need to Know...

Don’t discuss classified outside the office!

Publication does not infer declassification!

Casual conversations

Most leaks result from:

Open Sources


Standard phones and cell phones are not secure
(Do not discuss classified information on them)!
If a secure conversation is required Always use a STU III Phone!!!



Contact the Security Office for official guidance.
Report violations and infractions immediately to your supervisor and to your Facility Security Officer.

Transmission of Classified Material:


All classified material must be stored in an assign and approved container. & material must be stored in a GSA-approved container. must be stored in a GSA-approved contained in an alarmed area.

Do not leave classified material laying out on a desk or unattended.
All classified material must be properly stored and a SF702 Form must be used whenever this material is accessed.


(Sections 641, 793, 794, 798) are included as part of the “Classified Nondisclosure Information Agreement” (SF312) which you executed at your initial security briefing.

Life Imprisonment
10 years in Federal Penitentiary
$10,000 Fine


Your are cleared to do so!
If required to transmit classified information on an email system be sure to do so using the proper classified system and network!

Computer Security

Do not process classified unless:

Most violations and infractions are PREVENTABLE!!!
, and
for guidance.





Burning (at an approved facility)
Shredding (using an approved cross cut shredder)
Use small classified waste “burn bags”

Other types (FOUO, Privacy Act, SBU, etc.): SBU should be shredded using cross cut shredder. At a minimum tear up other types.

Classified material destruction approved methods:

Failure to comply with established policies and procedures that reasonably could result in the loss or compromise of classified information.

An act or omission involving failure to comply with security regulations established for the protection of classified information or material.

General Information

Security Violations

Security Infractions

Contact the Security Office for a briefing before you go.
Do not take classified materials and severely limit sensitive information.
Contact U.S. Embassy of your visit and review travel standards for the country you are visiting.
Complete a Trip Assessment upon your return.

Overseas Travel

Reporting Requirements
Felony Convictions
Drug/Alcohol Abuse

All CLEARED Employees Must Report the following to your FSO Immediately.

Name Change
Traffic Violations of $300
Child Support
Foreclosure, Short Sale

*Full list available in Security Office

Additional Reporting

“Any information that adversely reflects on the integrity or character of a cleared employee, which suggests that his or her ability to safeguard classified information may be impaired, or that his or her access to classified information clearly may not be in the interest of national security.”

What Is Adverse Information?

Misuse of a Government Vehicle.
Misuse of a Government or company credit card.
Criminal activity.
Excessive indebtedness/recurring financial difficulties
(Self Nominate).
Use of illegal drugs or misuse of controlled substances.
Any pattern of security violations or disregard for security regulations.

Adverse Information Include but are not limited to:

Requests classified information.
Wants more information than they need to know.
Acts suspiciously.
Report ALL suspicious incidents with foreign nationals to your security officer immediately.

All CLEARED employees must report contact with a foreign national who:

Reporting Requirements

Reporting contacts with Foreign Nationals or relationships involving financial or personal ties.
Report request from anyone for illegal or unauthorized . access to classified or controlled information.

Foreign Contact Reporting

Other Important Information
End of Day Security Checks
End of Day
Security Checks

Secure All security containers, windows/doors and desktops for classified material.

Power down computers.
Turn of lights.
Secure doors and windows.
Clear restrooms.
Contact the security office if suspicious activity occurs.

Your Facility
Security Officer

The Facility Security Officer is there to help you!

All Security violations.
Loss or compromise of classified information.
Security incidents or problems.

Report the following to Security Office:

Your Facility Security Officer
Anonymous Reporting
Defense Hotline at 1-800-424-9098
via e-mail at:

Anonymous Reporting

ID cards.
Access cards.

When You Depart
GBX Consultants, Inc.

ALL classified material over
to your classified control point.
Contact FSO for Security Debrief.

When you depart you must:

Turn over

Turn in

When You Depart
GBX Initial Security Briefing
Created by Queenetta LeFlore, Corporate Facility Security Officer, and Matthew Delgado, Intern.
Last Update: June 2013

Thank You
for Your Attention

GBX Consultants, Inc.
306 Garrisonville Road, Suite 4
Stafford, VA 22554
(202) 684-7952
Full transcript