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How to implement portfolio management in 100 days
Transcript of How to implement portfolio management in 100 days
in 100 days
You can get
has never been more
...and this too
like your morgage rate
National Well being
Gross Domestic Product (GDP)
Retail Price Index
...and 400+ others
(yes we do baby
...and 400+ others
we're are all different
we're all complex
we're in the same boat
we're trying to change
we've got the same challenges
I can see where we
are good (and not
so good) at portfolio
I can see an overall
We are having good
Wow...loving this Exec
Portfolio Dashboard. We
are making confident
I can see contribution
to our strategy.
We prioritised projects!
... but good!
We make more confident
investment decisions, people
are happier, We know what
projects to kill if budgets
are cut (and who will feel pain)
How happy are you out of 10
with the way ONS manages change?
Our dream / vision for portfolio management in ONS
We successfully deliver the right projects and programmes, in the right way, with the right people every time.
Measuring Audience Value Experience Live
truth about project investment
clear decisions and delivery
better Executive conversations
Agree Executive value upfront
Collaboration and conversation
Measure capability, energy, happiness
Vision and Blueprint
What's keeping you awake
see the horizon
in the question
you the ability to answer the questions that your Perm Sec' & DG
How does our portfolio of change fit together?
BAU Resource risk
What is the contribution to our strategy?
What is the most important project?
What is the return on investment for the portfolio?
How are we investing in our portfolio of change?
Should we invest in this project?
How our we assuring our change?
Who benefits from ONS projects?
What if we cut the budget by 5%?
Do we have the
right skills in place?
Raise your hand for 2 seconds
(we are counting each hand raised
- dont forget half way through)
Are people energised
How do we make investment decisions together?
What benefits are we delivering?
Are people energised to deliver?
Everything must add value
Measure capability now
Success = People + skills + energy
Share your Vision
100 days is tough = base camp
Measuring Portfolio Management Capability
Visibility of all change
Contribution to strategy
Consistency: Transparency, Investment Truth, Prioritise, Benefits
Confidence - right investments
Measure it! (if worth it)
Are we serious about portfolio management?
..and Managing Benefits from APMG International
"This is not a silver bullet...
You and your investment decisions are the bullets..
Management of Portfolios is the gun"
"reports and template are not value...they are just boring"
"Our vision was underpinned by the ONS Values"
"Catagorise to help you see what types of projects you are buying and make sure you use the right investment appraisal approach"
"Anyone who thinks its okay to put intangible, hard, or soft benefits in a business case is soft in the head"
"we had 60 people doing portfolio benefits maps yesterday. We did 5 months work in 4 hours. Thats good energy, people were buzzing"
"I dont read Harry Potter, and I dont write Harry Potter sized reports. Give your Executives a portfolio view. "Zoom" where you need to"
"Any portfolio that cant show return on investment isnt a portfolio, its just a list of projects that someone is funding"
"They dont call me Craig (The project Killer) Kilford for nothing"
"Life is more complex that comparing apples and pears"
"We dont have money to waste"
"Choosing what to invest in is tough"
"so we eat every project and cant stop"
"until we hit a traffic jam because we didnt sequence the portfolio, think about risk or resources!"
"We are all looking for the holy grail. How do we invest in the right projects and do them right?...look no further"
"In the first 10 days i interviewed 60 people..it was tough but so worth it"
"I used the same questions in every interview that were based on the questionaire in the Management of Portfolio Executive Guide"
"A portfolio blueprint helped people understand how it would all fit together"
"We rapidly designed and implemented a portfolio office based on the capability assessment and the blueprint"
"gives everyone a common understanding"
"This was one of several lenses that helped us plot and prioritise our projects"
"Communication is soooo last millenium"
"We could now plan for our reviews and see when we needed resources"
Actual Value Moments Result
= 1 value moment per 1.8 secs within a 17 min presentation
"i'm the worlds worst salesman, i dont sell portfolio management, i show people the value of portfolio management"
"We wanted to measure organisational energy, but we were moving so fast we didnt have time. So we measured happiness"
"creativity inspires, helps undestanding and excites people. We took inspiration from other fields"