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EQMS 101 Shareout

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Annalisa Napolitano

on 25 April 2016

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Transcript of EQMS 101 Shareout

EQMS 101
Get this Prezi Template from:
Diageo's Document
Management System

THE "What"
What is EQMS?
Is the Enterprise Quality Management Software (EQMS) which delivers unshakeable control over our policies, procedures and other critical documentation for Diageo ISC and North America.
THE "Why"
Why do we use EQMS?
... Because Quality is one of our highest priorities!!

THE "Where"
Where can you find EQMS?
Mosaic search
On computers along pkg lines (other supply sites)
NA OPEX Document Management Mosaic Page
THE "Who"
Who uses EQMS?
Anyone can become an EQMS user

THE "When"
When can I use EQMS? When
I use EQMS?
Sustainable document management has it's benefits!
Any time!!
THE "What if"
What if we don't use EQMS?
...The Risk of Doing Nothing!
Documents are uncontrolled the moment they are printed
Lack of document management leads to inconsistency between region and teams (within the same region) while performing the same tasks
Trying to locate the proper documentation without a DMS leads to an imense amount of non-productive work that can have a direct impact on our production lines or customer service
EQMS is the centralized location for ALL documentation within NA organization. All documents housed in EQMS are only for review and cannot be changed or updated by an unauthorized user
to approve documents for adequacy prior to issue
to review and update as necessary and re-approve documents
to ensure that changes and the curent revision status of documents are available at points of use
to ensure that documents of external origin determined by the organization to be necessary for the planning and operation of the quality management system are identified and their distribution controlled
to prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose

ISO-9001 standards (4.2.3)
THE "What"
What types of documents are on EQMS?
Work Instruction

Part 2
Part 1
Employees at demand sites and supply sites can gain access to EQMS

On a daily basis, the people that use EQMS the most are production team leads, machine operators and other VSOs
THE "Who"
What roles are there in EQMS?
Document Manager
Change Manager
Navigate the Structure
Review Documents
Approve/Issue Documents
Own Documents
Give Feedback
Upload Documents
Batch Upload Documents
Create/Edit Document Control Types
Create/Edit Topics
Upload/Manage Navigation Stucture
Run Reports
Create/ Edit Approval Paths
Create/ Edit Groups
[Collaboration is Key]
Information is easy to find
– navigate to the compliance file you need through a familiar information structure or employ powerful search capability.

Built-in compliance
- improve document control procedures by ensuring users only access the latest version of important documents and prevent the use of inaccurate and out-of-date material.


- control the delivery of authorised information to appropriate groups of users; employees, management, suppliers and customers.

Automate change control
– manage acknowledgement, review, approval and escalation processes to drive regular review and update.

NA OPEX Document Management Mosaic Site
EQMS is available anytime 24-7 through Diageo Intranet
Full transcript