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Asana Presentation

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by

Jeremy Farrance

on 16 July 2014

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Transcript of Asana Presentation

Fast and Easy to Use
Asana is
Versatile
The workspaces give you a place to
collaborate
with other teammates in real-time

makes it
easy
to switch between project or tasks

helps you stay on top of the details
no matter where you are
by automatically send you an update to your email, on your Asana account, and as a notification to your mobile app.
AWESOME
Presentation to Accuraty
Asana fosters
Efficiency
Asana is organized into three main parts called
work spaces
that are laid out side by side on one user friendly web page.
The first workspace is a list of all your current projects and your contact list. From here you can add people to your teams work space, these people then have access to all of your projects.
The project you selected to view is brought up in the center panel. Here is where you view and add new tasks and check lists, under each project heading.
Asana was launched in 2009 by 2 Facebook Co-founders: Justin and Dustin.








Asana is a
collaborative task management
application that helps individuals and teams share, plan and organize their projects.

lets teams
manage
their work flows by
breaking down
projects into tasks to help keep everyone on the same page.

Free for up to
15 team members!

its
fast
and
easy
to use, shows
accountability
and
transparency.
You can expand the right panel to edit task details, due dates and add comments for the other team members to see. You can also assign a co-worker to a task using the assignee feature and add followers so that everyone is updated on tasks.

By having everything on

one page

Asana makes it easier for users to navigate through their team projects and

collaborate on ideas
so that everyone stays on track.


Asana is designed for
speed
by using fewer mouse clicks and page loads when going from task to project.
Asana helps you
maximize productivity
and stay on top of your responsibilities by keeping all your assignments in one
centralized
place

Creating a new task is as
easy
as typing it in and pressing enter. You can also
prioritize
each task so its easier to keep track of important projects.

Team Members
communicate
in real-time by commenting on tasks

Project creators will be notified (via email) when independent tasks are
completed
(WOW!!)
allows you to
attach
files to any task or project, which makes it easier to
share
finished work and additional information with group members.
Transparency
When will Lorraine
finish
that project?
What tasks did Kaj complete today?
Why isn't the MedSoc form working yet?
What projects are Quality working on?
What's the status on the SOP for scanning?
What have I done this week?
What should I do
next?
when is it due?
What makes
iPhone
Android
Mobile Integration!
key
features
add a description of the problem in the detailed task pane
add links if needed
add followers
keep tasks simple
follow-up task
drag and drop

everything
What is Asana?

Simple, 2 guys at Facebook
had some issues managing their teams. They made a tool to improve the way teams communicate and collaborate. Asana improves efficiency and productivity by eliminating those time-consuming, hard-to-follow, 47-thread emails.

who uses Asana anyway?

Flag Urgent Requests/Tasks
use cases
The ideas are practically endless!!
use "[URGENT] in the title
forget reminding yourself to follow- up!
you can even
SEARCH
!
Plan your day
https://asana.com/guide/videos/plan-your-day
"enabling all teams to work together effortlessly"
1:1 Meetings
Reports
Brainstorming & Ideas
Meeting Agendas
Schedules (this meeting!)
Checklists
someday/maybe lists
goals/milestones
discussions
knowledge base
Project: anything you want
1. Flagging
'URGENT'
2.
Drag
and
Drop
3.
Follow-up
options
4.
Search
options
5.
Simplifies
tasks
6. Daily
Planner


So let's all try Asana
together!
https://asana.com/guide/videos/get-started
Asana handles Organization
All the context you need to get work
done: assignees, priority, project
organization, dates, etc.
Work easily with your team. Stay
connected via People Views and know
your team.
Shared views of what needs to happen,
and all the history of what’s happened.
A single place for all your work and all your conversations.
Find what you need to know, when you
need to know.
Hit Milestones,
every
time
Stay on track with Search Views - anyone can create custom views of your team’s work
with powerful search and filtering
lets watch this real quick:
Email Pitfalls
Email is always in recency order - you can't put it in priority order
Many tasks can be contained in one email and can’t be split (even if they should be done by different people at different times)
You can’t find information or context about tasks that are in emails that existed before you joined the company or conversation.

You can’t always tell if someone is working on your task you emailed them
If you plan tasks ahead, you can’t really check them off as they’re done, since it’s usually one email with all the tasks
No control of when you’re on or off of a thread
Adding someone to/removing someone from a thread bothers everyone else
You only see your own tasks.
No shared place where you can see everything
your team has left to work on, or has worked on
.
No summary/collective notes field
No assignee/owner - no clear way to show who’s responsible for the next step
No due-date
Attachments are on the individual mail - need to keep sending the doc back and forth instead of only including the most up-to-date copy
It’s awkward to create tasks for yourself - you basically have to send yourself an email

A little
voice in
your head
has been
telling u
for years
that email
is
making
your life
miserable!
Full transcript