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Summer Roadmap

PSA Summer Roadmap 2015
by

Crystal Perry

on 12 April 2016

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Transcript of Summer Roadmap

PARTNERSHIP
IMPLEMENTATION
PLANNING
POST PROGRAM

Program Structure
1.
Under-resourced community
: the program exists and/or
targets an under-resourced community
2.
Grades:
the program serves scholars within grades K-8, where
K is “rising 1st” and 8 is “rising 9th”
3.
Length:
the program will run, at minimum, for 5 weeks
4.
Days:
the program will run on weekdays for 5 days each week (4 days of academics-Monday-Thursday)
5.
Holistic
: the program includes both academics and elements
that nurture scholars’ holistic emotional, physical, and social
growth



Academics
6.
Dosage:
the academic dosage, at minimum, will be 3 hours/day
90/90 blocks 60/60/60 blocks 120 (ELA)/60 (Math)

Elementary Only
7.
Program Hours:
the program will run, at minimum, 5 hours/day
8.
Academics
: the program’s academic content and focus
specifically targets literacy and math (exception of READy)
9.
Curriculum:
programs use the BELL customized summer
curricula for the Core model/Power Scholars Academy/READy model
10.
Enrichment:
a 1+ hour enrichment block will support
scholars’ physical and social-emotional development
-11.
Assessment
: the STAR Assessments from Renaissance
Learning are used for pre- and post-testing in both math and
literacy (literacy only in the case of READy programs) Staffing


Staffing
12.
Ratios:
the staffing structure reflects a small group ratio of
(2:20) 2:24, where one instructor is a certified teacher
13.
Leadership Hiring:
the Site Leadership Staff (Managers,
Instructional Coaches, Program Assistants) will be selected &
hired based on BELL's hiring job descriptions, processes and best practices.
14.
Instructional Coach Certification
: the Instructional
Coach must hold a valid teaching certificate
15.
Instructor Hiring:
the Instructional Staff (Teachers and
Assistant Teachers) will be selected using hirining processes supported by BELL.
BELL works with partner,supporting the overall hiring process
BELL develops partnership with other org. YMCA (e.g. City Year)
16.
Academic Teacher Certification:
all academic teachers must hold a valid teaching certificate
17.
Leaders Drive Quality:
Program/Site Managers have oversight of, and responsibility for, their sites, including operations and overall instructional & program quality
Program Map
: the Program Map has been developed and shared out
High Expectations
: site planning reflects goals and initiatives that demonstrate high expectations for all scholars
Cluster Size:
the individual cluster size has no more than 20 (24-PSA) enrolled scholars
Community Time:
the program will have Community Time built into the schedule for 20-30 min/day (ideally in the morning)
Hardware:
the staff has access to technology (computers/i-Pads & internet access) for the purpose of pre- and post- testing
Field Trips:
field trips and guest speaker visits take place on Fridays
Theme:
the program incorporates the Summer Theme and Motto

Monitoring Attendance
QA and Site Compliance
Maintaining School Partnerships
Managing Metrics
Problem Solving

Lessons Learned Debrief*
Archive APL Binder PSA Documentation
Closeout of All Accounts if needed
Release Program Resources
Review Partnership Reports
Review Summer Post Anaylsis
Power Scholars Academy
Summer Roadmap

Pre-PLANNING
PRE-LAUNCH
PROGRAM LAUNCH
CLOSING
Region-DPO/APL
HR Staff
Finance Staff
Development Staff
Program Leaders
Field Administration
School Principal
Community Partners
Marketing and Communications
Post Program:

After Closing Ceremonies:

Complete School Partnership Profile
Obtain Signed School Agreement (MOU)
Complete Site Enrollment Plan
Submit Staff Contact Information
Set and Confirm On-Site Training
(dates and location)
Complete and Submit Saftey Plan
During Program:
As you're planning your summer program keep in mind:
Always remember to:
1. Maintain a clear scope for continuous improvement and innovation
2. Invest time to break down each aspect of your proposed deliverables
3. Detailed plans = Successful programs
TRAINING

The Program Roadmap is designed to provide an overview of the frameworks and processes used when creating, approving, researching, and developing summer programs and
certifying Power Scholars Academy sites
as Mature Programs.
Three tables (checklists) have been developed to establish the larger components and individual program elements that lead to a quality BELL Summer (
Power

Scholars

Academy
) program.

The elements have been identified as
essential factors
in ensuring the quality and fidelity of the BELL program, and should be viewed as
non-negotiables
when discussing, organizing, and solidifying BELL Summer (
Power

Scholars

Academy
) programs with districts, funders, and partners.

Quality Assurance measures are aligned to the elements listed in the Roadmap, since
consistent implementation
of these elements can lead to optimal levels of site quality, scholar outcomes, and most importantly, the scholars’ experience and overall success in the BELL program (
Power

Scholars

Academy
).
Deviation from the elements listed in the Program roadmap must go through an
override process
before a program is approved, as there are implications regarding our mission, outcomes, and quality when these exceptions occur.
Depending upon the exception, scholars in that program/region may not be included in BELL’s overall numbers and outcomes.
17 Program Assumptions
It is the last in the line of pieces that define who BELL is and what BELL does, all of which are lived out according to our
Core Values:

Vision
-
Mission
-
Core Essentials
-
Roadmap
While the elements listed in each table (checklist) are considered non-negotiables for programs, they in no way capture all of the additional elements that go into the creation of a BELL Summer (
Power

Scholars

Academy
) program.

Regions (Ys) and sites work very hard to make programs unique and meaningful to the scholar populations they serve, but these elements are wholly at the discretion of the region.

Examples may include:
• Program components, such as social services, STEM, or blended learning
• Staffing and training choices, such as use of volunteers, compliance workshops, or training on non-BELL technology
• Other elements, as determined by regional/site leaders, such as community outreach, scholar portfolios, or specific
scholar projects
Leadership Deveopment Plan
Webinars-Pre Launch
Welcome & Orientation
HR Part 1:Leadership Hiring
Scholar Enrollment
HR Part 2: Instructional Hiring
Budget & Fund Sustainability
In-Person
Association Program Lead-3 days
Site Manager- 2 days
Instructional Coach*-16 hours
via webinar for PSA sites
On-Site (facilitated by SM & IC)
Certified Teachers
Assistant Teachers
Enrichment Teachers
BELL
trains regional Leadership staff which includes one staffer per region to be the primary point of contact for program planning (
APL
,
MRP
or
DPO
)
BELL U provides access to training modules, online templates, researched best practices and resources.
Instructor Training Facilitators:
the Site Leaders directly train their Instructional Staff

Leader Training:
the BELL Leadership Training Model is used to train Site Leaders.
However, certain content decisions and structure components are at the discretion of the MRP/DPO/APL, with support from HQ Program Design and Program Director

Secure Contacts
Instructor Training:
the BELL On-site Training Model is used to
train Instructional Staff discretion of Site Leadership, with support from MRP/DPO/APL
Leader Training Sequence:
the Leadership Webinars take place
prior to Leadership Classroom Training (if applicable) certain content decisions and structure are at the discretion of MRP/DPO/APL with recommendations from ED or PSA Program Director
Leader Training Minimum*:
the requirements for Leadership
Classroom Training are, at minimum: 16 hrs (for returners ONLY);
recommended = 24 hrs.
Training Combined with Site Set-Up*:
On-site Training takes
place at site concurrently with, or before, Site Set-Up Day
Leadership Training Facilitators:
the Site Leadership Staff is directly trained by the BELL Program Director
On-Site Training
and
Site Set Up Day
Program Design
During Launch
Refer to
Section 4
in your Program Leader Handbook
Summer Pre-Planning Team
Preparation, training and pre-operations phase
Program Delivery, Academic Instruction, Site operations, Program excecution phase
Support Site Clean Up and Breakdown
Partnership Reports
Fund Development Meeting
Post Analysis Meeting with BELL
Partnership Analysis
Program Evaluation and
Pre Launch Tasks:
Breakouts Sessions
Session 1:
Fixed/Growth Mind Set & Staff Hiring-
Amber
Refer to Section 4: BELL Recruitment Process Overview
Session 2:
Fund Development/Open Houses-
Ashliegh
Refer to Section 3: pages 14-22
Partnership Reports/Post Analysis
Refer to Section 5: page 27
Session 3:
Budget -
Lauren
Refer to Section 3: pages 10-12
Session 4:
Summer Planning-
Mary
Refer to Section 5: page 13-15
Discuss Program Updates
Refer to Section 4: pages 3-8
Refer to section 4: pages 4-8
Section 4: page 4
Section 4: page 4
Section 4: page 5
Section 4: page 5
Section 4: pages 51-55




















































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