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Plan, prepare and deliver your speech

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Srp Erk

on 22 September 2013

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Transcript of Plan, prepare and deliver your speech

The 15 Most Common Phobias That Frighten People
By Wendy Innes October 25, 2011

Nearly everyone has some kind of fear, and some fears are more common than others.

1. Arachnophobia
2. Ophidiophobia
3. Acrophobia
4. Necrophobia
5. Cynophobia
6. Claustrophobia
7. Coulrophobia
8. Pediophobia
9. Hemophobia
10. Glossaphobia
This is one phobia that many people struggle to overcome. Glossaphobia is the fear of public speaking.
This phobia can manifest in childhood, and it's estimated that up to 75 percent of people have this fear to some degree.

Planning, preparing and delivering your presentation
Look good
Sound good
&
Read the audience
Delivering your speech
Your notes
Your visuals
Understand the stress
Practice your presentation

Preparing your presentation
Gather your thoughts
Develop your support
Organise your presentation
Planning your presentation
PRESENT AS A TEAM
Plan, prepare and deliver
your first speaking assignment :)

I will not waste your time.
I know who you are.
Here is how my speech is organised.
I know my subject.
Here is my most important point.
I am finished.

What is your purpose?
action
information
Who is your audience?
receptive
skeptical
neutral
What is the situation?
size of the audience
size of the room
time of the day
length of time
What are your media options?
How can I best make my point?
Gather your thoughts
"Ask not what your country can do for you;
ask what you can do for your country."
"I have a dream."
Donkey:
Whoa. Look at that. Who'd wanna live in a place like that?
Shrek:
That would be my home.
D
onkey: O
h and it is LOVELY. You know, you're really quite a decorator. It's amazing what you've done with such a modest budget. I like that boulder. That is a NICE boulder.
Lets suppose your purpose is to convince the board to buy new machines for the assembly line.
Develop your Support
Use an organisational pattern, develop your opening and develop your closing
Organise your presentation
An example - Citing a specific case
"Last August, our sister plant replaced their assembly lines and increased their production by 20 percent
A testimony - Bringing in another witness
Marian Sanchez, vice president of corporate engineering, has said new lines would improve quality."
A statistic - Identifying supporting numbers
We project a new line will improve quality by 20 percent.
Most important to least important
Chronological
Cause - effect
Problem - solution
Use an organisational pattern
Develop your opening
Develop your closing
Must do
Summarise your main points
Restate your purpose
Close with power
Can do
Announce what is next
Ask for questions
Grab your audiences attention
a shocking statement, a question, a story or humour!
State your purpose
Preview your talk
They distance you from the audience.
You lose eye-contact.
You appear unprepared.
Don't use notes!!!
then don't
ever write out your presentation and read it to your audience.
And if you must,
A picture is worth a thousand words.
Prepare your visuals
Complicated information in less time
More interesting
More professional
Simple is better than complicated.
Graphics are better than text.
Colour is better than black and white.
Captioned is better than non-captioned.
Talking headings!!!
Design your visuals
A visual should speak to the audience.
A persuasive complete sentence
"Recommendations"
vs.
"The New Machines will Save Us $54 Million."
The presentation that sounds the most energetic and spontaneous is usually the one that is the most rehearsed.
Practice
without walking through the projector light
without delivering to the screen
without using extensive gimmicks (texts marching, speeding in and stopping with the sound of squealing brakes)
Present your visuals
Increased heart rate
Increased breathing rate
Decreased skin temperature
Increased perspiration
Dilated pupils
Understand Stress
Fight or flight
Breathe (before getting up, while there) deeply
when nervous, we freeze and hold our breath
Conversational style and a confident smile
Never memorize word-for-word
Memorize the outline (mnemonics)
Practice makes permanent!!!
Natural
Eye contact
Not right into the eye (maybe forehead)
Slow (ever seen a slow but nervous presenter) and pause
Positive perception = an opportunity to connect to people
Positive visualisation (how you want to be as a communicator / daydreaming)
Old or young
Rich or not
Majority
Never totally overcome
But manage the signals you might send
HOW TO NOT APPEAR
We just need the right level of anxiety.
Lack of a clear objective
Lack of knowledge about the audience
Desire to provide too much info.
Overwhelming the audience with details
Record yourself on audiotape (voice recorder applications)
Notice how you emphasize - or don't emphasize
If you were an audience, would you enjoy listening to yourself?
Do you sound credible?
Confident?

IF NOT
Too many fillers (um / uh)
Too much uptalk (do your sentences end on an upswing rather than a downward note?)
Look good
Before they hear you
Move with purpose!!! to signal a change in topics, forward to emphasize important points; toward the screen to explain; consider vertical movement
Avoid distracting movements!!! swaying/rocking; Moving slowly looks graceful.
Gestures are effective when they spring from your message; gesture left and right to emphise before-after / cause-effect / adv-dis.
Open up!!! Extend your arms - elbows away from the body!
They see you;
they watch you move to the podium;
they notice how you use your voice; and
they look you in the eye.
7%
38 %
55 %
Homework assignment
The gesturing exercises
1. The best way to have a good idea is to have lots of ideas.
2. The way I see it, if you want the rainbow, you gotta to put up with the rain.
3. I have always tried to go a step past wherever people expected me to end up.
4. Being on the tightrope is living; everything else is waiting.
Eye contact
This is one of the reasons why you should not write out your talk.
Small audience - under 20 - everyone
Large - over 20 - several people in each section
We deliver the message itself orally.
Sound good
Your presentation is an exchange.
Read - and respond to - your audience
Use all of your voice.
1. Clearly
2. To the people just behind the last row
3. Show interest in your topic.
4. Give them time to digest.
Get rid of the um's
Vocal pauses are just below the threshold.
Use power statements
We should do something soon if we don't want to experience setbacks.
Unless we make this change now (pause), we'll lose all the ground we've gained in the last (pause) ten (pause) months.
Read their body language, eye contact and facial expressions, but do not over-react. Audience members wear a serious expression.
To win your audience, use a YOU focus:
You
are probably wondering what this means for
your
department.
Many of
you
are concerned about these changes.
You
are the ones with the expertise in these areas.
Your
involvement in this project has been encouraging.
Some of
you
have questions about this. Let's break from the agenda and answer
your
questions.
Take questions and answer them well!
1. Prepare
2. Encourage
3. Respond with courtesy
4. Structure your answer
5. Close the question time
6. Resell
1. Brainstorm questions your audience might have. If the question you anticipated is not raised: "You may be concerned about ..."
2. Are there any questions? VS I'd like to hear your questions?
3. Don't comment: 'That's an excellent question!" Are the other q.s not as good?
4. Restate (not everyone may have heard), answer, support, summarise, ask if the questioner is satisfied)
5. That's all the time we have for questions. I'll be glad to answer any other questions after the meeting.
6. That's all the time we have for questions. I'll be glad to answer any other questions after the meeting. I'm confident this purchase will solve our problems... Thank you.
There is comfort in numbers. Or is there?
Some suggestions for your team presentation
It requires careful timing. (should not cut into another's time)
It demands careful planning. (should not repeat)
It requires integration of media and delivery. (should look and sound like a team)
It calls attention to weak links. (should know their own and each other's)
It calls attention to poor performance. (all should be enthusiastic)
Goes without saying: Every good presentation has a beginning, middle and end.
Organise your delivery
Brainstorm possible questions and develop the answers.
Handle the question-and-answer period as a team.
Team leader should field and direct the questions: "Ann's done the research on that subject. Do you want to take that question, Ann?"
Other questions may be answered by more than one member; for example, another member may add more information.
Your presentation is over when your question-and-answer time is over.
Your leader should tactfully end the session: We need to close. We'll be glad to answer any other questions after the meeting."
Prepare for questions
Design your media
Your are always on stage.
Additional tips
PowerPoint should be your servant, not your master.
You're still visible to the audience even when you're not speaking. Focus on the person speaking. Never practice your presentation, or lean agaist the wall looking bored, or shuffle through papers while a team member is speaking.
You may not think the audience is looking at you, but they are.
If you don't handle your slides wisely, they can distract the audience from you and your ideas.
PowerPoint should enhance your presentation, not overwhelm it. Your audience should be dazzled by your ideas, not by your PowerPoint's bells and whistles.
1. Greet the audience and provide background.
2. State your team's purpose.
3. Introduce your team members.
4. Preview your presentation.
5. Create anticipation in the audience (state a goal or offer an exciting challenge)
Beginning
Here, you'll discuss the topics you selected. You have have a different speaker for each topic. Or you may have two or three speakers share each topic. The discussion under each topic should also have a beginning, middle and end.
Middle
1. Call attention to itself: "Now, Travis will close our presentation."
2. Summarise the key points.
3. Leave your audience with a goal or challange: "By following these simple steps, you can ..."
End
Your team presentation is only as good as the sum of its parts.
Practice your team presentation
Use 6 x 6 rule
Use
parallel
forms
Use visuals
Use colours
Be creative
Be consistent
Design your visuals as a team.
Use strong headings.
"Attire" is weak.
"You Attire Makes an Impression"
Agree on your timing.
Plan your transitions
The first speaker opens the presentation, presents, ends, turns over, the second speakers to the third.
Transitions could be vocal:
"Maureen will discuss negotiation procedures."
Vocal transitions should be short!
Transitions could be silent:
Very powerful but require careful planning and each person must be alert.
Full transcript