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Session 4 Unit 17 - Project Management
Transcript of Session 4 Unit 17 - Project Management
Objectives: By end of this session, we will be able to explain the resources required for project.
Advantages & Disadvantages of using a project management methodology
Lets do P2 now
Please explain the resources
available to support the project manager
Finance and Project Management Tools
Charts and Critical Path Method
Gantt Charts, PERT Charts and Critical Path Method
Very few business projects could exist without information. Some of the information that your project needs may already exist in other systems. In this case, your project will need to build feeds from these systems. Often your project will need to capture new information or add to or update existing information. Your project will need to include the functions to do this. Finally, your project may need to supply information to other existing systems.
In your project, there are a number of different skills that contribute towards success. In a small project, one person may possess all these skills. In a larger business project, each of these skills is likely to come from a different specialist. These specialists are likely to include:
Equipment or facilities
Most projects need equipment or facilities, such as furniture, machinery, hardware and software. Sometimes the equipment is already in place. If it isn’t, you must decide on the equipment needs of your project. You must order it and install it early enough in the plan so as not to delay the project. If the equipment is specialised, your plan must allow for designing and building it.
Project Management Tools
A Gantt chart is a visual representation of a project schedule. A type of bar chart, a Gantt charts show the start and finish dates of the different required elements of a project. Henry Laurence Gantt, an American mechanical engineer, is recognized for developing the Gantt chart.
A PERT chart is a graphic representation of a project’s schedule, showing the sequence of tasks, which tasks can be performed simultaneously, and the critical path of tasks that must be completed on time in order for the project to meet its completion deadline. The chart can be constructed with a variety of attributes, such as earliest and latest start dates for each task, earliest and latest finish dates for each task, and slack time between tasks. A PERT chart can document an entire project or a key phase of a project. The chart allows a team to avoid unrealistic timetables and schedule expectations, to help identify and shorten tasks that are bottlenecks, and to focus attention on most critical tasks.
Critical Path Method
Critical path methods identify the minimum time needed to complete a project. They show which tasks or activities are on the critical path. This lets you, as project manager, prioritise these tasks to give the
project the best chance of being ﬁnished on time
The UK government’s Central Computer and Telecommunications Agency (CCTA) released PRINCE2 in 1996 as a generic project management method. PRINCE stands for PRojects IN Controlled Environments. It was designed as a UK government standard. It is process-driven and divides up into the following eight processes:
1 starting up a project
3 initiating a project
4 directing a project
5 controlling a stage
6 managing product delivery
7 managing stage boundaries
8 closing a project.
Six Sigma provides a structured data-driven methodology using tools and techniques that measure performance both before and after projects. Management can measure the baseline performance of their processes to ﬁ nd the root causes of variations, then improve their processes to meet desired performance levels.
It has a solid control phase (DMAIC: Deﬁ ne-Measure Analyse-Improve-Control) that makes speciﬁc measurements, identiﬁes speciﬁc problems and provides speciﬁ c solutions that can be measured. Six Sigma encourages strategic and systematic application of its tools on targeted and important projects to bring about signiﬁcant and lasting change to the whole organisation.
What about company specific methodology of project management?
Can you think about the possible advantages and disadvantages of this type of methodology?
Based on Jim Harvey's speech structures
In a business project, however, all the resources have a cost. Management expect the project manager to keep the total cost within the overall budget. You have to pay to buy or capture the information your project needs. The people on your project will have to be paid. You may have to buy new hardware and software or other equipment. Even if these exist already, your project is likely to have to pay its share for using them.
Project management software helps you to manage the administration, planning and scheduling of your project. You can often use the software charting facilities included in this software to produce graphical versions of your plans. Project management software has the following features:
• create a task
• store information about a task – eg who will do it, how long it will take, how it is to be done, how it depends on other tasks
• update task information as your project changes
• generate plans based on the tasks
• create charts and reports to help you manage the project and to present information to the stakeholders.