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Job search and career planning seminar 2

CVs and cover letters
by

Jim Campbell

on 15 October 2013

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Transcript of Job search and career planning seminar 2

Any Questions?
Draft a CV/covering letter and take to a meeting with a Careers Adviser

British friends

GU Careers Service Applications Proofreading Service (e. careers@glasgow.ac.uk)

Feedback from employer

Video – “Looking good on paper” (available for viewing from the Careers Service)

http://targetjobs.co.uk/careers-advice/applications-and-cvs

www.prospects.ac.uk
applications and interviews

www.agcasscotland.org.uk/sorted
Additional Help
I have a spelling checker
It came with my pea sea
It plainly marks for my revue
Miss steaks I cannot sea
As soon as a mist ache is maid
It nose bee fore two late
And eye can put the error rite
No. I shall find it grate!
The Spell Checker
Focus! A few key points, expressed concisely

Show enthusiasm without “self-importance”

Clear, professional language

Use action words where possible – see handout

Avoid using “I am” or “I” too often. Start sentences in different ways
e.g. “My people skills were developed by…”
Developing Your Style
WHY YOU?
Why you are a good prospect: your unique “selling points” or mix of skills, knowledge and experience

ENDING
Restate your interest in the job
Convey your motivation and enthusiasm
Indicate availability for interview
Why You? And Ending
OPENING
Who you are and where you saw the advert
What you are applying for

WHY THEM?
Why you are interested in the job/organisation
Demonstrate knowledge of the job/company from your research
This is your chance to show that the application is not one of many
hundreds…
The Opening and Why Them?
The opening

Why them?

Why you?

The positive ending
Covering Letters: Format
Introduces your CV and personalises your approach

Encourages an employer to read your CV

Highlights relevant facts and what you offer

Demonstrates your motivation

Can explain why you are sending a speculative application
Covering Letters: Why?
Should always accompany a CV

1 page of A4

Address to a named person

Answer “Why should I see you?”

Ask for an interview

Show enthusiasm
Covering Letters
In groups, consider Julia Plaski’s covering letter

What information does it include and in what order?

How does it relate to and differ from her CV?
Group Exercise 2
In groups, comment on this new CV (See handbook)

What would you change and why?
With this knowledge and understanding…
Is your CV…

Readable?
Relevant?
Real? (honest!)
Check!
Get spelling and grammar checked

Avoid time gaps in information provided

Give examples and use power words

Don’t be modest
Style
Title and name of two referees, one academic and one professional

Job title
Address
Telephone numbers
Email addresses and fax numbers
Referees
Keep these relevant and brief

Avoid bland words like:

“reading”; “cinema”; “socialising”.

Use power words to describe positions of responsibility, special achievements, and leisure activities, words like:
“organised”; “co-ordinated”; “initiated”; “communicated”
Interests & Achievements
Match to job description/person specification
and use examples:

IT skills – packages and level of proficiency

Foreign languages – again give levels of proficiency
Additional Skills
Most recent / relevant first

Include broad range, if relevant – family business, voluntary, national service?

For each example, give dates, job title, employer’s name and location

In each, what were key responsibilities and what skills did you develop?

Paid work and voluntary work

Any notable achievements?
Employment
Most recent first, dates, course, university

Give most information on your degree(s) and make it relevant

Pre-university education (state UK equivalent)

Relevant courses, projects

Include good grades

Include skills gained e.g. team working, time management, analytical
Education
Summary of your strengths you want the employer to focus on


Statement of the type of work you are looking for/good at
Personal Profile

xReligion

xHealth

xPhotograph

xHealth Insurance

xPlace of Birth
Name
Address
Telephone numbers
E-mail
URL for LinkedIn profile

Nationality?
Gender?
Date of birth?
Personal Details
Contact details

Personal profile – optional

Education

Employment

Additional Skills

Interests and Achievements

Referees
CV Content
You have

____________
____________
____________
____________
Company wants

____________
____________
____________
____________
Change your CV for each application Check the advert’s/person spec’s requirements for skills and experience:
Customising your CV
List the evidence that shows you have these skills. You might want to give examples from:

Your course e.g. project
Your work experience – especially customer facing work experience
Your involvement with student societies
Before you start!
Identify the skills employers seek:
they all want students and graduates who can…

Solve problems: think independently, analytically & creatively
Communicate effectively: able to interpret data and use it to present ideas and information
Work with others: negotiate, work in a team
Improve own learning and performance: set targets, manage time effectively
Before you start!
Always with a covering letter or e-mail message
Maximum 2 sides of A4
Divide into sections and use clear,
appropriate headings
List most recent and relevant
experience first
Target it towards a type of job/career
Check spelling and grammar for accuracy
Guidelines for an Effective CV
When requested by an employer e.g. in their advert

In response to “Apply in writing”

Making speculative applications

Sometimes when seeking work experience
When should you use a CV?
The purpose of a CV is to:

Market yourself to employers

Apply for jobs (advertised & speculative)

List your career history

Demonstrate relevant experience

Sell your skills, qualities & achievements

Obtain an interview
What is a CV used for?
In groups, look at the sample CV and discuss
What does it include and in what order?
How does it compare and contrast with CVs used in your country?

With a partner from the other group, compare your CVs
In what ways are they similar and different?
Are they both effective CVs? Why?

We will ask groups to
feed back comments
Group Exercise 1

This workshop will enable you to:

Understand the purpose of CVs and covering letters

Study some examples

Know what to include in your CVs/covering letters

Present effective, targeted CVs/covering letters to employers
Aims
Job Search and Career Planning Seminars for International Students


Seminar 2: UK Style CVs and Covering Letters
Good quality paper

Consistent font size & type (minimum II)

Attractive layout and easy to read
Presentation
Date
Seminar
Session title
Venue
Tuesday 12 February
Seminar 1
Job seeking in the UK
Room 402/403, Fraser Building
Tuesday 19 February
Seminar 2
CV writing
Room 402/403, Fraser Building
Tuesday 26 February
Seminar 3
Application forms
Room 402/403, Fraser Building
Tuesday 05 March
Seminar 4
Interview technique
Room 402/403, Fraser Building
Tuesday 12 March
Seminar 5
Review
Room 402/403, Fraser Building
Timetable
Any Questions?
Draft a CV/covering letter and take to a meeting with a Careers Adviser

British friends

GU Careers Service Applications Proofreading Service (e. careers@glasgow.ac.uk)

Feedback from employer

http://targetjobs.co.uk/careers-advice/applications-and-cvs

www.prospects.ac.uk
applications and interviews

www.agcasscotland.org.uk/sorted
Additional Help
I have a spelling checker
It came with my pea sea
It plainly marks for my revue
Miss steaks I cannot sea
As soon as a mist ache is maid
It nose bee fore two late
And eye can put the error rite
No. I shall find it grate!
The Spell Checker
Focus! A few key points, expressed concisely

Show enthusiasm without “self-importance”

Clear, professional language

Use action words where possible – see handout

Avoid using “I am” or “I” too often. Start sentences in different ways
e.g. “My people skills were developed by…”
Developing Your Style
OPENING
Who you are and where you saw the advert
What you are applying for

WHY THEM?
Why you are interested in the job/organisation
Demonstrate knowledge of the job/company from your research
This is your chance to show that the application is not one of many
hundreds…
The Opening and Why Them?
The opening

Why them?

Why you?

The positive ending

Covering Letters: Format
In groups, comment on this new CV (See handbook)

What would you change and why?
With this knowledge and understanding…
Is your CV…

Readable?
Relevant?
Real? (honest!)
Ready to go?
Good quality paper

Consistent font size & type (minimum II)

Attractive layout and easy to read
Presentation
Get spelling and grammar checked

Avoid time gaps in information provided

Give examples and use power words

Don’t be modest
Style
Title and name of two referees, one academic and one professional

Job title
Address
Telephone numbers
Email addresses
Referees
Match to job description/person specification
and use examples:

IT skills – packages and level of proficiency

Foreign languages – again give levels of proficiency
Additional Skills
Summary of your strengths you want the employer to focus on


Statement of the type of work you are looking for/good at
Personal Profile
CV Content
Change your CV for each application Check the advert’s/person spec’s requirements for skills and experience:
Customising your CV
Before you start!
What is a CV used for?
Group Exercise 1
WHY YOU?
Why you are a good prospect: your unique “selling points” or mix of skills, knowledge and experience

ENDING
Restate your interest in the job
Convey your motivation and enthusiasm
Indicate availability for interview
Why You? And Ending
In groups, consider Julia Plaski’s covering letter

What information does it include and in what order?

How does it relate to and differ from her CV?
Group Exercise 2
Interests & Achievements
Personal Details
Date
Seminar
Session title
Venue
Tuesday 12 February
Seminar 1
Job seeking in the UK
Room 402/403, Fraser Building
Tuesday 19 February
Seminar 2
CV writing
Room 402/403, Fraser Building
Tuesday 26 February
Seminar 3
Application forms
Room 402/403, Fraser Building
Tuesday 05 March
Seminar 4
Interview technique
Room 402/403, Fraser Building
Tuesday 12 March
Seminar 5
Review
Room 402/403, Fraser Building
Timetable
Job Search and Career Planning seminars
Aims
To understand the purpose of CVs and cover letters
To study some examples
To consider what to include in CVs
To help you to produce targeted CV's and cover letters
In groups, look at the sample CV and discuss:
What does it include and in what order?
How does it compare and contrast with CVs used in your country?
With a partner from the other group, compare your CVs:
In what ways are they similar and different?
Are they both effective CVs? Why?
The purpose of a CV is to
market yourself to employers
Sell your skills and achievements
Obtain an
interview
When to use a CV?
In response to "apply in writing"
When making speculative applications
The reader's time is limited so keep it brief.
Maximum 2 sides of A4
Ascertain what the employer is looking for!
Problem solving - the ability to think independently, analytically & creatively?
Time management?
Team work skills?
Communication skills?
Company wants:
skill A
skill B
skill C
You have:
skill A
skill B
skill C
Employer requirements Vs. Your skillset
Presenting evidence of key skills
Your course e.g. project
Your involvement with student societies
Your work experience – especially customer facing work experience
CV Content
Contact details
Profile/objective (optional)
Education
Employment
References
Personal Details
Name
Address
Telephone numbers
E-mail
URL for LinkedIn profile
Nationality
Gender
Date of birth
Religion
Health
Photograph
Health Insurance
Place of Birth
Most recent first, dates, course, university
Give most information on your degree(s) and make it relevant
Pre-university education (state UK equivalent)
Include skills gained e.g. team working,
time management, analytical
Most recent / relevant first
Include broad range, if relevant – family business, voluntary, national service?
For each example, give dates, job title, employer’s name and location
In each, what were key responsibilities and what skills did you develop?
Any notable achievements? Any measurable outcomes?
Use power words to describe positions of responsibility, special achievements, and leisure activities, words like:

“organised”;
“co-ordinated”;
“initiated”;
“communicated”
Keep these relevant and brief

Avoid bland words like:

“reading”; “cinema”; “socialising”.
Cover letters
1 page of A4
Should always accompany a CV
Demonstrates your motivation
Can explain why you are sending a speculative application
Introduces your CV and personalises your approach
OPENING
Who you are and where you saw the advert.
What you are applying for.
WHY THEM?
Why you are interested in the job/organisation
Demonstrate knowledge of the job/company from your research
This is your chance to show that the application is not one of many hundreds…
WHY YOU?
Why you are a good prospect: your unique “selling points” or mix of skills, knowledge and experience
ENDING
Restate your interest in the job
Convey your motivation and enthusiasm
Indicate availability for interview
Structure of cover letters
First steps
Education
Cover Letters
Include a covering letter or e-mail message to explain why you want this job
Most recent and relevant
experience listed first
Target the CV towards a type of job/career
Spelling and grammar checked for accuracy
What are the key elements of a good application?
Skills
Interests
Employment
Use power verbs
What are the key elements of a good application?
Full transcript