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Outreach presentation on preservation

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by

Dee Psaila

on 17 August 2015

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Transcript of Outreach presentation on preservation

letters - wills - notices - notes - statements
wills - notices -
notes
- statements - letters
notices - notes - statements - letters -
wills
notes -
statements
- letters - wills - notices
statements - letters - wills - notices - notes
letters - wills - notices - notes - statements
wills -
notices
- notes - statements - letters
notices - notes - statements -
letters
- wills
notes - statements - letters - wills - notices
statements - letters - wills - notices - notes
Ideas for



Family Heirlooms
Before touching anything
look at yourself
& look at your work area
Empty
LARGE
& Clean
workspace
Lots of room for large items
Room to take notes
No food or drink near items
Tie long hair back
Remove dangling jewelry
Clean hands!
no hand sanitizer & no lotions
GLOVES
Cotton
vs.
Nitrile
Clean hands are best
Gloves are a
for photographs!
MUST
Accessing
&
Preserving
Not enough hands?
Use Weights!
Documents
Handle your items properly!
Avoid fasteners....
...including tape...
...elastic bands....
...and metal fasteners
staples
straight pins
butterfly clips
paper clips
Metal fasteners can rust
when stored improperly
(attics, basements, garages)
Still need to fasten?
Use a piece of photocopy paper
underneath your paperclip!
If damage occurs,
this piece of paper
can be discarded.
Have something to add?
Don't use a 'stickie!'
...this could lead to problems.
Thinking about
lamination?

DON'T.
= lamination 2.0
Encapsulation
reversible
static charge holds items together
good for items that will be handled
also good for 'smelly' items
Store records in a
temperature regulated
environment
not too hot
not too cold
in a place you monitor all the time
Keep away from wood
-no cedar closets
-no bottoms of drawers
-no wooden-backed frames
-no cedar chests
woods release acids that can harm your items!
Pests
love

your records!
keep them out of barns,
garages, attics, basements
MOULD
loves
your records too!
so keep your items dry!
bibles - yearbooks - journals - diaries - ledgers
yearbooks - journals -
diaries
- ledgers - bibles
journals
- diaries - ledgers - bibles - yearbooks
diaries - ledgers - bibles - yearbooks - journals
ledgers - bibles - yearbooks - journals - diaries
bibles - yearbooks - journals - diaries -
ledgers
yearbooks
- journals - diaries - ledgers - bibles
journals - diaries - ledgers - bibles - yearbooks
diaries - ledgers -
bibles
- yearbooks - journals
ledgers - bibles - yearbooks - journals - diaries
Bound
Volumes

Vegetable tanned
leather suffers from
red rot
an inherent problem
that causes leather
to crumble into dust
It is the most noticeable
where the volume has the most
wear-and-tear
(especially spines and corners)
Making a simple paper bookjacket
can protect red rot from making a mess
colour prints -
slides
- b&w prints - cased images - glass plates lides - b&w prints - cased images -
glass plates
- colour prints
b&w prints
- cased images - glass plates - colour prints - slides
cased images - glass plates - colour prints - slides - b&w prints
glass plates - colour prints - slides - b&w prints - cased images
colour prints - slides - b&w prints - cased images - glass plates
slides - b&w prints - cased images - glass plates - colour prints
b&w prints - cased images - glass plates -
colour prints
- slides
cased images
- glass plates - colour prints - slides - b&w prints
glass plates - colour prints -
slides
- b&w prints - cased images
cased images - glass plates - colour prints - slides - b&w prints
Photographs
Get rid of those enclosures!
especially 'magnetic albums'
and PVC plastic pages
Get rid of your glassine!
(you too, stamp collectors!)
Paper or Plastic?
look for these words when purchasing:
acid free (paper)
polyethylene or polypropylene (plastic)

PAT approved
special envelopes are available
for glass plate negatives
Prioritize
then digitize
Rehouse after you digitize
that way, you only have to
touch it once!
interleaving?
Use interleaving tissue when
stacking multiple items
after items were in magnetic album
in between an acidic surface and object
around 'friable' surfaces (ie pastels)
can use tissue or MicroChamber paper
...Don't be afraid to
ask for help!

Although you can do
a lot
of things yourself....


Thank you!
questions?
dee.psaila@ontario.ca
adriane.vanseggelen@ontario.ca
There are
washable
weights...
L O N G
skinny weights...
...
(these can also be rolled up
to make a weight in one spot)
...or clear weights out of
glass or plexi
to see through....
...or you can make them yourself!
(this one is lead shot and an old slide box)
When handling volumes you


need to support your item!
ALWAYS
you can use book wedges...
...or a pillow
A small book can also be supported within a wide hand
Don't forget!
Book pages can
benefit from
being carefully
handled!
Trouble with loose pages?
Keeping a book closed?
Try cotton twill tape!
we use the "4" technique
for tying our volumes
we'll show you how its done!
Start by making the number 4
with a piece of twill...
...place your book in the 'middle'
of the number 4...
...bring the triangular
part of the 4
over the top corner.
Adjust
if necessary...
it's all about support
(don't know how? We'll show you!)
use a W I D E hand to support documents
Fragile documents can be placed on another piece of paper to support them while viewing
(if you want to flip this document over, sandwich with another piece of paper and turn over carefully)
Handle documents from the strongest part of the page

Keep original order by stacking items accordingly and then reversing the order to replace
Don't forget to
Identify
your photographs!
(your sister/husband/child/ won't remember who everyone is!)
Label photographs on the edge of the image
using a soft pencil (2B recommended)
...loop the twill through...
...and make a bow


of your book
on the side
(that way, your knot won't make an impression in your cover)
Use a piece of board
to evenly distribute the weight
The Archives of Ontario
is the premier source for
Ontario's documentary memory
Home Scanning
(
Beginner/Average
) level
Save files as a JPEG (.jpg)
300 dpi
8 x 10 output
Backup your files online
Save files as TIFF (.tif) for prints
and JPEG (.jpg) for reference copies
At least 300 dpi
Backup your files online
AND on portable hard drive
Home Scanning
(
Advanced
level)
Museum Cropping
leaving black space
around image to
show absolute edges
of object
Your records could be
part of Ontario's History!
Talk to us about donations
reference@ontario.ca
1-800-668-9933
ontario.ca/archives
ontario.ca/archives
Dee Psaila
Senior Conservator
Adriane VanSeggelen
Conservator
Full transcript