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KASUKABE OCTOBER 2014 Welcome to Your Exchange!

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Jocelyn O'Connor

on 3 October 2014

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Transcript of KASUKABE OCTOBER 2014 Welcome to Your Exchange!

Welcome to Kasukabe!
Japan Group October 2014

design by Dóri Sirály for Prezi
WELCOME!
Important Contact Details
Local Area Coordinator:
Name:
Telephone:
Email:

YES Canada Partner
Organization:
Name:
Telephone:
Email:
Emergency Contact Details
In case of Emergency: 1st point of contact should be your
local area coordinator

Mike Tompkins

as they will be able to provide you with local support immediately.

The YES Canada emergency line is also available 24/7. Please see your guidebooks for these numbers.
The Exchange
Explained
Arrival
You arrive riding on an emotional high of meeting new friend and seeing new places, but you can be stressed from Jet lag, time change and traveling.
Culture Shock!
They don't do things the right way over here! There is a disconnect when you discover that what you grew up with is not the common standards around the world.
Frustration
You feel frustrated because you don't understand why they don't do things like you do them at home.
Return Jitters
Things won't be the same when you get back home. You will miss your new family and friends.
Resolution

Superficial Accommodation
You try to do things "their way" way but still feel that it isn't the right way.
Genuine Adjustment
You realize that your way is just one way amoung many. Everyone has different ways of doing things.
Reverse Culture Shock
Not Again! Now you have found a 'better' way to do the everyday things , but no one at home understands.
Host Family Life
1. What is expected of my host family while I am under their care?
2.What is expected of me, as a member of my host family while I am on exchange?
3. How will I adjust to my new home?
4. How will I adjust to learning a new language?
You can do some things the old way and some things the new way. Remember that your parents and others around you haven't experienced the things you have in the past couple of months - so don't expect them to change just because you think they should.
Communication:
How to stay connected.
Host School Profile: Kasukabe Kyoei
Enrollment and School Requirements
About Kasukabe
Language Support
Attendance, Participation and School Rules
What to do if you are having difficulty at school or trouble adjusting to the new environment
Class schedule & Extra curriculars
Preparing a presentation for your class
Travel and Transportation
During Exchange

There are rules for traveling in your host country while on exchange.
Day Trips vs Overnight Trips
Who has the Authorization to approve travel plans?
Returning home & Parental Visits
Cultural differences, though small, can lead to misunderstandings and grow into larger problems.
Host family communication; building a support system at home
Self-advocacy and problem solving
Support networks & communication channels
Continued conflict, next steps, and host family changes
School related problems
Confronting Abuse
Misunderstandings, Problems or Conflicts
What does my support network look like while I am on exchange?
Who do I contact if I have ongoing problems or concerns?
Student
Parents
Local
Coordinator
Host
Family
Exchange
Partner
Abroad
Communication Channels
Program Rules and Expectations
Program rules are designed to make sure you have the safest and most beneficial exchange possible.
Review of the 19 YES Canada Program Rules, infractions and implications.
Infractions on the rules 1-8 may result in immediate dismissal.
For infractions on rules 9-19 will follow a disciplinary process.

Breaking the Rules: The Disciplinary Process
Program disciplinary action may be taken should you
;
Break the YES Canada or Partner Organization rules.
Exhibit a consistently poor/negative attitude.
Demonstrate a lack of respect and cooperation.
Behave in a way that raises concern at school or within the host family.
Demonstrate an on going disregard for the rules of the program.

Infractions of some rules may result in immediate dismissal. In other cases where infractions have occurred the following disciplinary process will occur:

1. The Warning Letter
2. Probation Period
3. Dismissal

Local Currency & Sending Funds
Pocket Money & School Expenses
PLEASE NOTE THAT
JAPAN
OPERATES ON THE
YEN
.

CASH:
You should
arrive with at least 40,000 - 50,000 YEN

(in cash),
in order to cover the cost of any incidental fees (school uniform, transportation, additional entertainment).
ATM
: Depending on where you are placed, access to an ATM may not be simple.

Monthly Allowances:
we recommend that you have available about
20,000 - 30,000 YEN

per month for personal expenses.
Currency Exchange:
Contact your bank/ currency exchange at least two weeks prior to departure.
You are not allowed to borrow money while on exchange.

How Should I Receive Money?
CASH is best. Access to ATM's may not be that simple.
Packing List
Documentation:
• Passport & Visa documents (where applicable)
• Travel Documents (airplane tickets)
• Currency
• Travel Insurance (provided by YES Canada)
• Credit Card/Debit Card on PLUS or CIRRUS Network
• Photocopy of your passport, travel documents and travel insurance
• Orientation Handbook

Clothing/Toiletries & Other

Welcome Gift/ Photo album
It is also recommended that you take a welcome gift for your host family. This can be a small token that represents Canada and/or your town or city.
Many students take maple syrup or a coffee table book with photos of Canada/your local area.
Also consider bringing a small photo album of your family so that you can share this with your host family.
All YES Canada Students will be met at their arrival airport by their local representative, MIKE TOMPKINS with a sign clearly displaying the student’s name.

On your return to Canada, Mike Tompkins and Ms. Akamatsu will assist with student departure from Tokyo Narita along with their host families.

Approximately 1 week before departure, we will send you comprehensive Departure Details in an email.
Arrival and Departure Information
SAYONORA!

YES Canada wishes you all the best on your exciting student exchange trip to
JAPAN
and we hope you have a truly rewarding experience.
In preparation for your exchange, we are going to review some key points from your Orientation Package.
Contact Details and Emergency Procedures
Exchange Experience Explained
Host Family Expectations
Daily Life & Language
Communication
School Details
Transportation & Travel
Support Systems & Problem Solving
Program Rules & Expectations
Pre-departure & Packing
Cell phones & home phones
Internet & Email use
Skype / Face time/Videochat
Regulating your online time and asking permission.
Now for some photos from Kasukabe 2013.....
The Yes Canada Program
& Your Support Network
Building Relationships
Illness and Insurance
1. What happens if I get sick while on exchange?

2. How does insurance coverage work?
Day-to-Day Life
-Engaging in host family activities
- Participating in school clubs &sports
-No school activities you like? Create them!
-Striking conversations with peers &making friends at school

- Learning a new language is not easy
- Do you best, remember your host family is there to help you!
YES Canada is there for you while you are on exchange. There is a support network in place for you which consist of:
1) Your Family
2) Your Local Coordinator
3) YES Canada Partners
4) YES Canada Admissions Coordinator
5) Your Host Family
6) Your Host School
7) Most importantly, YOU!

KASUKABE UNIFORM ITEMS
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