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NDI Reporting Training

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by

Eli Mechanic

on 25 April 2016

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Transcript of NDI Reporting Training

NDI Reporting Training
Let's start with a NDI Jordan story...
Mustafa paid a visit to a CSO two days ago to give a training. He spent time talking about parliamentary monitoring, explained different monitoring methods and spoke about NDI's overall work in Jordan. The CSO staff thanked NDI for the program as they thought it was good for Jordan and said the training was useful.
Why is good reporting so important?
Good reporting matters
When reporting is done correctly, with concise details about who, what, when, where, and why, it:
Finished!
Any questions?
Remember the 5 "W's"!

Why are we here?
Goal
Improve reporting for NDI Jordan

Objectives
Write better reports
Understand why good reporting is important
Review the NDI reporting process
It tells an informative story about a particular activity
It informs the donor about program impact, successes and challenges
It helps other NDI field staff, managers, and NDI headquarters track program progress
It is used for weekly updates, monthly reports and quarterly reports
It is used to help monitor and evaluate the program
What did you learn from the story?
Was there anything missing?
What information would you have added to make the story more informative?
Elements of a good report
1. Qualitative and quantitative information
6. Short, clear and concise
3. Outcomes/Results
4. Quotes
5. Photos
2. The 5 "W's"
1. Qualitative and quantitative information
A good report has a balance of qualitative and quantitative information

Qualitative
means narrative information
Quantitative
means number information

For example: 15 recent graduates from the Usharek+ program utilized advocacy training by NDI to start their own community group focused on disability rights in Irbid.


2. The 5 "W's"
1. Who?
2. Where?
3. When?
4. What?
5. Why?
+ How?


Qualitative and quantitative information
Photos
In review, a good report has:
The 5 "W's"
Quotes
Outcomes/Results
What?
Explain what the activity included, in detail.
This includes:
What the situation/background was
What was the activity attempting to achieve
What activities happened
What didn’t occur that was supposed to
What follow-up actions will occur

Why?
The last “W” is very important.
Why did the event happen?
Why is this event significant?
Why is the event important?
Why is the event related to the objective?

Who, where, when?
The first three are easy:
Who
: be sure to include information like who participated, who conducted the event, who planned it, who will follow-up, etc.
Where
: be specific, what was the city/community and governorate
When
: be sure to provide the date, including day, month and year
3. Outcomes/Results
Question
: What is an outcome?

Answer
: An outcome is a change in situation, behavior or systemic capacity

A result is the same thing.

For example: The outcome of this training is that you will become better at reporting for the NDI Jordan program
4. Quotes
Don’t forget to get “quotes!”
Quotes are a full quotation of what somebody says.

Do not simply write, Ahmed said the training was very successful.
Write down the beneficiaries full quotation in as much detail as possible.

For example
: Ahmed said, “The section of the training on the 5 “W’s” was a helpful way for me to remember what to include in all reports.”
5. Photos
Beneficiaries are doing something related to the project
Action
Good photos have excellent action, composition, subject, quality, and story
Composition
Don't try to show too much, get close!
Subject
Show the subjects clearly
Quality
Provide high quality, un-modified and labeled pictures
Story
Bring the story to life with the photo
6. Short, clear and concise
Vs.
Is short, clear, and concise
Let's retell our old NDI Jordan story...
Mustafa paid a visit to a CSO two days ago to give a training. He spent time talking about parliamentary monitoring, explained different monitoring methods and spoke about NDI's overall work in Jordan. The CSO staff thanked NDI for the program as they thought it was good for Jordan and said the training was useful
Mustafa, NDI civil society trainer, conducted a half day workshop for three members of Al Hayat's organization on October 5th, 2013 in Amman. NDI is supporting Al Hayat with a sub-grant of $179,000 to observe Jordan's parliament, with the overall objective of increasing civil society's capacity to monitor and constructively engage members of parliament.

As Al Hayat is planning on releasing their findings by the end of October, Mustafa focused his training on reporting methods and gave examples from organizations' reports in other MENA countries. He also helped review Al Hayat's draft report, offering suggestions for improvement.

As a result of the workshop, Al Hayat will be able to release a more professional report, increasing the impact of its findings and better encouraging parliamentarians to adopt better legislative practices. At the request of Al Hayat, Mustafa will return October 16 to address media engagement.


NDI Jordan reporting major due dates (for HQ)
Monthly Report: due 5th each month
Quarterly Report: due 10th each month
Monthly Workplan: due 25th each month
Full transcript