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Strategic Priorities

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by

Leigh Miller

on 7 September 2014

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Transcript of Strategic Priorities

The Staff
The Matrixes
The Ministry
The Reality
The Steps
Next Meeting Date
Job Descriptions:
Discussion on Church Size Matrixes
Congregational
Care
We are in a good position
Session
The Session consists of the elders chosen by the people together with the pastor. The session is responsible for the mission and government of the particular church. Therefore the Session of the Santa Fe Presbyterian Church in Edmond, OK shall organize the work of the church as follows:
Vision
We are an oasis
of hope
in Christ:
come see...be fed...go tell...
Mission
We love as Christ loves
and
Serve as Christ served
Values
Santa Fe Presbyterian Church
How do we increase giving?
Key Questions
Revenue from Easter Sunday was approximately $10,500 and was not booked until April 1.
Projected pledge revenue of the first quarter is down by 35% or $31,000
Projected expenses for the first quarter we up by 24% or approximately $25,394
Current Financials
Average contribution for PC(USA) churches is $245,092 versus SFPC $391,500.
2012 contribution were 10% higher that 2011.
Financial Information 2007 to 2012
Losses in 2007 and 2009 were probably causes by cleaning the roles.
Average gains of PC(USA) churches were 13 versus SFPC of 19
Average losses of PC(USA) churches were 19 versus SFPC of 11
Gains and Losses
Average PC(USA) membership is 187 per congregation
Average PC(USA) worship attendance is 109.
PC(USA) is declining about 2% annually, church of less than 250 members were likely to experience net losses. While membership has declined the average worship attendance has remained stable
Average ratio of membership to worship attendance is 53%, SFPC is 43%.
Membership 2007 to 2012
Where do you see Santa Fe in this chart and why?
Some Characteristics of Church Types
Average PC(USA) per member contribution was $1,169.94 versus SFPC $1,138.
Average PC(USA) contribution per worship attendee was $2,227.25 versus SFPC $2,645.
Member versus Worship Attendee
What is our strategy to increase membership?
Why is our worship attendance below the current average for PC(USA) churches.
Is our worship style effective with the community that we live in?
How do we get visitors to return and/or join the church?
Christian education – how does it relate to our membership?
Key Questions
* Estimated based on 2012 financials
Total Family Units
137
Total Pledging Units
62
45%
*Non Pledging but giving
58
42%
*None Giving Units
17
13%
2013 Pledges
Dollar Amount
2012 Units
2013 Units
0 -1,000
8
11
1,001 – 3,000
15
18
3,001 – 5,000
7
9
5,001 – 7,000
7
9
7,001 – 10,000
11
4
10,001 – 15,000
8
9
20,000 – 26,000
2
2
The top 11 giving units contribute over 51% of the pledge revenue
Average pledging unit is $5,065 and the median is $3,250
There are 12 more pledging units than in 2012 and 8 units that pledged in 2012 did not pledge this year.
2013 Pledging Units
Discipleship
Four Ministry areas, under which there are committees, boards, and task groups
Barriers to growth
Financial
Staff needs
what do we want?
what do we need first?
How do we want limited staff time to be utilized?
We believe the joyful and committed relationship of each member of Santa Fe Presbyterian Church to our God is of the utmost importance. The Triune God, God in the three persons of Father, Son, and Holy Spirit, continues to be active in our lives and the life of our community; guiding, inspiring, nurturing, supporting, listening and protecting us, as we seek to follow God’s Will. We are Created by our Sovereign God, we trust in Jesus Christ as our Savior, acknowledging Him Lord of all and Head of the Church, and we are sustained by the power and presence of the Holy Spirit, through which God makes all things possible.
We believe the Scriptures of the Old and New Testament, the Holy Bible, is the Word of God. This is the unique and authoritative witness to Jesus Christ in the Church universal, and is;
“inspired by God and is useful for teaching, for reproof, for correction, and for training in righteousness, so that everyone who belongs to God may be proficient, equipped for every good work. (2 Timothy 3: 16-17)”
We believe the call of every Christian is to be a disciple of Jesus Christ. This discipleship is involved in a life-long journey of spiritual, emotional, moral, intellectual, and relational growth and transformation. As disciples we dedicate ourselves to the pursuit of personal and corporate Christian Spiritual Disciplines, including; prayer, worship, study, and service.
We believe we are called to ministry in obedience to Jesus Christ, under the authority of Scripture, and guided by the Holy Spirit. We seek to discern our gifts, strengths, resources and opportunities in the face of a world that remains broken and violent, with rapid cultural and societal challenges. Responding in love and compassion, we strive to proclaim the Gospel, work for the reconciliation of creation, provide for those in need, heal those who are wounded, and build an oasis of hope in Christ. In this we demonstate our citizenship in the Kingdom of God, in both word and deed.
We believe that God has called us to take up the Cross of Jesus and follow him, to walk his path and emulate the life of Christ. His love for us is at the center of that calling, for it is Jesus Christ that has lifted up the necessity of love in our lives. “One of the scribes … asked him, “Which commandment is the first of all?” Jesus answered, “The first is, ‘Hear, O Israel: the Lord our God, the Lord is one; you shall love the Lord your God with all your heart, and with all your soul, and with all your mind, and with all your strength.’ The second is this, ‘You shall love your neighbor as yourself.’ There is no other commandment greater than these.” (Mark 12: 28-31) While speaking to his disciples, Jesus said, “This is my commandment, that you love one another as I have loved you. No one has greater love than this, to lay down one’s life for one’s friends.” (John 15:12-13)
We believe the essential tenets of the Reformed faith as expressed in the Confessions of our church are authentic and reliable expositions of Scripture. These tenets uniquely instruct, bring order to and equip our lives as disciples of Jesus Christ. Our Reformed heritage calls the disciple into a covenant community centered on the sovereignty and Lordship of the one Triune God; meaningful worship, relevant, Biblical teaching and preaching, faithful stewardship, and the strength of the priesthood of all believers.
This is the main focus, to make, nurture and strengthen disciples of Jesus Christ who make up the Body of Christ, and enable them to carry His Good News forward into the world.
As needs arise in the Body of Christ, gathered around the congregation of Santa Fe Presbyterian Church, the congregational care area will seek to care for these needs so that disciples may find the healing, comfort, and wholeness they seek.
Mission
This area provides missional opportunities for the congregation to reach out into the world beyond the doors of our church building and effectively give witness to our discipleship through the sharing of our time, talent, and resources with others who are in need.
Administration
The focus of this area is to provide and maintain the structural and financial support necessary to carry out the work of the other three areas. Therefore, the focus of the Administration area is to consistently ask, what must we do to better enable the congregation in its Discipleship, Care, and Mission efforts?
Christian Education
Worship
Evangelism
Presbyterian
Women
Scouting
Stewardship
Spiritual Development
Santa Fe Day School
Deacons
Fellowship
Shepherding Teams
Stephens Ministry
Hunger action
Housing Ministry
International Missions Support
Local Mission Support
Building and Grounds
Endowment
Finances
Long Range Planning
Nominations
Personnel
Trustees
Strategic Priority Summit
Why we are here:
Purpose of the summit:
create a set of priorities that enable us to act courageously and responsibly today in order to advance toward a future living up to and in to our Vision, Mission and Core Values.be intentional in seeking the inspiration and guidance of the Holy Spirit to discern God’s will for Santa Fe
prompt the church to be proactive rather than reactive discern our strengths and weaknesses explore a new future create focus and direction that welcomes change open the door for the Holy Spirit
A Relationship with the Triune God (The Trinity)
The Bible
Christian Growth and Learning
Service and Mission
Christ-like Love
Our Reformed Heritage
Membership
Communications
Components to a good strategic plan:
Mission Statement
Vision Statement
Core Values
Strategic Goals
Program
Personnel
Facility
Gifts
Membership
Size and volunteers
Facilities
The 200 Bubble
Your congregation's reported total membership, 336, was larger than the 2011 PC(USA) average, 187.
Our Facilities are what they are-If we had more space we would use it
-It only takes money…-and a plan
-The questions about building are…
-What to build first?
-When to build it?
-How do we pay for it?
Receive all incoming calls and direct them to the proper office or personnel.
Clerical support for Church staff, officers and committees as requested.
Word processing of all correspondence, forms, manuals, etc., as well as the drafting of letters and memos.
Maintain all records and filing systems.
Keep church calendar and schedule building use requests.
Process disbursements and deposits, maintain Quickbooks data base.
Prepare financial reports (with church Treasurer). Prepare and distribute Session packets.
Schedule building maintenance as necessary.
Prepare monthly, quarterly and annual payroll tax reports, Remit payroll taxes.
Reconcile and remit 403(b) plan payments.
Solicit articles, format and print Annual Report.
Create, print and distribute mailings for events, programs and campaigns.
Maintain Birthday Legacy program.
Operate and be able to instruct others in the use of the copy machine.
Maintain complete stock of all supplies needed for the office.
Maintain weekly Prayer Concern insert.
Responsible for creation of Friday Express, monthly newsletter, and requested advertising. Print and prepare mailing of newsletter. Fold and stuff worship bulletins.
Maintain minutes of Session and other official paperwork.
Perform other duties as required.

JOB DESCRIPTION - Per Passion
and Spiritual Gifting
I would welcome rethinking “Actual Job Description” Duties relative to new communications staff person.

Red
font indicates areas of interest for JD additions:
As my position is reactive to the needs of the church, I would respond to additional responsibilities as they arise. I think it would be useful to integrate communications, i.e. newsletter, Express, prayer concerns and events notification.
My strength is organization and my weakness is in creative, new technologies.
ADMINISTRATIVE ASSISTANT (20 hr / wk.)
ACTUAL JOB DESCRIPTION
(PART TIME – 20 HOUR WEEK)
JOB DESCRIPTION
(FULL TIME – 40 HOUR WEEK)
Receive all incoming calls and direct them to the proper office or personnel.
Clerical support for Church staff, officers and committees as requested.
Word processing of all correspondence, forms, manuals, etc., as well as the drafting of letters and memos.
Maintain all records and filing systems.
Operate and be able to instruct others in the use of the copy machine.
Maintain complete stock of all supplies needed for the office.
Assist with data entry into the RDS accounting system as requested.
Assist with data entry into the RDS membership system as requested.
Responsible for creation of bulletins, newsletters, and requested advertising.
Maintain minutes of Session and other official paperwork.
Perform other duties as required.
*Worship Planning and leadership
* Chancel Choir
*Mustard Seed Worship Team
*Kids Club Director
*Children’s and Youth Music Program
Choir
Musicals (Select, Direct)
Drama / Dance program
*Musicians (Recruit, Train, Supervise)
*Music Library; Supplies; Robes
*Musical Support to VBS
*Plan / Administrate music budget
Arrange for Substitutes
Care of Music Ministry Volunteers
Multi-Staff Meetings
Worship Committee Liaison
Evangelism Committee Liaison

*ADDITIONAL DUTIES
Bulletin
Worship Slide Preparation
Other Administration duties
*ADDITIONAL DUTIES - NEAR FUTURE
Handbell Prep and Rehearsals
DIRECTOR OF MUSIC AND WORSHIP (Full Time)
JOB DESCRIPTION -
Per Passion and Spiritual Gifting

All “Actual Job Description” Duties

Red
font indicates areas of interest for JD additions:
Children’s Ministry Responsibilities -

Add additional spiritual and musical
growth options for children.
ACTUAL JOB DESCRIPTION
JOB DESCRIPTION
*Worship Planning and leadership
* Chancel Choir
*Mustard Seed Worship Team
*Children’s and Youth Music Program
Choir
Musicals (Select, Direct)
Develop Drama / Dance program
*Musicians (Recruit, Train, Supervise)
*Music Library; Supplies; Robes
*Musical Support to VBS
*Plan / Administrate music budget
* Arrange for Substitutes
COMMISSIONED LAY PASTOR (20 hr/wk.)
for Spiritual Formation and Congregational Ministry
JOB DESCRIPTION -
Per Passion and Spiritual Gifting
All “Actual Job Description” Duties
With deletion of: Administration Duties as much as possible.

Red
font indicates areas of interest to add to Job Description.

*Preaching / Worship leadership
*Pastoral Care / Visitation
*Spiritual Formation; Prayer (
add to the existing prayer options
;) Spiritual
Disciplines; Retreats (
more frequent
) etc.
*Teaching
*Discipleship;
New Member Assimilation
*Deacons
*Shepherding Teams
*Stephen Ministry

* Establish Small Group Ministry

*
Interest in Missions
ACTUAL JOB DESCRIPTION
DISCIPLESHIP -
*Opportunities for Spiritual Formation
(Same as JD; with addition to Prayer Ministries: Intercessory Prayer Team and Immediate Prayer Team)
*Establish Adult Small Group Ministry
Goal: Summer / Fall ‘13
*Worship Leadership
(Same as JD; Addition of pulpit supply for INP churches.)
CONGREGATIONAL CARE-
*Stephen Ministry
(Same as JD; with addition - Coordinating Care Receivers as of 6/13
*Board of Deacons
(Coordination with Shepherding Team
Leaders & Membership Committee)
*Addition of Shepherding Teams
Recruit, Train, Equip, Support
IN ADDITION:
*Membership Committee
*Communication Committee
*Pastoral Care (not just visitation)
*Session (plus monthly report)
*Multi-staff meetings
*Admin. duties
*Presbytery Council (MSG)
JOB DESCRIPTION
DISCIPLESHIP -
*Opportunities for Spiritual Formation:
Retreats / Workshops
Sunday School
Bible Study - Wed nights
Prayer

*Establish Adult Small Group Ministry

*Assist in Worship Leadership
Preach Regularly
Administer Sacraments

CONGREGATIONAL CARE-
*Stephen Ministry
Recruit, Train, Equip, Support
*Board of Deacons
Coordinate Care teams of Stephen Ministry and Deacons
*Visitation as Needed
Red
font indicates areas of interest to add to Job Description.

College/Young Adult Ministry
Spiritual Direction
Retreats
- participate in the Santa Fe men’s group
- participate in work projects and mission initiatives as able
- participate when-ever and where-ever requested and able in the life of the church and its members
 
Out side of Santa Fe:
founder and chair of Indian Nations Presbytery Youth Counsel
provide leadership and planning for annual INP Youth Quake weekend
provide workshop and small group leadership for annual Trinity Youth Conference
Serve as Spiritual guide for Oklahoma Presbyterian Pilgrimage
Provide worship and sacramental leadership once a year in pastor-less church (Achena)
Attend regular meeting of INP
-Prepare weekly Sermons
-Prepare worship in consultation with Minister of music
-Provide primary leadership for high school and middle school youth fellowship
- prepare and Teach Sunday school class for adults
- Have developed and now teach new member/inquirers class
- Lead the recreation component of Kids Club program
- Lead youth small groups on Wednesday evening
- Weddings, funerals, baptisms and the requisite counseling/visitation
- in-home visits with new members
- in-home visits as requested
- make hospital visits as requested
- Spiritual and pastoral counseling as requested
- write a monthly article for the church newsletter
- attend regular meetings of C.E., Worship, Administration, & Endowment committees
- attend other committee meetings as requested
- lead weekly staff meetings
- moderate monthly Session meeting
- serve as Charter Organization Representative for Troop 94 and regularly attend it meetings, as well as two Scouting events/trips per year
JOB DESCRIPTION
PASTOR / HEAD OF STAFF (Full Time)

JOB DESCRIPTION -
Per Passion and Spiritual Gifting
ACTUAL JOB DESCRIPTION

develop Bible-based sermons and energetic and inspirational worship
nurture spiritual growth by teaching, challenging, and encouraging members both individually and corporately.
administer the Sacraments and lead special worship services.
participate in the whole life of the church; conduct weddings and funerals, make hospital visits, calls to new members and shut-ins,
provide counseling, officer training.
guide and help in designing and launching programs to reach our goals and fulfill our missions, including the development of a Christian Education program, with emphasis on youth and children.
provide leadership and
address issues such as General Assembly actions, budget, fiscal responsibilities, membership growth and evangelism.
Consider Tonight's Information
discuss at home or with Mitch
Pray for Guidance
Professional Paid Staff
Ministry Partnership
Two Ends of the Staffing Spectrum
(Ordained, commissioned and lay)
does everything
Professional Paid Staff
in Partnership with Well-Trained “Called” Volunteer Staff (Lay)
REQUIREMENTS NEEDED
FOR ANY STAFFING MODEL
TO BE SUCCESSFUL
Staff Structure clearly understood by entire church
Pro-active Personnel Committee
Job Descriptions Clearly stated
Church confidence
Time, energy, money savings
Short and long term vision planning
Volunteer Recruitment is easier
Builds loyalty and trust
Suspicion of programs / ministry
Waste of time, energy, and money
Crisis Program management
Makes volunteer recruitment harder
Breeds lack of trust
Benefits of Clarity of Structure
VS:
Consumer Church
Missional Church
"I go to church"
"I am the Church"
HISTORICAL SHIFT:Basic difference historically of the shift in church is from the...
AN ORGANIZATIONAL STRUCTURING
SUPPORTING EMPOWERED TEAMS
Session/
Administration Committee
Congregation
Deacons
Volunteer Staff:
Ministry Teams
Team Leaders
Paid Staff
Head of Staff
Full transcript