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Lee College on Robert's Rules of Order

Quick understanding of Parliamentary Procedure

Caleb Moore

on 22 January 2013

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Transcript of Lee College on Robert's Rules of Order

Lee College General
Henry M. Robert Robert's Rules of Order Now, many organizations, companies, churches, etc. use his Parliamentary Guide to enforce and create orderly meetings. 1. Main Motion Types of
Motions How strict will
this be
enforced?? Parliamentary Procedure
will be enforced. I hope you have retained some of the information
from today's presentation. Thank you! Student Government Association with your host Caleb G. Moore
SGA Parliamentarian 2. Subsidiary Motion 4. Incidental Motion 3. Privileged Motion A Main Motion is a motion whose introduction brings business before the assembly. After a motion is made it requires a "second." Before it can be discussed (amended or debated.)

One would state...
"I second the motion." When stating a motion one must

"I move that..." For example:

"I move that the SGA sponsor a campus clean-up." Before an item can be discussed before the SGA, a member must bring a motion to the table...

(this is not a physical table.) Are there any questions on a Main Motion? Subsidiary Motions assist the assembly in treating or disposing a Main Motion. If the Main Motion might be more suitable or acceptable in an altered form, a proposal to change its working... (either to clarify or, within limits, to modify the meaning)... before the Main Motion is voted on can be introduced my moving to... Amend Or maybe additional information is needed, so that it would be better to turn the motion or resolution over to a committee for study... or redrafting before the assembly considers it further. Such action can be proposed by moving to... REFER COMMITTEE If it is the desire to close debate... and amendment of a pending motion so that it will come to an IMMEDIATE vote, this can be proposed by moving the... PREVIOUS
QUESTION These are just a few of the Subsidiary Motions, I promise there are more... However, these are the most important. Are there any questions on Subsidiary Motions? Unlike Subsidiary or Incidental Motions,
Privileged Motions do not relate to the pending business,
but have to do with special matters of immediate and overriding importance which, without debate, should be allowed to interrupt the consideration of anything else. All of them take precedence over motions of any other class. If the adopted program or order of business is not being followed, a single member may... CALL UPON ORDERS DAY This is interesting...

The General was also an engineer;
he created the Sea Wall at Galveston. Which permits him to interrupt pending business to state an urgent request or motion. A member can propose to close the meeting entirely by moving to... ADJOURN This again is just a few key parts of Privileged Motions. Are there any questions on Privileged Motions? An Incidental Motion is said to be INCIDENTAL to the other motion or matter out of which it arises. With but few exceptions, Incidental Motions are related to the main question in such a way that they must be decided immediately, before business can proceed. Although the Presiding Officer and Parliamentarian have the responsibility of enforcing the rules, any member who believes he has noticed a case where the chairs are failing to do so can, at the time the breaching occurs, call attention to it by making a ... POINT ORDER Although the duty of ruling on all questions of parliamentary procedure affecting the assembly's proceedings rests with the Presiding Officer and Parliamentarian, any two members, by moving and seconding an
immediately after the chair has made such a ruling, can require
him or her to submit the matter to a vote of the assembly. APPEAL If a member doubts the accuracy of the chair's announcement of the
result of a VOICE VOTE (or even a vote taken by hand)... or doubts that a representative number of persons voted
he or she may DEMAND a DIVISION
ASSEMBLY Parliamentary Inquiry Parliamentary Inquiry is a request for the opinion on a matter of parliamentary procedure as it relates to the business at hand-- not involving a ruling. Again, these are not all Incidental Motions. Are there any question on Incidental Motions? Remember: We are all new to this and it will take time to adjust to using this procedure. If you have any questions please contact me at... camo0116147@mylc.lee.edu or text me @ (713) 397-0453 Officer Positions
and Duties TO A THE OF THE OF OF This is new to the majority
of the member of the SGA. However, this is a very important skill set that is used all over the United States. Parliamentary Procedure is quite the necessity, in order to attain an even say and equality among members in such a crucial aspect of our school. He began to create the basics of parliamentary procedure after attending church and other civil organization's meetings. He found that the meetings were full of chaos, unorganized, and unruly; overall lacking structure of any kind. After retiring from the army in 1901, he devoted the last decade of his life to writing on the subject of parliamentary procedure. An Overview on... In fact over 5.5 million copies
have been sold! Again, Thank you
for your patience! NEVER A "THIRD" AMENDABLE DEBATABLE 2/3 VOTE SECOND CLOSE NOMINATIONS PREVIOUS QUESTION MAJORITY There are a few specifics on these motions. What is Amendable? MAIN MOTION POSTPONE INDEFINITELY AMENDMENTS REFER TO A COMMITTEE What requires a 2/3 vote? What is debatable? MAIN MOTION POSTPONE INDEFINITELY AMENDMENT REFER TO A COMMITTEE APPEAL What requires a second? What requires a majority vote? MAIN MOTIONS POSTPONE INDEFINITELY AMENDMENTS REFER TO A COMMITTEE PREVIOUS QUESTION ADJOURN APPEAL MAIN MOTION POSTPONE INDEFINITELY AMENDMENT REFER TO A COMMITTEE ADJOURN APPEAL Officer Positions President Vice President Treasurer Secretary Parliamentarian Public Relations President's Duties Preside over all business meetings. Serve on the President's council. Responsible for the overseeing of any SGA sponsored activity for the campus and / or community. Develop goals for the organization with help of the advisor and other members. Vote only in case of a tie. Vice President's Duties Treasurer's Duties Secretary's Duties Parliamentarian's Duties Public Relation's Duties Preform all duties of the President in the event of the President's absence. Serve of the Planning Committee Maintain the organizations bank account. Receive and deposit all funds. Keep a financial record, which shall be reviewed annually, before the office is relinquished. Present a financial report at each meeting. Place all records in the official record book at the end of the semester. Place all records in the official record book at the end of the semester. Contact members about meetings and club activities. Keep a full record of club functions. Read minutes of meetings, as requirements. Take minutes of the meeting. See to it that the By-Laws are never suspended. Chair the By-Law Committee. Have a final say on questions of parliamentary procedure. Enforce the use of Robert's Rules of Order at all meetings. Serve as Sergeant at Arms at the meetings. Prepare the SGA Scrapbook at the end of the Spring Semester. Maintain a relationship with other organizations and faculty on campus. Assist in Secretary in keeping records. Prepare posters and leaflets to promote the SGA and their activities. this is preferred... 5. Unclassified Motion Unclassified Motions are motions that cannot conveniently be classified as Main, Subsidiary, Incidental, or Privileged Motions. In order to again bring a question before the assembly
for further consideration A member may make the motion to TAKE FROM TABLE THE In order to permit the reconsideration of a vote previously taken on a motion and to again consider the question. One may move to RECONSIDER To cancel action taken by the assembly a member may move to RESCIND In order to permit the assembly to do something that cannot be done without violating its stand rule A member may move to SUSPEND STANDING RULE THE To permit withdrawal of a motion from consideration by the chapter The proposer of the motion (only) may make the motion to LEAVE WITHDRAW MOTION TO A To temporarily delay action on an item of business.
Reason for such a delay may be... (1) to give members time to consider the proposal
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