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PM4D - Week 1 The Principles of Project Management

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Fiona Velez-Colby

on 29 January 2013

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Transcript of PM4D - Week 1 The Principles of Project Management

Aims
To create a new interactive piece that supports the existing displays within the Gas or Electricity galleries in the museum, it should introduce visitors to:
• the science behind the objects displayed in the Museum;
• The idea of inclusive design should be tackled in your design process.

Target audiences
Targeted at children aged 6 - 12 years The Principles
of Project Management The Project Lifecycle Characteristics of a project “A project is a temporary endeavour undertaken
to create a unique product or a service”

Project Management Institute (2000) Conclusion is important Broad statement, but which describe a project well Projects are a process – often a core process for organisations The specific goal shows that a project is a focused activity A project should also have a beginning and an end This means repeated activities, even with different outcomes aren’t project There are constraints i.e. time, resources, budget, process and outcome It’s the differences to other processes and tasks that makes them projects Maylor (2004) 1st Time Projects Repeated Projects Where all aspects of
the project and
the required
outcomes
are new The processes and
outcome are
known and
expected Risky
due to
unknown
quantities The final stage of evaluation and assessment in crucial in order to improve and identify mistakes 1st deadline Individual Assignment 2nd deadline Spark 3rd deadline Start Energy Gallery Project
for
The Museum of Science and Industry
(MOSI) MOSI is one of Manchester’s most visited
and exciting museums. It is free to visit and attracts a
large and diverse section of not only the North West’s
tourists but also educational visitors and Manchester residents.

The site is large and has an important history and heritage attached to the buildings which are Grade 1 listed, with amazing architectural features, all situated in the heart of the city.

Much of the museum undergone an extensive programme of improvement and has a large range of exciting visitor experiences integrated within its historic buildings. Spark Digital technology will increasingly be used to satisfy the information and communication needs of business, commerce and education. The sophisticated software tools available, together with affordable computing power, allows designers to make effective use of audio and video alongside the more traditional media of image and text. This project is designed to test your
ability to work in teams and utilise
project management techniques to
enable you to design and deliver a
complex and high quality product
in a carefully managed way.

The lecture sessions will provide
a contextual background to the
discipline of project management,
and the brief itself will provide a
practical focus for this material The issue of energy has become a widely discussed and highly contentious issue that affects many aspects of our lives today and the Museum of Science and Industry has 2 galleries dedicated to Gas and Electricity.

This project requires you to find new and innovative ways to tell some of the many stories about the future of energy not only in the North West and the UK but also in global terms. Project Brief
You are required to produce;
• A standalone interactive piece produced in Macromedia Director
and
• Design an environment or ‘visitor experience’ in which the interactive piece will be situated that achieves the following objectives:

YOUR DESIGN MUST…
• Incorporate an existing ‘mechanical’ or ‘static’ interactive exhibit that provides an experiential learning environment that offers an exciting, participatory and stimulating introduction to some of the basic principles of science and technology.
OR
• Create an experiential interactive learning exhibit that is exciting, participatory and stimulating and introduces the user to new or more current scientific or technological information. The Brief It must also;
•Provide a stimulating and enjoyable first taste of science and technology for young people.
•Show that science impacts on our everyday lives specifically the issue of energy
•Provide MOSI with a complete product that considers the life-cycle (5-10 years) of the installation, staff training upgrades and maintenance etc.
•Provide these objectives for a budget of £100K
Please consider how the budget will affect the design solution and the wider package that you would be required to deliver to the museum. You should consider issues relating to;

•Branding and marketing potential
•Fundraising opportunities
•Environment design
•Interaction and technology uses
•The architectural space of the building Assessable Work Group project = 60% of total module mark 11th February 2013
Presentation of outline proposal
14th February 2013
hand in of document = 20% This meeting will provide an opportunity for each group to present their design proposals and get some valuable feedback about the strength and viability of your proposals.

Only the project manager is required to present the proposal to the client, however all members of the group must attend. 4th March 2013 –
Meeting to finalise details of Outline Design Document This meeting will provide an opportunity for each group to ensure that their design solution is fit for purpose, provides an exciting solution to the brief and addresses all the issues stated in the brief.

Only the project manager is required to present the outline design document and any other relevant information, however all members of the group must attend.

Following this meeting you will have 3 days to make any necessary changes to the Outline Design Document, and make any final changes to your designs 7th March 2013 –
Submission of Outline Design Document –= 40% You must submit an outline design document detailing your final design solution.
This should include all your designs and specification for both the digital installation, and the environment in which it is situated, your proposals for funding, marketing and branding ideas.
It should include your analysis, working methodology and project development.
As with any professional tender for a project you will be required to provide a complete quote and schedule of works.

This should include:
Scale drawings and materials spec for the installation.
All software and hardware requirements 22nd April 2013
Final project presentation = 40% Each group is required to present their final design in the form of a competitive pitch. Each member of the group is required to speak, and you may use whatever means to feel appropriate to demonstrate your product.

You should also product a presentation pack, marketing information, brand mock-ups etc and anything else you feel will benefit your bid detailing all relevant information and examples of your product.

You will also be required to submit separately, your updated project schedule using your chosen software. This must detail all the changes to the schedule, delays, and unforeseen circumstances your group has encountered during the project. 6 weeks to execute your design Each team member will also be required to submit an individual assignment in the format of a report, documenting their own thoughts on the effectiveness of the project management tools and techniques used, the team dynamic and organisational management and the overall success of the project in fulfilling the brief. Hand in date - 6th May 2013 Low High (cc) image by anemoneprojectors on Flickr Low High COMPLEXITY UNCERTAINTY new advertising campaign new product development writing a novel channel tunnel London fashion week a large wedding Bloodhound SCC Project Can you think of any repeated projects? deliver define develop design design define develop DECIDE WHAT NEEDS TO BE DONE DECIDE HOW TO DO IT DO IT EVALUATE Develop the process?
How did the project go?
Was it a success? Deliver the project
Remember to keep control and monitor progress Design the approach to be taken Define the project An attempt to break current land speed record of 763mph set in 1997 by the (same team) Thrust SSC and hit 1000mph High Uncertainty Difficult to define realistic objectives Affects
measures of performance, like time & budget Environmental conditions may change Unknown quantity Exact details often subject to change during implementation stage Project Management style must be flexible to cope with change High Complexity Planning stage isn’t normally difficult Control of the project can be problematic There are a lot of variables Co-ordination of involved individuals, groups & organisations can be problematic One mistake can have drastic knock-on effect The Domino effect What effect can these factors have? Everything depends on everything! this is important! What is Project Management? “The act of managing an endeavour to bring it the required results”
Baca (2007) It's about achieving results A process undertaken to achieve an end Specific knowledge is required to control and monitor a project But also lots of common sense! It's about meeting stakeholders expectations Developing structure into a complex situation It strives to achieve a successful outcome How? How? What? Why? When? Who? The Role of the Project Manager The project manager is responsible for the overall outcome, delivery of the project on-time and on-budget and so with regards to the project:

“The world of the project does revolve around the project manager”
Baca (2007) Being a project manager is - managing the process - not doing all the work! Management has its own distinct discipline and body of knowledge It is not the project manager’s responsibility to have all the specialist knowledge required to successfully complete the project It is the project manager’s responsibility to ensure the project has or has access to people with the right areas of expertise (Nokes 2007) Establishing who is in overall control and who is in charge of the day to day running of a project will help it run smoothly and avoid disagreements when decisions need to be made. deliver define develop design deliver define develop design deliver define develop design deliver define develop design deliver Project & Org strategy What?
Goal brief definition, research Why? Planning, estimating, resource analysis How?
Resource allocation, justification Who?
When? Organisation, control, decision making How? problem solving, leadership Assessment & review, success of How (to the project improve)? Circular nature of project lifecycle is clear There are many stages within each of these 4 phases The project lifecycle can be repeated within each phase - like mini projects within the larger project Cycles within cycles is a more realistic way of looking at many projects A project is a defined unique activity that is constrained by factors such as time, cost and quality.
Projects are a process that involve tasks, resources, aims, deliverables and stakeholders.
Methods for evaluating project success should be put in place. Project responsibility ends with the project manager, but requires the commitment and teamwork all of those involved in the planning, implementing and evaluating stages.
A project has a life cycle and moves through stages and each stage can also be a cycle.
Project planning is a vital stage in a project that can make or break project success In design projects - DEFINE and DESIGN phases - may be repeated a number of times before the final project scope or final design is agreed upon Are other lifecycles models a project could follow – important thing is the model is relevant to the type of project, and that all stakeholders involved follow the agreed model Be aware there is lots of different terminology used in PM and different organisations use different phrases to mean the same thing Planning is EVERYTHING! Communication is VITAL! Generic project lifecycle graphs showing the different levels of activity and expenditure at the different project phases We can see that: Activity is greatest at the implementation or ‘doing it’ phase and decreases at the ‘develop it’ phase

Expenditure escalates in the ‘doing it’ phase, and levels off in the ‘develop it’ phase

At the ‘develop it’ phase almost all the project expenditure has been incurred

This is the point to ensure lessons good and bad are learnt and applied in the future. What kind of project is this?

•You must now define this project using as many specific descriptions as possible.

•Think about size, risk, cost, time, deadlines, knowledge, experience, complications, resources, people involved, etc, etc, etc.

•You must justify all of your decisions

•Bullet point each specific issue followed by your justification

•You can use any resources necessary to help you develop your arguments
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