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An Introduction to Project Management
Transcript of An Introduction to Project Management
Who Is This Guy?
What is a project?
A project is a temporary endeavor that creates a unique product, service or result.
A project has a begining and an end.
The amount of project management needed depends on the project. A large experienced team may need little management. While a small inexperienced team may need much more management and processes.
A temporary endeavor.
To improve management control and reduce uncertainty projects are usually divided into phases.
Project Management is the application of knowledge, skills, tools and techniques to project activities to meet the project requirements.
Program Management is a group of related projects managed in a related way to obtain benefits unavailable by managing them individually.
Portfolio Management refers to the selection and support of projects or programs.
A Project Management Office (PMO) is a centralized organization which coordinates management of all projects within a company/organization.
Project Management Is...
Defined in PMBOK.
Endorsed by PMI
Monitoring & Controlling
The journey of a thousand miles begins with one step.
- Lau Tzu
Statement of Work
Issued by the Sponsor
Authorizes a project
Gives the project manager authority to apply org resources to the project.
In PM Terms, without the Project Charter the project does not exist.
Contains: Business needs of the project, justification and high level requirements
Risk Management Planning
Project scope is the work that has to be accomplished to deliver the defined product or service.
What needs to be done for us to say that we're done?
A document that defines the scope of a project.
Include the project assumptions and constraints in the scope statement
Work Breakdown Structure
A tool that helps define and organize work for a project.
Rule of Thumb
Continue to break down tasks until task takes 8 to 40 hours to accomplish.
Start by inputting the WBS in to project.
Continue to breakdown the tasks if necessary.
Activity Resource Estimating
Activity Duration Estimating
Identify relationships between tasks to determine a realistic schedule.
Precedence Diagramming Method
Arrow Diagramming Method
Determine the type and quantities of resources.
Adding a buffer to the task.
Top Down Estimation
Using the actual duration of a similar activity to determine estimation. Kind of an expert judgment.
PERT – Program Evaluation and Review Technique
Estimate is a weighted average based upon three different estimates: Optimistic, Most Likely and Pessimistic.
Techniques can be combined to come up with a better estimate.
Experience trumps all.
Est = (O + 4M + P) ÷ 6
The sequence of activities that must be completed on schedule for the entire project to be completed on schedule.
Who is responsible for quality?
The project manager has the overall responsibility for the overall quality of the project.
The Project team has the responsibility for quality deliverables of the project.
Quality Management Process
Determine quality policies relevant to the project
Establish quality objectives.
Define who is responsible.
Address the quality management of the project as well as the product.
Determine who needs information, what and when they will get it and from whom.
90% of a Project Manager’s time is spent on Communication Management.
Identifying documenting and assigning project roles, responsibilities and reporting relationships.
Make vs. Buy Decision
A continual process, the more specific the project requirements are the better the estimates will get.
Cost that has already incurred which cannot be recovered regardless of future events.
The purpose is to maximize the events that cause project success and to minimize those that hinder it.
Extremely important and easily overlooked. The projects that I’ve lead and have missed dates could have been avoided if I had better risk management.
Qualitative Risk Analysis
The process of assessing the impact and likelihood of identified risks by prioritizing according to potential effect. (low, medium, high)
Probability and Impact Matrix
Quantitative Risk Analysis
Analyzes numerically the probability of each risk and its consequences on project objectives, as well as the extent of overall project risk.
Acquire Project Team
Develop Project Team
Perform Quality Assurance
Request Seller Responses
Direct and Manage Project
Ensure that the project employs all processes needed to meet requirements.
Parkinson’s Law – Work expands to fill the time available.
Stakeholders and Management
If possible have at least one “touch point” with each team member every day. In person works best.
Manage Project Team
Collect project records, analyze project successes and failures
Gather lessons learned
Archive project information
Microsoft Project Tips
Never input a date manually. Let Project calculate dates.
Use predecessors liberally.
Understand how durations work in Project
Always protect the team.
Evaluate the effectiveness of your status meetings.
Communicate, Communicate, Communicate
Define the word DONE.
The More You Know