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Parliamentary Procedure

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Quintenilla Merriweather

on 14 August 2012

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Transcript of Parliamentary Procedure

Motions and Randoms
The Next Step
Amending a Motion
Friendly Amendment: If a motion is on the table and you think something should be changed
that you believe the motion-maker would agree with. Usually not used to propose major changes to a motion. Is valid if accepted by motion-maker.

Amendment Changes the wording/content of a motion voted on by the assembly.
Amending a Motion Example
Friendly Amendment: "I would like to propose a friendly amendment that...."

Amendment: "I move to amend that..."
Making a Motion
Parliamentary Procedure

Quintenilla Merriweather
Thank you for your time.

Are there any questions?
In order to be considered , a motion must
be moved and seconded by another member.
You may not make a point and then move to do
something in one "turn".
Calling To Question
Member A "I call to question"
Chair "The Question has been called .
Are there any questions?"
Chair "Seeing none, we will move into a vote"
Member A "I move to..."
Chair "A motion has been made to ...., is there a second"
Member B (raises placard) "I second the motion."
Chair ""It has been moved and seconded... The floor is not open to discussion."
A motion is a formal proposal
to take a certain path of action
(cc) photo by Jakob Montrasio
The University of Wisconsin Green Bay
What is Parli-Pro
The Speakers' List
Calling to Question [Alt Ending]
Member A "I call to question"
Cahir "The question has been called, are there any objections?"
Member B (Raises Placard)
Chair "Member B, you may speak your objection."
Member B "I still have relevant a point to make and I haven't spoken yet."
Chair "With that, we will move back into discussion."
Moving the Question
Member A "I move to the previous question."
Chair "It is moved and seconded to order the previous question.."

At this point the assembly will then vote on whether or not
they are ready to vote.
(This may seem counter intuitive, but it can really
help to keep things moving.)
Parliamentary Procedure is a set of rules that our society has developed to greatly increase the fairness and efficiency of a large group meeting.
In order to speak in the boardroom (with a few exceptions) you must first be put on the speakers' list.
To be placed on the speakers' list, simply raise your placard, up high, and wait to be recognized before putting it down.
There are 3 main speaker list: primary, secondary, and tertiary.
If you{or your school} haven't spoken on the topic at hand, you will be placed on the primary list.
If you have already shared your opinion on a particular topic you will placed on the secondary list until the primary list is exhausted this is the same for the 3rd level, as well.
The important thing to remember is: "Don't forget what you were going to say"
Take notes on a piece of paper .
This allows you to write down any important topic that you want to insert your thoughts on.
Ask yourself if the point has already been made, in which case you can simply agree about what has been said.
Keep your comments relevant to the matter being discussed.
Debate issues not personalities.
Remember to say, "I yield" when you are finished speaking.
This lets everyone else know that it is okay to move on
with discussion.
There are two ways to end a debate.
Calling to question- If discussion has become repetitive or there seems to be an unanimous opinion among members.
Moving the question- If there does not seem to be an unanimous opinion among members and the majority would like to vote on the previous motion
Whoever made the motion has a one time right to speak on its behalf.
You may only speak 3 times on any discussable motion on the same day {unless you are yielded to by another member who has not exhausted their speaking rights}.
Again, you must be recognized before you can speak.
Calling Consent
When the outcome of a vote seems painfully obvious and everyone seems to be in agreement, you may call consent This is a situation where it is okay to interrupt the chair..
Chair "With that we will move into a vote. If you are in favor of this motion please raise ...."
Member B "Consent!"
Chair "Consent has been called. Are there any objections?" etc.....
Call to Caucus- If you would like to discuss a matter with your delegation and/or advisor before voting

Move to grove for ___ minutes- Lets take a recess

Move to recess until____"Let's take a longer break and meet back here at____."
Order- I don't think parli-pro is being used properly...." or I don't think this is in accordance with the governing documents..."

Information- I'm a little lost, may I ask...."
Personal Privilege- "Could everyone speak louder when it is their turn? I am having trouble hearing everyone..."

Clarification- "Let me clarify..."
There are certain times in the boardroom when it is not practical to await your turn on the speaker's list. These are known as "Point(s) of ___."
To use one you must just speak up and say "Point of ____."
More Points

Point(s) of ___" are to be used very sparingly.
They are NOT a valid alternatives to waiting for your turn on the speaker's list.
If used improperly the member will be called out of order.
Point of
(cc) image by nuonsolarteam on Flickr

Parli-Pro is not to be used as a weapon. It is a system that is designed to give everyone a fair chance to share their opinion and have a voice.

Don't be afraid to share your opinion even if it goes against the majority

Every voice counts!!!!
Remember to direct ALL statements toward the chair (unless you are asking a question of the presenter). This helps to avoid boardroom confusion and/or hostility.
Business should stay in the boardroom. Do not share discussion, negative sentiments, election results outside of the boardroom, etc...
Be not afraid! No one is expecting you to be a "parli-professional" right off the get-go! If you are confused, just ask. Please be patient if you are more experienced.
(cc) photo by medhead on Flickr
A Few Things to Remember
Keep in mind that you are REPRESENTING your university.
Make sure that your statement reflect the views of your university (as best as you can determine).

Have fun and a stay positive!!!
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