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Quotation Management System

by

Raneem Tulaimat

on 18 December 2015

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Transcript of Quotation Management System

6
Care Horizon Company
Scope Definition Phase
Prepared By:
Raneem Tulaimat
Supervised By:
Dr. Eng. Diala Abi Haidar
Outline
3
5
Scope
Definition
Requirement
Analysis
Logical
Design
Physical
Design and
Integration
Problem
Analysis
Decision
Analysis
Installation
and Delivery
Project Methodology
Framework for Application of Systems Thinking
FAST
Methodology
Phases
Consists of 15 employees in total
Care Horizon is considered a small company
Medical equipment and office furniture
Care Horizon Company (CH)
A new company established in 2010
Structured and semi-structured interviews were conducted.
Form review is a technique that focuses on analyzing
existing forms used by employees.
Observation is a technique
that is require the analyst
to observe the work activities
to better understand the business process.
Current Business Process
As-Is Flow Chart
Manual
calculations
No
notifications
Quotations are
prepared manually

No reports
generations
Problem Discovered
Quotation Management
System

Company Chosen
Raneem Tulaimt
Dr. Eng. Diala Abi Haidar
CH Sales Department
Care Horizon Compay
Stakeholders
Fact Finding Techniques
Problem Analysis Phase
Requirement Analysis
Phase

System Requirements
Use Case Diagram
Project Scope
In Scope
Out Scope
Offering an Arabic language.
Installation and delivery of the system.
Filling quotation forms.
Calculation total price and the discount.
Writing specific quotation conditions.
Editing, saving, and printing quotations and reports.
Viewing history of quotation status.
Report generations.
Reviewing (approving/editing) quotation.
Reduce time spent on manual
calculations by 100%
Reduce time lost on generating
new quotation by 95%
Improve the connections between all the parties of purchasing process by 90%
Control and reduce entry errors by 80%
Eliminate 80% of quotation delays
Increase the speed of purchasing
process by 80%
Streamline the business process to
increase efficiency by 60%
System Objectives
Logical Design Phase
Entity Relationship Diagram
Activity Diagram
Decision Analysis Phase
Sequence Diagram
Candidate Study
Feasibility Study
Operational
Feasibility
Economic
Feasibility
Schedule
Feasibility
Technical
Feasibility
Cultural
Feasibility
Legal
Feasibility
Any Questions?
Recommendation
Quotation Management
System
Designed specifically to meet
the user's needs
Free of cost
Requires basic technical skills
87%
73.18%
50.95%
Feasibility of Candidate Solutions
Quotation
Management
System
E-Works
Manager
Oracle
Utilities
Quotation
Management
Feasibility Criteria
Thank you!
Ability to generate quotations.
Ability to fill the quotation with items, its images, and quantity.
Automated calculation for the total price.
Ability to select suitable conditions.
Automated notifications to be sent to salesman or sales manager.
Ability to place the signature and company stamp through the system.
Save the quotation and print it.
Ability to generate reports.
Time consuming
4
2
1
Company Overview
Current Business Process
Identifying Problem
System Requirements and Objectives
Candidate Study
Logical Design
Construction and Testing
Conclusion
8
7
Physical Design
Purpose of the Project
6
9
10
25%
20%
20%
15%
10%
10%
The Purpose of the Project
1
2
3
4
5
6
7
8
Phsical Design Phase
Constructing and Testing Phase
Construction
and Testing
Full transcript