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Formal Email Writing: The Basics

Here's to why writing a good formal email is important
by

Retno Sofyaniek

on 20 July 2013

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Transcript of Formal Email Writing: The Basics

Formal Email Writing: The Basics
Basic Rules & Courtesy
Be polite - use appropriate language & tone
Use neutral email address
Address people politely & appropriately
DO NOT use all capital letters
DO NOT use too many question or exclamation marks
Whatever happens, DO NOT leave the body blank
DO NOT put body in attachment
The Format
Subject: short and accurate
Salutation: proper
Introduction: introduce yourself if necessary & state your purpose of writing
Body: write the actual message
Leave-taking: use correct form
Signature: full name + contact + other relevant information
What You Need to Check
Before sending, make sure you:

Proofread your message for content
Proofread your message for grammar, spelling, punctuation
Why Is Writing Good Email Important?
Self image
Company image
Leaves good impression
Builds trust & good relationship
Shows competence
Makes you stand out from the rest
Good for business
Other Tips
Write as effective as possible
Write in short sentences, rather than long ones
Search for tips on internet
Look for examples of good formal emails
Thanks to
wikiHow
About.com
FreelanceSwitch.com
Full transcript