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Project Management

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Harshil Patel

on 25 November 2014

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Transcript of Project Management

Key Measures of Project Management Performance

How time cost and performance are interelated

How to develop network diagram


Final Poll
To Become a certified Project Manager:

PROJECT MANAGEMENT Principles
1
2
3
4
5
Industry Overview
Project Management
Priniciples
Testimonials on PMI
What is software?

Software is a collection of instructions that enable the user to interact with a computer or have it perform specific tasks for them.
C
ONSULTANTS

presents
B & W Case
Chris | Reem | Harshil | Sam | Annie
AGENDA
Industry (Software) Overview
Project Management Principles
B & W Case
Recommendation
Testimonial
Game show
Types of computer software:
System software
Programming software
Application software
First computer controlled by a program:

First program controlled computer 1938 in Berlin by Konrad Zuse.
1941: Z3- First fully functional programmable computer





What is a PROJECT ?
WHAT IS PROJECT MANAGEMENT ?
Application of
Knowledge , Skills & Technique
to execute a project Effectively and Efficiently.
Project Management in Stages

1. Initiating | 2.Planning | 3. Executing | 4. Monitoring and Controlling |5. Closing
1. INITIATING
Establishing the project initiation team.

Establishing a relationship with the customer. 

Establishing the project initiation plan. 

Establishing management procedures.

Establishing the project management environment and workbook.
2. PLANNING
Describing project scope, alternatives, and feasibility.

Divide the project into tasks.

Estimating resources and creating a resource plan.

Developing a preliminary schedule.

Developing a communication plan.

Determining project standards and procedures. 

Creating a preliminary budget. 

Developing a statement of work.

Setting a baseline project plan.

3. EXECUTING the PROJECT
Executing the baseline project plan

Monitoring project progress against the baseline project plan.

Managing changes to the baseline project plan.

Maintaining the project workbook

Communicating the project status
4. MONITORING & CONTROLLING Project
Scope Verification and Change Control

Schedule Control

Cost Control

Quality Control

Performance Reporting
5. PROJECT COMPLETION
Closing down the project. 

Conducting post project reviews. 

Closing the customer contract. 
The Value of PMI Certification - Improves Organization Efficacy

"If I had to choose to between two candidates, one that is PMI certified and one that is not, I would always choose the certified candidate because that candidate would know all the standard processes. It's important for everyone to be on the same page"


 Risk Control

 Contract Administration

Complete Monitoring and Controlling Phase Review

Project Management Tools
Multiple Time Estimates:

Each activity time would be represented by a mean and a standard deviation.

The standard approach is to use a beta distribution
GANTT Chart

PERT

NETWORK Diagram
AON
AOA

CRITICAL PATH

CRASHING
CRITICAL PATH
Cost Management
Cost Management presents an approach for assisting the program manager in planning, scheduling and controlling project costs.
The critical path in the project must start as soon as their immediate predecessors have been completed.
The non-critical path activities can be delayed.
Slack Management:

Slack management analysis is used to determine when non-critical path activities can be started such that the overall project time is not increased.

Slack = Latest starting time (LST) – earliest starting time (EST)

Slack = Latest finishing time (LFT) – earliest finishing time (EFT)
HP - Case Study
“Up until now we have, more or less, just accepted all projects as requested by the customers,” Appelgren says. In the future, they expect to help customers prioritize and define their projects, making the best use of available resources and HP’s product offerings.
MS Project (MSP):
For the project manager
Gantt Chart
Network Diagram
For the team
For the project portfolio management
http://office.microsoft.com/en-001/project/player.aspx?assetid=VA104051174&vwidth=640&vheight=360&locat=frame&autoplay=true&videoId=bfc1e2e3-e079-4308-ae16-90b70d2d600f&from=sharepermalink&src=v5:share:sharepermalink
RECOMMENDATIONS
Chile’s Government Rises to the Challenge of Building Four New Soccer Stadiums in Less Than a Year

Through its relationship with PMI and the PMI Santiago Chile Chapter, the MOP has recognized the value of technical and methodological reference to the management of their projects. The organizations are working together to design a formal plan of cooperation to support post-earthquake reconstruction
Working on strategic projects will give you a broad exposure to the business. You have the opportunity to meet different leaders and decision-makers throughout the company.
-John Eaton, CBRE
PMI - Certification

Skilled project managers are in demand around the world.

A globally recognized project management certification shows employers that you have the knowledge, experience and education to effectively contribute to project team success.
NETWORK Diagram
NETWORK Table
6 Reasons to Earn your PMI Certifications

Unbiased endorsement of your project management expertise
Reflects achievement
Leads to greater earning potential
Leads to career opportunity
Greater recognition from employers
Certifications differentiate you from others
GANTT Chart
Visit:
www.pmi.org











Expected Time= (optimistic + 4*most likely+ pessimistic)/6
A project is defined as a planned undertaking of related activities to reach an objective that has a beginning and an end

Temporary - Because it has defined beginning and end time
Unique - Because it is not a routine operation

Eg: Development of software,
Construction of a building or a bridge,
Relief effort after natural disaster
B&W Case
Multiple Time Estimates with Costs
Multiple Time Estimates with Costs
PM Applet
Results
Crashing
Excel Data





PM Applet







Crashing Analysis







Probability Analysis
Tasks to Crash and Costs to Reduce Time to 35 Weeks
Expected Time of Task B Increased from 7 to 9 weeks
Expected Time of Task D Decreased from 9 to 7 weeks
Expected Time of Task D Decreased from 9 to 7 weeks
(Crashing Solution)
Manage Expectations & Focus on Products
Business Justification


Learn from Experience
Define Roles and Responsibilities
Manage Stages
Tailor to Project Environment
BASIC ELEMENTS OF PROJECT MANAGEMENT
Defining the overall project
Identifying the specific project tasks
Formulating time and cost estimates for each task
Developing network relationships between tasks
Estimating project completion times, critical activities and costs
Managing the ongoing project
ELEMENTS OF PROJECT MANAGEMENT
Project Manager
– The individual responsible for the overall supervision of the undertaking.
Assigns personnel to specific tasks, monitors ongoing performance and insures that the effort is completed on time and within budget
Project Team
– The group of individuals that have been assigned to the project.
Typically, each project member is responsible for a specific task or tasks and reports to the project manager
Project Organizing Structure
– The management systems used by both the
project manager
and
project team

to carryout the project assignments and monitor ongoing performance. Specific support systems include Gantt charts and PERT models
What is CRASHING ?
The analytical process for reducing project time is called
Crashing
.
Typically, the goal is to achieve the desired project time at minimum total cost.
The manager needs to know both the time and costs associated with each task.
PROS

Reduces project Time

Can find optimum project time
CONS

Increase direct cost

Increase management time

May increase risk

START
END
Design and distribute network software products
Current situation is development of a internet base forecasting system
Start-up and small business
Project Manager has come up with descriptions and time frames
35 week completion time
Software Revenue:
In 2012, total revenue was $388.5 billion
In 2013, total revenue was $407.3 billion
Cloud-based presentation software
Storytelling tool for presenting ideas on a virtual canvas
Zooming User Interface (ZUI)
Created by ZUI Labs in Budapest, Hungary
"Prezi" slang for "Presentation" in Hungarian

Prezi Overview
Criticism
Zooming user interface (ZUI) can induce nausea
Lack of font and color options
Cannot be read aloud by users with disabilities by means of a screen reader
Not possible to add alt tags to images and iframes used for the page design

Recommendation to B&W
Reduce Project Time
Crash these Tasks:
C- Design
D- Development
F- Revising
H- Quality Assurance
K- Distribution
Mr. Shoemaker sells shoes for a living. He buys a pair shoes for $20 and sells it at $30. Its holiday season and Mr. Shoemaker has 20% off on the shoes. A customer buys a pair of shoes which he paid by cash in $50 bill. Mr. Shoemaker realizes that he doesn’t have change for the $50 so he goes to Mr. Candy's shop next door to exchange the $50. After 10 minutes Mr. Candy next door rushes to Mr. Shoemaker and tells him that the $50 dollar bill he exchanged is fake and Mr.Shoemaker owes him $50. What is Mr. Shoemaker’s loss on this transaction?
MEGA Question
MS Project- Gantt Chart
Full transcript