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Warehouse Management

Cosmic Chemical Corporation - Warehouse Management Process
by

jovy iroy

on 21 August 2011

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Transcript of Warehouse Management

ORDER FULFILLMENT Customer Request Order Purchase Order Sales Officer Inventory Logbook (Accept Order) Check Stock * If stock is not available or almost below the quota Sales Invoice Send Invoice (Receive Invoice) Schedule Delivery Replenish Inventory Notice Request Purchasing
Officer (consolidation) Picklist Create List OUTBOUND SHIPMENT Pickers Give Picklist product name
lot no.
quantity Warehouse
Manager Gather and separate orders depending on the delivery location. Certificate of Analysis & picklist & certificate should match Difficulty in finding products inside the warehouse Deliver Goods Supplier Purchase Order Request Order Create Pro-forma
Invoice Pro-forma Invoice (Receive Invoice) (Accept Order) Transport Goods Broker (3PL) (Receive Goods) Deliver Goods Warehouse
Manager Warehouse
Manager (Receive Waybill) Waybill Product Name
Quantity *if goods are damaged or products need to be repacked Check Goods Store Goods Schedule Repacking Warehouse
Manager Notice Shipment Date Look for space inside the warehouse where new ones can fit
FIFO Place in the pallet
Store in the space provided INBOUND SHIPMENT Inability to utilize information for storing Does not utilize its information to anticipate where the incoming products should be placed
Wrong estimation of space alloted for incoming products
Assumes that the space provided is enough to fit the incoming goods
They store it anywhere where a space is available (random storing) Cause there's no basis of where products are stored.
Only based on familiarity
No information on the picklist where the products are located STORAGE & INVENTORY LOCATION Inability to utilize space of the warehouse Unable to track the expiration dates of the product which is why spoiled goods are still being stored. (Pickers just notice it)
No segmentation of products COSMIC CHEMICAL CORPORATION WAREHOUSE MANAGEMENT PROCESS Customer Difficulty in tracking the inventory of products & Inaccuracy of inventory data Manual encoding in the notebook
Paper-based & Excel
Information can't be found easily
Slow processing of important information
Checker does not check always the expiration dates of the product only products which are delivered and ordered
Data capture of physical inventory is written informally. It can translate to wide variety of errors. Cause there's no basis of where products are stored.
Only based on familiarity
No information on the picklist where the products are located Difficulty in finding products inside the warehouse Does not utilize its information to anticipate where the incoming products should be placed
Wrong estimation of space alloted for incoming products
Assumes that the space provided is enough to fit the incoming goods
They store it anywhere where a space is available (random storing) Inability to utilize information for storing Solution Tagging of products is provided in the system and also for the physical location Unable to track the expiration dates of the product which is why spoiled goods are already been stored. (Pickers just notice it)
No segmentation of products Inability to utilize space of the warehouse Solution The system records the quantity ordered & delivered.
All delivered goods are computated for auto-suggest location. Use of auto-suggest that can store products with same packaging
System will automatically look for available space/room
Notifies the user which products are to be expired so they can pull it out. No tagging of products They don't put labels on a group of the same product which is divided by batch/lot no. and place randomly inside the warehouse. No tagging of products They don't put labels on a group of the same product which is divided by batch/lot no. and place randomly inside the warehouse. Solution Bar code scanner (alternative tool)
System will tag and print labels on all stored products and repacked goods Manual encoding in the notebook
Paper-based & Excel
Information can't be found easily
Slow processing of important information
Checker does not check always the expiration dates of the product only products which are delivered and ordered
Data capture of physical inventory is written informally. It can translate to wide variety of errors. Difficulty in tracking the inventory of products &
Inaccuracy of data Solution Solution System will track the information especially exipiration date
Notifies the user
System will provide important product information
Tracks product expiration date
Electronic database
Provide balancing of inventory in & out of products (Product verification & Q.A.) Purchasing Flow COSMIC CHEMICAL CORPORATION WAREHOUSE MONITORING
SYSTEM Ang, Jyles
Chua, Jason
Iroy, Jovy
Reyes, Albert By: Company Background Merchandising (importer and exporter) company established in 1995.
Primary purpose is to distribute imported chemical ingredients used for baking.
Suppliers come from different countries Asia, Europe and U.S.A
60 different products offered to local customers
2 warehouses (Binondo, Manila & Valenzuela) What is a Warehouse? Common perception: building in which products are stored also known as stockroom

It has a PROCESS. 1st step Finished 2nd step Spark Last step Start What is Monitoring? Monitoring refers to controlling How do you control the warehouse?

Monitor product cycle Managegement (Planning, Leading, Organizing, & CONTROLLING What is Warehouse
Monitoring? Ensuring the progress & checking the performance of the goods in the distribution area. IN & OUT of Goods STATUS of
Goods Exisiting Process Problems Delays in processing information involving delivery No tagging of products
Inability to utilize information for storing
Inability to maximize the space of the warehouse
Difficulty in finding products in the warehouse Problems Difficulty in tracking the inventory of products & Inaccuracy of inventory data Manual encoding in the notebook
Paper-based & Excel
Information can't be found easily
Slow processing of important information
Checker does not check always the expiration dates of the product only products which are delivered and ordered
Data capture of physical inventory is written informally. It can translate to wide variety of errors. System Objectives Develop a Warehouse Monitoring System for Cosmic Chemical Corporation Able to store, manipulate, and present data in a centralized database
Keep track of the records being stored by the different departments
Able to generate the necessary reports
Able to provide information essential to warehouse, purchasing, & sales department
Help facilitate and manage the business processes of the company Significance of the Study For the company:
To help, improve and solve the problems of Cosmic Chemical Corporation about warehousing
Aid the company’s operational and the tactical management for making decision
Speed up the company’s flow of information
Maximize the company’s resources

For the Proponents:
Enhance learning of business processes, researching, developing a system Methodologies Planning phase: Investigate (problem, scope & limitation, fact finding, interview, review document, observe, research, evaluate feasibility)
Analysis phase: (requirements processing, data & processing modeling)
Design phase: (GUI, database design, logic & system architecture) SDLC describes activities and function in creating a system. Following phases are: Methodologies Implementation phase: (Functional information system, & training of the users) .
The operations, support, and security phase is the phase where the group will ensure that the system keeps running productively after the installation. SDLC describes activities and function in creating a system. Following phases are: Conceptual Framerwork Repack Goods or Pullout if any Store Goods
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