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Time Management

UMD International Student Orientation, Spring 2013
by

Katrina Knudsen

on 16 January 2013

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Transcript of Time Management

Time Management Steps to Successful Time Management Step One: Self Awareness Step 3: Develop a Personal Schedule The University Student and Time Management 1. Self-awareness
2. Find the right tools to manage your schedule
3. Develop a personal schedule that works for you
4. Be flexible - assess your priorities!
5. Maintain good habits and regular routines In order to change your time management habits, begin with an honest self-assessment of your current habits. Tips for Successful University of Maryland
International Student Orientation
Spring 2013 Many students reach college and find that they have to develop or refine their time management skills.
Less in-class time
More work to complete outside of class
More freedom and flexibility than before
Often balancing academic, personal and work commitments Self-Assessment Quiz: How Well Do You Plan? Answer each question below using the following scale:

1: Never 2: Seldom 3: Sometimes 4: Often 5: Always 1. How often do you plan in an effort to keep life from running out of control?

2. Do you put daily plans on paper?

3. Do you allow flexibility in your plans?

4. How often do you accomplish all of your plans for a given day?

5. How often do you plan time for what matters most to you?

6. How often is your daily plan destroyed by urgent interruptions? Step 2: Finding the Right Tools Scoring the Self-Assessment Quiz Add up your total score and compare to the scale below: 6-10: Poor Planner
You should consider using new tools and processes to help you plan effectively.

11-15: Below Average Planner
You may already have a planning system, but using it more effectively will help to reduce the stress and lack of control in your life.

16-20: Average Planner
Your planning system is working, but you can do better. You may need help focusing on priorities, dealing with urgent interruptions, or writing your daily plan.

21-25: Above Average Planner
Your planning system is working well. Keep up the good work, with periodic reviews to make sure you’re planning around what matters most in life.

26-30: Excellent Planner – or Candidate for Burnout?
You have mastered the art of planning! But, make sure you’re in control of planning rather than letting it control you. *Quiz written for USA Weekend by time management expert Hyrum Smith Try to stick with your personal preferences. Do you prefer to manage a calendar on paper or electronically? Calendar (daily, monthly)
Personal Planner
Post-its
Notebook
Journal
Paper lists Calendar programs/E-mail
Gmail, Microsoft Exchange
Smart phone applications
iCal (iPhone), Calendar apps Electronic methods: Additional Features: Set electronic reminders and e-mail reminders
Check your schedule from anywhere! Paper Methods: Feel free to experiment with a new method, but try not to stray too far from your original preferences. You might waste a lot of your time on building something that you might not maintain.

Remember, you don't have to stick to just one type of method -- you can always mix and combine the methods that feel the most comfortable to you! Follow these three groups of steps to build your master schedule: First, start with scheduling your regular commitments. 1. Record class and lab times in appropriate day/hour blocks in your calendar.
2. Record all meal times.
3. Record all regularly scheduled personal activities (meetings, employment, athletics, etc.)
4. Record enough time to travel from place to place and class to class. Remember that the U.S. culture places an emphasis on punctuality, so give yourself extra time to get to your destination. Next, schedule some study time. Use any of the following methods to create an effective study schedule: 4. Schedule a preview time (5-30 minutes) before each class. During the preview, try to review all or some of your notes in preparation for the class.
5. Schedule a review time (5-30 minutes) immediately after your classes. Use this time to edit and summarize your notes. You can also look over any assignments that were given and adjust your schedule to plan for the time to complete them.
6. Schedule a block of study time for each class or each assignment you will need to complete (If possible, try not to schedule more than 1-2 hours of study time for one course).
7. Schedule time at the end of the week (30-60 minutes) to plan for the following week's schedule. You can use this time to make adjustments and review what assignments are due the next week. Finally, schedule your free time and your leisure time. 8. Label some empty blocks of time as OPEN for academic and personal needs. This time will come in handy for last-minute adjustments and weeks that are busier than usual.
9. Keep open some day or evening time for physical activity. Remember, regular exercise can reduce stress and help to keep you focused.
10. Schedule some time during Friday, Saturday and Sunday for you to relax or do whatever you enjoy doing. This is your reward for sticking to your schedule! Step 4: Be Flexible and Assess Your Priorities While mapping out a well-constructed schedule can be very useful, remember not to schedule yourself too tightly. You can experience anxiety if you think you have too much to do or if you consistently do not give yourself enough time to accomplish your tasks. Be Flexible Assess Your Priorities Develop a sub-system to keep track of what your priorities are. Create a regular to-do list for yourself that is ordered in terms of which task is most important. You can also take pride in checking off your finished tasks! Step 5: Maintain Good Habits and Regular Routines Keeping to a schedule is not a matter of "will power", but the development of a habit of referring to the schedule and following your plan. This habit development may take weeks of practice.

Exceptions may occur, but when they do just make sure to return to your normal patterns of scheduling. Maintaining Good Habits:
Avoiding Procrastination Identify why you are procrastinating Sometimes identifying the reason for your procrastination can help you avoid chronic procrastination habits. Are you anxious about completing your assignment or having enough time to accomplish your tasks? Are you procrastinating because of a lack of interest in the subject? Anticipate and reduce your procrastination triggers. When doing school work, choose wisely where and with whom you are working. Repeatedly placing yourself in situations where you don’t get much done and are easily distracted– such as “studying” in your bed, at a café or with friends – can lead to increased procrastination. Also, try to minimize your distractions by turning off your phone or wi-fi connection when studying.
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