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Chapter 8 & 9: Graphic and Document Design

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Sara Marquardt

on 24 March 2015

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Transcript of Chapter 8 & 9: Graphic and Document Design

Chapter 8 & 9: Graphic and Document Design
Ch 8: Importance of Good Document Design
People read tech writing to get info in a hurry
It must be accessible at a glance
If hazards aren't quickly seen, equipment can be damaged or people hurt
Visual appeal of document reflects on company's identity
Chapter 8: Chunking
Chunking is breaking text into smaller pieces
Some techniques are:
Section dividers and tabs
White space
Rules (lines)
Chapter 8: Order
Order lets you prioritize text
These techniques help you highlight key points
type size
Chapter 9: Figures
The different types of figures:
Bar Charts Geologic Maps Pie Charts
Line Drawings Line Charts Renderings
Flowcharts Photographs Combination Charts
Icons Schematics Organizational Charts
Clip Art

Chapter 8: Variety
Add variety to your text through:
Graphics (discussed in Ch. 9)
Landscape vs Portrait orientation
Two or more columns of print
Chapter 9: Benefits of Graphics
The benefits of graphics are:
Cosmetic Appeal
There are 2 types of graphics
Chapter 9: Tables
Benefits of tables:
Conciseness--avoid needless repetition of words
Clarity--provide easy-to-see comparisons/contrasts
Easy reference
Chapter 8: Access
Readers can access text more easily if you use some of the following techniques:
White Space Italics Boldface
Bullets Underlining ALL CAPS
Do not overuse highlighting techniques.
A little highlighting goes a long way. Less is best.
Limit yourself to 3 or so highlighting techniques per page.

Criteria for Effective Tables and Figures
Number them in order of presentation (Table 1, Fig. 2)
Title them (Table 1: Comparison of...)
Place them soon after they are mentioned in text. You MUST mention them in the text. (introduce them)
Explain the table or figure's importance or significance
Make sure to label and use headings
Chapter 9: Criteria for Effective Tables and Figures, cont.
Abbreviate or provide legend if needed.
Do not crowd tables or figures on a page.
Use white space for readability
Size them appropriately for readability
Cite if needed.
Write "cont" if a table or figure continues onto another page.
Show omissions with elipses (...)
Use numbers consistently (1/2 or .5)
Bar Graph
Examples of Figures
Combination Chart
Examples of Figures
Flow Chart
Examples of Figures
Examples of Figures
Line Chart
Examples of Figures
Line Drawing
Examples of Figures
Organizational Chart
Examples of Figures
Pie Chart
Examples of Figures
Full transcript