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BTEC Unit 23

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Samuel Dyason

on 7 January 2015

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Transcript of BTEC Unit 23

BTEC Unit 23 Organising Sports Events
Samuel Dyason
Types of event:
Competition
Tournament
Training camps
Coaching courses
Sponsored events
Field trips
Outdoor education
Expeditions
Purpose of events
Competitions:
Eg. a league which is composed of many smaller events. ie. matches.
Tournaments:
A shorter type of competitive sports event, eg. a knockout tournament lasting a day or two or mini-leagues over a weekend.
Training camps:
Often up to a week in duration and residential at specific sports venues.
Coaching courses:
Similar to to training camps, but aim is to achieve specific NGB coaching awards/ qualifications.
Sponsored events:
Useful for clubs to raise funds, with scale ranging from small and local to very large and national.
Field trips:
Schools and colleges regularly organise these for students to learn about a subject in a relevant location.
Outdoor education events:
These involve outdoor and adventurous activities, and are often residential.
Expeditions:
A more serious outdoor event involving a 'journey with a purpose', where the group is self-sufficient and often travelling through relatively remote areas.
http://www.field-studies-council.org/
Education
Environmental awarness
Personal development
Social inclusion
Fund raising
Fun/ enjoyment
Education
:
Eg. One-day conferences to raise awareness of the drugs in sport.

Environmental awareness
:
Eg. a clean-up campaign for a local sports venue; events can be made 'green' by encouraging sustainability, eg. promote low-carbon transport.
Personal developmen
t:
Eg: an exercise class to improve physical health, or over-60's bowling to encourage socialisation;
a taster event to boost personal skills and confidence in an activity.
Social inclusion
:
To try to involve people who are not really engaged with society(excluded for some reason). Maybe those who do not have good access to sport facilities/ resources, or lack confidence or money to join a club. Thus events may be free or just 'tasters'.
Fund raising
:
Eg: A raffle or sponsored car wash to help keep a small voluntary-run sports club going;
A mass-participation event like the London Marathon
Fun/ enjoyment
:
Focussed on the participants.
Eg: family orienteering/ school ski trip.
Roles required in
event planning

Roles:
Coordinator;
Chairperson;
Secretary;
Finance officer;
Marketing officer;
Publicity officer.
A
Coordinator
works on the operational side of the planning and preparation, and need to have an overview fo the entire project.
The
Chairperson
organise and run meetings, and also represent the team when dealing with outside organisations.
The
Secretary
is responsible for recording agreements at meetings, communications (emails/ phone calls etc.), and the administration of an event.
The
Marketing officer
looks after the
trading and selling opportunities of the
event, eg. ticket sales and sponsorship
potential.
The
Publicity officer
coordinates how
the event is publicised. They will work
closely with the marketing officer.
The
Stewards
are often volunteers who
help participants and spectators to ensure
crowd control and safety.
Specialist coaches & trainers
may deliver specific sessions on skills, training or tactics.
The
Resource and Safety Manager's
responsibility is to ensure that all required equipment is in place and correctly/ safely set up.
COORDINATOR
CHAIRPERSON
SECRETARY
FINANCE OFFICER
RESOURCES AND
SAFETY OFFICER
STEWARD
COACH OR
TRAINER
MARKETING
OFFICER
PUBLICITY
OFFICER
Responsibilities required in
event planning

Responsibilities:
Logistics;
Equipment;
Health & Safety;
Liaison;
Marketing;
Publicity;
Raising Funds.
Logistics
: looking after the supply of materials and resources to the event. This needs someone with a eye for detail, who can identify what is needed, when, where and what quantity.
Equipment
: these are resources such as chairs for spectators, sports kit, safety gear. This needs people who are properly trained.
Health & Safety
:
perhaps the most important responsibility as the event must comply with legislation and codes of practise. Risk assessments must be produced.
Liaision
: internal and external communication needs to be effective.
Marketing
: involves devising a plan to cover the '4Ps':
Product
Price
Place
Promotion (how will you promote?)
Publicity
: working closely with marketing (maybe combined) to promote the event. May consider posters, press releases, talks, radio adverts, emails, texts, other media.
Raising Funds
: lots of different ways to raise money to pay for resources etc.
Evaluation
After the event you should thoroughly evaluate everything to identify what went well and what could have been better.
Now plan and promote your event!
Full transcript