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Project Management

Desktop
by

Todd Glidewell

on 12 December 2013

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Transcript of Project Management

Project Management
What is a Project
Boring PMI Definition:
"It’s a temporary group activity designed to produce a unique product, service or result...it has a defined beginning and end in time, and therefore defined scope and resources."
The 4 W's...and an H
When: Start dates, Deadlines and Milestones
Boring PMI Definitions:
"...is the application of knowledge, skills and techniques to execute projects effectively and efficiently...

AND
"...The art of directing and coordinating human and material resources throughout the life of a project ...to achieve predetermined objectives of scope, cost, time, quality and participant satisfaction"
What is Project Management
What: Scope and Requirements
Who: Your Resources
WHY: The Business Reasons
How: The PLAN
Project: A definition
Project Management: A definition
This is how to
define
your project
Goals, Objectives & Deliverables
What are trying to accomplish?
Getting buy-in
What is the Value
The 5 Whys
Business Justification
Project Description
Objectives
Requirements
Tasks and subtasks
Work Breakdown
Dependencies
Assumptions

Work breakdown: Task (and subtask)
Estimates for EVERYTHING
Sequencing of work breakdown
Milestone events (phases, triggers, dependencies)
New teams:
Forming, Storming, Norming, Performing
Who will perform each task?
Who are your stakeholders?
Availability and Capacity (of both resources and stakeholders)
Roles and Responsibilities
RACI matrix
Non- people resources (equip, facilities, etc)
Project Charter and Scope Statement /Requirements
Resources/Stakeholders
Timeline/Schedule
Work Breakdown
Communication plan


Communication and Issues
Project Phases
Every Project Needs:
Someone to:
Manage, monitor and modify the scope (and scope creep) and plan
Manage the resources
Manage the budget
Communicate and coordinate with stakeholders
Create estimates, timelines, updates, risk mitigation plans, crisis management plans and implement and monitor them
Be the Mediator, Motivator, Negotiator, Referee, Bad Guy, Good Guy, Boss, Team member, Cheerleader
Manage this triangle, and you will (probably) be fine
Push on any corner and the whole triangle gets affected
Toolkit and Artifacts
Timeline
Tasks
Requirements
Issues
Meetings
Emails
Dashboards and Status reports
Decisions
Stakeholders + RACI
Budget
Status Reports
Risk Management
Initiation Phase
Planning Phase
Execution Phase
Controlling Phase
Closing Phase
MS Project
Jira
Confluence
MS Excel
MS Outlook
MS Word
MS PowerPoint



Resources
Raci:
http://www.thecqi.org/Documents/community/South%20Western/Wessex%20Branch/CQI%20Wessex%20-%20RACI%20approach%207Sep10.pdf
Project Dashboards:
http://www.projectmanager.com/images/showcase/dashboard-1.jpg
Timelines:
http://davidjpp.files.wordpress.com/2010/03/image5b55d417fc214.png
Defining the major project goals
Assigning the project manager
Write the project charter
Obtain sign-off of the project charter
Determine project deliverables
Write and publish the scope statement
Establish a project budget
Define project activities and estimates
Develop a schedule
Determine any special skills required
Develop and forming the project team
Direct the project team
Secure other project resources
Conduct status review meetings
Communicate project information
Manage project progress
Implement quality assurance procedures
Measure performance against the plan
Communicate progress and issue routinely
Taking corrective action when tasks slip
Evaluate corrective actions
Ensure the project progress continues according to the plan
Review and implement change requests
Obtain acceptance of project deliverables
Document lessons learned
Archive project records
Formalize the project closure
Release project resources
Some Practical Advice
Nothing can kill productivity and morale faster than a lack of communication and information
Update information daily; Update active team members daily
Send Status reports
Hold meetings
Publish dashboards
Keep all project info in an accessible public place
A minimalist approach
List ALL your tasks + estimate and assign them
Track tasks and resources vigilantly
Control scope
Log issues, resolve issues
Over-communicate everything
Communication Plan
Why?
Manage expectations by providing relevant, accurate, consistent information at all times.
Ensure effective coordination between teams, individuals and stakeholders
Generate and sustain enthusiasm and support for the project.
How?
Identify the project audience(s)
Assess information needs
Identify information sources
Identify the best media and methods
Identify key messages
Define when and how
Assign responsibilities for creating and delivering communications.
Identify all triggers, such as key events/milestones/deliverable dates
Develop a library of project information
Schedule the work of communications and related triggers
Define a process for updating/changing the Communications Plan.
Communication Plan:
http://apprve.com/wp-includes/images/crystal/project-management-communication-plan-template-i16.gif
Issues Log:
http://myexceltemplates.com/wp-content/uploads/2010/03/Prince2-Issue-Register.jpg
Issues Log
Log issues
Description
Priority, severity or impact (or any combination)
Status
Open / Close dates
Full transcript