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Ateneo Human Resources System

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Jo Rucio

on 25 September 2012

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Transcript of Ateneo Human Resources System

Human Resources Management Office (Recruitment)
Chan, Leonio, Rucio, Sunglao, Zotomayor
Ateneo de Manila University Vision-Mission Statement
As a University, the Ateneo de Manila seeks to preserve, extend, and communicate truth and apply it to human development and the preservation of the environment.
As a Filipino University, the Ateneo de Manila seeks to identify and enrich Philippine culture and make its own. Through the education of the whole person and the formation of needed professionals and through various corporate activities, the University aims to contribute to the development goals of the nation.
As a Catholic University, the Ateneo de Manila seeks to form persons who, following the teachings and example of Christ, will devote their lives to the service of others and, through the promotion of justice, serve especially those who are most in need of help, the poor and the powerless. Loyal to the teachings of the Catholic Church, the University seeks to serve the Faith and to interpret its teachings to modern Philippine society.
As a Jesuit University, the Ateneo de Manila seeks the goals of Jesuit liberal education through the harmonious development of moral and intellectual virtues. Imbued with the Ignatian spirit, the University aims to lead its students to see God in all things and to strive for the greater glory of God and the greater service of mankind.
The University seeks all these, as an academic community, through the exercise of the functions proper to a university, that is, through teaching, research and service to the community. Ateneo Mission/ Vision Statement
Overview of the Human Resources Management
System Background
of the Ateneo Employment & Development Services Section A.Nikki T. Valenciano Head-Maria Fe Agnes L. Batungbacal B. Milagros R. Sandoval C.Christine L. Velasco Sourcing
Methods “BlueBoard”

Ateneo website (http://www.admu.edu.ph/)

Jobs TV, Jobs Street, and PESO

Other schools and organizations 201 Employment Data Benefits Performance/ Promotion Trainings/ Miscellaneous Thank You. Application Procedure 1. EMPLOYEE RECRUITMENT: A unit Within school requests through Personnel Requisition Form (PRF). 2.PRF is submitted to the HRMO Director Dra. Imelda Nibungco. 3. EMPLOYEE SELECTION: Source applicants (If from Ateneo, MUST have an endorsement from immediate supervisor). 4. EMPLOYEE SCREENING (with interviews) and sending of "Best 3" to requesting Unit. 5. If unit is not satisfied, send another three until a match was found. Personal Data Overview Brief Review of History
Ateneo Vision/ Mission Statement
Organizational Structure
Organizational Culture PART A: Background of the Ateneo PART B: Overview of the Human Resources Management System PART C: Description of the Employment and Development Services Section Ateneo HRMO Function
Ateneo HRMO Mission Statement
Seven Goals of the Ateneo HRMO
Ateneo HRMO Structure: The Three Sections
HRMO Staff Employment and Development Services Section (E&DS)
a. E&DS Head and Responsibility
b. E&DS Officers and Responsibilities

Recruitment Process
a. The Application Procedure
b. Employee Testing
c. Pertinent Documents

Sourcing Methods (Job Advertisements)
Employee Records (201 Files)
Deals with employee selection, training and development and performance management.


In charge of salary and benefits administration, pay structure, survey conduct and participation, government/ statutory/ regulatory compliance, and the preparation of the Human Resources budget.


Holds the duty of keeping a positive work atmosphere and allowing good communication to circulate within the department and projects meant to develop competitive yet close ties between its members.standard procedure STRUCTURE PROSPECTS ADMINISTRATORS EMPLOYEES AND SERVICES

Training services
Update personal human resource information
Provide info on compensations, job grades and career opportunities


Training in management of employees


Info on job openings
Facilitation of job applications JAO ZOTOMAYOR HUMAN RESOURCES MANAGEMENT
OFFICE Ateneo ATENEO HRMO OVERVIEW OF THE 2 1 VALUE THE PROCESS OF RECRUITMENT, TRAINING AND DEVELOPMENT, AND EMPLOYEE MANAGEME SCREEN APPLICANTS TO ENSURE THAT ONLY THE BEST WILL BE ACCEPTED TO PROVIDE EXPERTISE, LEADERSHIP AND SERVICE IN THE AREAS OF HUMAN RESOURCES THAT WILL SUPPORT AND HELP THE UNIVERSITY ACHIEVE ITS MISSION. Human Resources Management Office Respect for dignity of each member of the University GOALS OF THE
OFFICE In charge of that all employees
hired meet the hiring standards

Responsible for
starting salaries

In charge of up job vacancies
using a standard procedure ensuring recommending filling Mission Statement HUMAN RESOURCES MANAGEMENT 1 2 3 4 6 5 7 Hire committed workers Develop partnership with schools and clients Develop partnership with employees Excellence in delivery and response of services Create a supportive work environment Ensure employees have the proper skill to do jobs effectively EMPLOYEE AND DEVELOPMENT SERVICES
COMPENSATION AND BENEFITS EMPLOYEE RELATIONS EMPLOYEE DEVELOPMENT SECTION PART C PART A PART B PART D: Analysis of the Chosen Human Resources Management System Strengths and Areas of Improvement (Challenges)
Internal Alignment to Vision, Mission and Goals
Employees' Job Satisfaction
Ateneo HRMO Heads' Training
Ateneo HRMO's Impact on Team Effectiveness
Feedback
Recommendations All-in-All Recruitment
Blue board
Ateneo website
Coordinate with organizations and schools
Walk-ins and E-mails Ma’am Tin HRM Asst. II – E&DS Section
Recruitment of non-professionals
Technical skills
Clerical
IT Ma’am Nikki HRM Asst. II – E&DS Section
Training, formally from Recruitment
personal records
HRIS online database of employees Ma’am Mila Promotion for Faculty
Documentation for faculty ranking
Performance management
Certificate of Employment Ma’am Mila HRM Officer I – E&DS Section
In charge of the recruitment of professionals
Employees that require licensure Officers and Responsibilities Milagros R. Sandoval
Nikki T. Valenciano
Christine L. Velasco E&DS Section Head and Her Responsibilities
Officers and their Responsibilities Head and Responsibilities Maria Fe Agnes L. Batungbacal
-Job analysis
-Keeper of the 201 documents
-Administrators and other leaders All-in-All Challenges
Personal Requisition Forms (PRF)
Looking for candidates
Operating units want immediate results
Supporting operating units Employment and Development
Services Section 1 2 3 4 5 Used to check up on the employees if the need arises (employment after Ateneo, marital certification, visa, other legal matters)
The records need to be up to date on the statuses of the current employee
Hold records of both present and past employees in the Ateneo 1 2 3 4 The Ateneo de Manila University began in April 14, 1859 when ten Spanish Jesuits established the Escuela Municipal de Manila, a public primary school established in Intramuros for the city of Manila.
This school, in 1865, eventually became the Ateneo Municipal de Manila, and it was also that year when it was elevated to an institution of secondary education. In 1909, the Jesuits decided to remove the word “Municipal”, and since then it was known as the Ateneo de Manila. History of Campus Relocations Intramuros (1859) Padre Faura (1932) Plaza Guipit, Sampaloc Padre Faura (1946) Loyola Heights (1952) Salcedo Village, Makati (1977) Rockwell, Makati (1988) Organizational Culture “Policies and Procedure Manual” “University Code of Conduct” (Section 65 of the Manual) "Dress Code/ Personal Appearance"
(Section 60) 1 2 Employee Testing
--Post-placement testing (after the applicant is hired)
--For employees under probationary status
--Cost-effective (2000-25000php per battery of tests) Documents Personnel Requisition Form (PRF) Applicant Data Sheet Transcript of Records Employee Referral Form PART D: Analysis
of the
Ateneo HRMO CHALLENGES 1. Matching prospect and already-hired employees with job qualifications
2. Meeting due dates set by units requesting for outsourcing
3. Making the requesting units understand the HRMO process in order to improve effectiveness, speed of sourcing, and promote communication between the HRMO and the unit.
4. Meeting expectations of both the requesting unit and the applicants. Internal Alignment to Vision, Mission and Goals Ensure that only the best will be accepted. Value the process of recruitment Train men-and-women-for-others JOB SATISFACTION Benefits Overtime Pay OTY (Oh Thank You) TRAINING (1) A nine-week training and development Certificate Program
(2) Learning Sessions (from within the team)
(3) Immersion in activities
(4) Training Needs Analysis TEAM EFFECTIVENESS Values-in-action Activity Open communication Group Decision Making FEEDBACK From the interviews, the researchers came to the conclusion that generally, the people
with higher positions are satisfied with their jobs as well as the benefits in terms of health,
etc. Some of the programs mentioned are the following:
(1) Health Awareness Program
(2) Scheduled vaccinations at low costs
(3) Annual Retreats (for Spiritual formation) RECOMMENDATIONS That the Ateneo HRMO should continue to endorse applicants who have been rejected previously. Accept new
applications daily, including the “walk-ins” Create a standard measure and assessment of the Ateneo employees satisfaction
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