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Annual Dinner

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on 4 July 2014

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Transcript of Annual Dinner

1.1 Venue 1.2 Floor 1.3 Menu
2. Invitation to employees


3.Expenses and budget
3.1 Expenses 3.2 Budget
4. THE DAY
1. Content
2.Invitation
3. Finance
Annual Dinner (work breakdown structure)
Thank you!
Venue: Karachi expo hall 5 . Timings: 5th August, 8pm-11pm
1.1.1Karachi expo
1.1.1.2 Hall 5
1.2.1 seat arrangements
1.2.1.1 125 round tables
1.2.1.2 8 chairs per tables
1.2.1.3 1000 chairs
1.2.1.3 red carpets for floor
1.2.1.1 decoration of tables
1.2.2.1 8 glasses per table=1000
1.2.2.2 8 napkins per table=1000
1.2.2.3 1 flower crystal vase on each table=125
1.2.2.4 3 flowers for each table=375
1.2.2.5 candle stand for each table=125
1.2.2.6 one candle for each table= 125 candles
1.2.2.7 cuttlery sets
1.3Menu
1.3.1 Buffet
1.3.1.1chicken biryani
1.3.1.1.2 mutton Qorma
1.3.1.1.3chicken boti
1.3.1.1.5chutney, salad
1.3.1.1.6 ice-creams and drinks

1.3.1.1.6.1 vanilla, chocolate, strawberry ice-creams.
1.3.1.1.6.2Pepsi, Miranda, Sprite

1.2.1.2 menu decoration
1.2.3.1 cotton cloth for each table
1.2.3.2 dinner sets
1.2.3.3 salad trays
1.2.3.4 chutney bowls
1.2.3.5 dishes
1.2.3.6 flames
1.2.3.7 pots
1.4 Stage/ Decoration/ Music
1.4.1.1. Rostorm
1.4.1.2 mike
1.4.1.3 stairs
1.4.1.4 rugs
1.4.1.5 projectors
1.4.1.6 usb
1.4.1.7 laptop
1.4.1.8 extension, wires, multimedia
1.4.1.9power supply, generators, diesel


1.4.1.2.stage decoration
1.4.1.2.1. fancy lights
1.4.1.2.2. spot lights
1.4.1.2.3. Power supply
1.4.1.3. music
1.4.1.3.1 Piano, violens
1.4.1.3.2 male musicians
1.4.1.3.3 male singer
1.4.1.3.4 extensions
1.4.1.3.5 wires
1.4.1.3.6 power supply
1.4.1. stage
2.1.Invitation via E-mail
2.1.1. HR manager will e-mail to all employees
2.1.1.1. via official gmail account.
2.1.1.1.1. Internet connection, computer and power supply


2.2. invitation cards



2.2.1. printed cards


2.2.2 distribution amongst employees
2.3. vendor and wholesale market


2.2.2.1Distributor (internal)
3.1.1. floor arrangement, venue rent and menu expenses
3.1.2. Printed card expenses
3.1.3. Stage, decoration and music expenses
3.2.1.
Allocated budget by Finance manager or CEO
Presented by: Extreme group
Sahar Nazir (27619)
Sarshar Gul ( 17355)
Shabana Ghouri ( 27616)
1.3.1.1.4 naan
Presented to: PR & Event management class
4.1. date
05-08-2014


4.1.1 weekend


4.1.2. Sunday
4.2. schedule of timings
4.2.1. 8pm-11 pm
4.3. Arrangements
4.3.1. managing employees
4.3.2. Security check
4.3.2.1. Venue sources
1.2.4. wholesale market



1.3.1.2. Hanif Rajput Catering
1.3.1.2.1 A person who would keep a check on food taste.
4.3.1.1 managing employee attendance
4.3.1.2. online registeration at reception
4.3.1.1.3 Laptop and
Internet connection.
Full transcript