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Transcript of ACG-6437
My understanding about IT before this class:
Accounting Information Systems =Business Process.
AIS Examples (QuickBooks, Peachtree, SAP, CLS)
AIS help organizations in collecting and storing data about activities and transactions, processing data into information that is useful for making decisions.
It provides adequate controls to safeguard the organization’s assets
WEEK 2 7/3/2014 IT and AS
WEEK 3 7/10/2014 BI and Big Data
WEEK 4 7/17/2014
COBIT Processes BAI and AS Implementation
Study the Relationship between BAI and the use of Information Technologies. Introduction to COBIT and how is related to BAI.
GQ3. How do Build, Acquire, and Implement processes help organizations develop information systems that meet their information needs?
WEEK 5 7/24/2014 BAI & IT Governance
WEEK 6 7/31/2014
Development of IS . Enablers. Privacy and Security
WEEK 7 (8-7-2014)
COBIT Benefits and Principles
COBIT project brings together the five principles that allow the enterprise to build an effective governance and management framework based on a holistic set of the seven aforementioned enablers that optimizes information and technology investment and use for the benefit of stakeholders.
What I have Learned !!!!!!
MARIA LUCIA ALVAREZ
When I first started this course (ACG-6437) I did not have any idea what this class will contribute to my professional future. To answer this question, let's look at my enjoyable journey through this class.
Learned in class:
General Introduction of 5 building blocks (Accounting Systems, Business Processes, Technology, BAI, and IT Governance) and Main course questions.
Specific Differences between Two of the Five Building Blokes:
Business process and Accounting Information Systems
required the implementation of AIS to be effective and efficient. Examples of BP: Revenue Cycle, Acquisition Cycle and Conversion Cycle.
: keep track of BP activities: assures the efficient and effective collection, storage, and deliver or use of data for each BP cycle. Makes sure controls are in place to accurately record and process data.
The correct use of the information transferred from BP into AIS (clarity and time of the information) will enhance management and financial decisions.
GQ1. How do business processes interact with Accounting Systems to meet an organization's information needs?
GQ2. What impact does technology have on the collection, storage, and use of data by organizations?
GQ3. How do Build, Acquire, and Implement processes help organizations develop information systems that
meet their information needs?
GQ4. How does IT Governance help organizations develop information systems that meet their information needs?
Introduction of Different technologies: Prezi, Metamap, Haiku Deck, Accredible.
Used of ERP, SCM, CRM, Cloud Computing
Introduce of BIA (Change Management) and IT Governance (Digital IQ)
GQ2. What impact does technology have on the collection, storage, and use of data by organizations?
Accounting systems use different technologies to be able to collect, storage, and use the most adequate data for the organizations' success.
Example: FIU, which is an Accounting System, uses the People Soft technology for employes to be able to collect students data (Financial Aid Applications), store the information (create a student Financial Aid page) and use it (Analyze and Approve the Financial Aid for this student) in order to take the best strategic decision for the company (FIU) and also for the customer (student).
: group of software applications and technologies utilized for gathering, storing, analyzing, and providing an easy way of accessing the organization’s raw data in order to bring the company’s management with the required tools to being able to make better economic and financial decisions. The principal objective of business intelligence is the improvement of timeliness and the quality of the information used.
Ex. Article: The Architecture of Business Intelligence. (analytic use of data, Processes and Tecnologies)
Analysis of Business Intelligent and Big Data Concepts. How do BI and big data affect the collection, storage, and use of data by organizations?
Introduction of BAI concepts:
“You can’t manage what you do not measure”.
: is introduced as a management revolution that can improve drastically a company perform. Managers and decision makers should adapt to the new decision-making culture in order to correctly use the data. Companies will also improve the information about the accuracy of real time activities.
The Big Data movement use data to gain business advantages : Volume, Velocity, Variety
Ex. Article: Harvard business review: Big Data: the Management Revolution.
Plan: Elaborate Strategic Plan for the Project
Budget: study costs of implementation of Project and create a budget.
Time: Analyze time required for the project
Risks: Evaluate Risks associated with the project and the way to mitigate them.
Requirement Analysis: Analysis of the user's needs and expectations from the AS. A project Management needs to be done in order to develop the requirement analysis.
Implementation: The actual acquisition and implementation of the project and how the technology will help the company to achieve its goals. It will be in charge of the execution of the technology in general.
Change Management: Only by implementing the project is not enough. It will be crucial that managers and users in general will be able to adapt to the new technology.
As It has been discussed in class, Companies have to implement the technology that really fix their requirements.
To be able to achieve specific goals, in the Harley Davidson case, They consider how to connect their facilities' products with suppliers thought a process that will help them identify the reaction of users based on the system that was introduced and implemented. (change Management).
BAI help when implementing a new Technology.
Integration of the close relationship between BAI (as a component of COBIT) with IT Governance.
GQ4. How does IT Governance help organizations develop information systems that meet their information needs ?
Example: Volkswagen of America (APO) Managing IT Priorities
responsibility is to ensure that the company's objectives will be met with the implementation of one of the component of BAI: Change Management. To be able to achieve a company's goals, we should pay close attention to (roles, activities, and relationships) as one of the components of IT Governance. Data Governance, (another component of IT Governance) give specific access and responsibilities to each user, working as a guide for the Requirement analysis process, which is a component of BAI.
The Implementation of the BAI process
(inside the management scope) of COBIT (an integrated framework) will work as a guide for managers when making IT Governance Decisions. At the same time, BAI is influence by Plan (APO), resulting in an indirect relationship with COBIT's DSS process. BAI will ultimately influence the DSS process of COBIT.
: organized set of practices and procedures and activities created to achieve specific objectives and after that a set of outputs that will support the achievement of overall IT related goals.
Privacy relation: there are many important management and governance processes that can be directly related to privacy. Ex. mange security, manage risks.
Most important decision making in an organization.
Privacy Relation: the structure of an organization have to take into consideration security responsibilities like: information security owner, record for managers, architecture enterprise, among others.
Culture, Ethics, and Behaviors:
the analysis of these concepts are significant to ensuring privacy.
Ex: Analysis of ethical behaviors, risk awareness
Principles, Policies, and Framework
Mechanism to transform the desire behavior into practical management guides
Privacy relation: principles, policies and regulations about privacy information for customers or employees are different for every country. Ex. Data management policies.
COBIT enables enterprises to maximize the value and minimize the risk related to information, which has become the currency of the 21st century
Can be pervasive in any organization. It is essential to keep the company working properly.
Privacy relation: Information could be related to privacy issues also. Ex. Approve user access codes, security passwords.
Services, Infrastructure and Applications
provide the company with IT processes and services.
Privacy relation: Services to consider in privacy issues. Ex. Data base management system.
People, Skills and Competencies
Needed by the personal to be able to take adequate decisions and for the completion of any work activity.
Privacy relation: There are many skills required for privacy. Ex. Security Analytic.
Meeting Stakeholder Needs
Enterprises objective is to create value for their stakeholders
Governance is about negotiating and deciding amongst different stakeholders’ value interests.
The governance system should consider all stakeholders when making benefit, resource and risk assessment decisions.
Covering the Enterprise End-to-end
COBIT focus on the governance and management of information and related technology from an enterprise wide, end-to-end perspective.
Integrates governance of enterprise IT into enterprise governance.
Applying a Single Integrated Framework
Aligns with the latest relevant other standards and frameworks used by enterprises:
IT-related: ITIL, CMMI
Overarching governance and management
Principle 4. Enabling a Holistic Approach
Enablers are Factors that, individually and collectively, influence whether something will work—in the case of COBIT, governance and management over enterprise IT
Driven by the goals cascade, i.e., higher-level IT-related goals define what the different enablers should achieve
Described by the COBIT 5 framework in seven categories Study lask week.
Principle 5. Separating Governance From Management:
The COBIT 5 framework makes a clear distinction between governance and management.
Encompass different types of activities
Require different organizational structures
Governance—In most enterprises, governance is the responsibility of the board of directors under the leadership of the chairperson.
Management—In most enterprises, management is the responsibility of the executive management under the leadership of the CEO.
The main point in this case was to align IT Governance with BIA. It was proposed different millionnaire projects with so litter funds. As a result, they could not implement the project also due to not having set the business value, and based the funding available with the enterpise goals that were set. This caused that eventhough they have a clear strategy, it was not correctly implemented