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Mitigating Circumstances

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Gavin Barber

on 9 July 2018

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Transcript of Mitigating Circumstances

the journey
Submission of a Mit Circs application
the building blocks
The Regulations are designed to:
Enable students to show that they have fulfilled the objectives of the programme and achieved the standard for their award unhindered by circumstances which negatively affected their performance.
Ensure students are assessed on equal terms and that no student has an unfair advantage over other students.
Ensure highly personal details are not communicated more widely than absolutely necessary.
Avoid the potential for bias.
Attempt to restrict unnecessary submission of trivial circumstances.
Two stage process:
Consideration of evidence and decision as to whether or not satisfies University’s definition of mitigating circumstances – Yes/No (Module Leader or MCP/MCP sub-group)
Process for making suitable allowances where answer to above is Yes. (Module Leader for 1 week extensions, MCP Sub-group for extensions up to five weeks and in-class tests, and Exam Committee for re-assessments)

"Mitigating circumstances are circumstances which are beyond the control of the student and which could not be reasonably accommodated by the student and which seriously impair performance in assessment"
All claims must be submitted on a form (PIP or Word version)
Claims must be supported by documentary evidence in English from a relevant objective third party e.g. Doctor’s certificate, counsellor’s statement, crime incident form.
Securing this evidence is the student’s responsibility.
Evidence from an Academic Adviser is not acceptable because it does not meet this definition.
Exceptions (rare) – module leaders or panels have discretion to accept self-certification. May
occur in request for assessment extension by up to one calendar week.
Mit Circs Panel (see handout)
Exam committee
cast list
Module leader
Automatic email: including reminder about evidence
Routing as appropriate...
Submission of claim via PIP: includes the type of claim, and should include evidence (see handout)
Extension of up to 1 week
Module leader
Extension of between 1 and 5 weeks
Mit Circs Panel
(or sub-group)
Considers validity of request
Determines allowance
Confirms decision to student and module leader by email
During study
After study
an exam or coursework deadline, but
the publication of the student's final mark
Mit Circs Panel
Considers validity of request
Informs SEC (if accepted)
Confirms to student whether MC request has been accepted but does not confirm allowance
Exam Committee
Determines allowance
Informs Student Central of outcome (see handout listing possible outcomes)
Records outcome (as determined by Exam Committee) on eCSIS, which is then displayed on PIP when results are released
an exam or coursework deadline, and
the MCP deadline for consideration at EC (see handout)
After study
Considers validity of timing (ie lateness)
validity of request.
must be valid for acceptance
Confirms to student whether MC request has been accepted
ONLY possible allowance is DR
Chair of Exam Committee
Determines allowance
Informs Student Central (UMP) or Programme Admin (non-UMP), via M3m form, of outcome (see handout listing possible outcomes)
Informs module leader of c/w resits
Records outcome on eCSIS
(If non-UMP) Programme Admin return M3m form to Student Central
Student Central / Programme Admin
Request denied?
Students can ask for a review of a decision not to grant Mitigating Circumstances
Decisions made by Module Leaders are reviewed by three members of the relevant MCP, usually including the Chair
Decisions made by MCPs are reviewed by a University review panel
Students may
submit additional evidence as part of a review: it is a review rather than an appeal.
Module leader
If coursework resit granted by Exam Committee, inform student of details, including submission deadline

Considers validity of request
Determines allowance
Confirms decision to student by email
During study
Mitigating Circumstances
Disability Equality Memos
The regulations do
apply to on-going conditions and other disabilities where ‘reasonable adjustment’ has already been made via a Disability Equality Memo (DEM)...
specific difficulties related to that condition are encountered that impact on assessment e.g. “flare up” of existing condition. Crohn’s Disease is an example of a condition where this may occur.
evidence is required for any additional allowance made via Mitigating Circumstances, i.e. the DEM does not serve as evidence on its own: be aware of double compensation.
(See also handout re submission dates)
Full transcript