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Presentation Skills

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by

Ji Woo Song

on 3 February 2012

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Transcript of Presentation Skills

TOP
10
PRESENTATION TIPS
Attention!
1.
GRAB YOUR AUDIENCE'S
People can tell if you are excited about your presentation
from the moment you open your mouth.
Prepare an interesting or funny story that you are looking forward to telling at the beginning.
Stride up to the podium with a smile on your face.
Use the graphics as a backdrop,
2.
not the main event.
The center of gravity of the presentation should be you.
The slides and graphs should help emphasize what you
are already saying, not the other way around.
Pretend that in your next presentation, your LCD projector breaks right before it’s time for your speech.
Would you still be able to carry it?
3.
DON'T GO TOO
TEXT HEAVY
ON YOUR
PRESENTATION
Just put the key ideas in your slides with a graphic.
If there is too much text,
it can’t be seen far away.
and for the people who can see it,
they will read it all themselves
instead of listening to you.
4
Don’t use the same-ol, same-ol templates in Microsoft PowerPoint that everyone else uses.
=
STALE
SNACKS
It’s like serving guests
.... in your home
Don’t keep looking
over your shoulder
to see where you’re at
in the presentation.
That’s very distracting to the audience and that’s
putting the LCD screen in the driver’s seat.
Use printed out notes in front of you
to help you find your place,
or a smaller screen that faces toward you.
5.
Don't put too many bells & whistles in your presentation
When text flies onto the screen, spins and explodes, your audience may be hypnotized by your special effects but will forget everything you are saying
6.
Keep it subdued
7
Don't give people your full notes ahead of time
.
they will read whatever is in their hands and become impatient that you are going too slow to get to the next point.
Give them information...
Piece
by
Piece
If you do...
If you do use notes, just give them the rough outline. Some people use
notes for the audience, which is also effective.
(fill in the blank)
Open it up for discussion
8.
10%
remember what they hear
70%
remember what they discuss
if your material lends itself to small group discussion, break them up in groups and have them discuss it.
Surveys reveal that...
it will increase your effectiveness
60%
"A little funny goes a long way during a long meeting."
Review your material at the conclusion.
10.
You may have heard this outline:
"Tell them what you’re going to tell them,
tell them, and then
tell them what you told them."
That’s actually an effective way for people to really go home with a “take-away” from your presentation.
Q&A
is the portion they may remember more than any other.
Review the major points
on the last slide
and ask for questions.
We hope your next presentation
is a smashing success!
PRESENTATION
Promotion
like a
do
Rehearse!
Enthusiasm~
with
have a
Showmanship!
be a
like a
tell the
use an
need a
give an
Entertainer
News Anchor
Story
Audience's
Language~
Time Management!
Impact!
Do
like a professional
What things do you want
to tell someone
in your introduction?
- Name.
- Your age.
- What are your expections of the course.
- Things you like.
- What you do (your role).
- Your experience thus far in preparing for and delivering presentation.
- Where do you live and Who do you live with.
My name is ....
I'm ....
Song, Ji-Woo
37 year's old.
dongtan-city with my wife.
I live in ...
I have a ....
BMW ^^ but he will leave ...
My favorite things ...
One thing I hate to do is ...
get a new car ^^
Riding a old car ...
This program will focus on ...
Defining the Objectives
Prepare for Success
Develop the Content
Analyzing the Audience
"Present with Confidence"
We will have two feedback sessions.
From
you and
To you
Positive and....
... small
Ready~ Action!
on
Impanct
Audience
an
Body Language
Facial Expressions
Eye Contact
Posture / Stance
Hand and Body Movement
Stand straight but relaxed
Keep feet pointed at the audience with weight evenly distributed
Don't place weight on one hip then shift back and forth
Keep shoulders oriented toward the audience
Keep them natural and uninhibited by anxiety
Use appropriate expressions to emphasize key points, such as surprise or confusion
Look into the eyes of the audience, even if all you can see is the front row
Avoid looking at a particular spot on the back wall, floor, ceiling, screen, etc.
Hold eye contact 1~3 seconds
Pace eye contact with your next thought
Don't focus on one person too long
Don't just look at the audience, see the audience
If the group is too large to have eye contact with everyone, make eye contact with individuals in different parts of the room. People sitting near them will think you're looking at them.
Feet aren't roots, don't stand in one place
When using a lectern don't hide behind it or hang onto it
Walk around the lectern, stand beside it or front of it
Eliminate barriers between you and the audience by moving closer to the audience
4~8 feet of the closet person in the audience is a comfortable distance
Move with a purpose and Use gestures for emphasis as you would when in an animated conversation with a friend
Speed
Rhythm
Clarity
Breathing
Volume
Slow down and use pause, 110 words per minute is ideal
Speak with rhythm and accents
Make sure the back row can hear you. Use a microphone if needed
Gives the audience time to process information, gives you time to breathe
Please be sure to pronounce endings and use positive words
Prepare the Empty Slide for Discussion
Voice Control
Displaying Confidence
Energy
Enthusiasm
Positive Voice Tone
Controlling Nerves
First of all, do your homework.
Try writing out the speach in its entirety beforehand
Visualize yourself being successful
For the truly terrified, don't visualize
Begin by breathing
Rehearse!
Before the presentation, focus on the audience
Redefine your fear as excitement
Provide yourself with sufficient support
Make eye contact
Handling Objection
Audience Management
How to Answer Questions
Be prepared
Listen calmy and do not interrupt
Restate or clarify the
true concern
Bring closure to the objection
Stay calm and controlled
Let the audience know when you prefer to take their questions (at the end or during the presentation)
listen to the FULL question
Repeat the question or restate the question in your answer
Don't know the answer? Be honest
Involve the whole audience in your answer
Eye contact with the questioner, then entire audience and back to questioner
Keep answers short and to the point
50 minutes
10 minutes
Designing Effective Presentation
Big
Make it
Designing Effective Presentation
Designing Effective Presentation
Designing Effective Presentation
Designing Effective Presentation
Designing Effective Presentation
Designing Effective Presentation
Too Small
How to estimate ?
2 meters
Keep it text
Simple
Too
T
o
o

m
a
n
y

c
o
l
o
u
r
s
many
fonts
The 6 x 7 rule
- No more than 6 lines per slide
- No more than 7 words per line
and
styles
Instructional Technology :
A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating and managing solutions to those problems in situations in which learnings is purposive and controlled.
(HMRS 5th ed.)
Too detailed!
Instructional Technology :
A process
involving people, procedures & tools
for solutions
to problems in learning
(HMRS 5th ed.)
Much Simpler!
Too detailed!
Much Simpler!
Too detailed!
Much Simpler!
Message is important!
Increasing
Market share
Progressing
4th ranked
Synergy Effect
Consist 5 items
Art work may distract your audience.
Artistry does not substitute for content.

Sound effects may distract too.
Use sound only
when necessary.

Transition & Animation
"Appear"
and
"Disappear"
are better

Make it
Clear
Capitalisation!
ALL CAPITAL LETTERS ARE DIFFICULT TO READ.
Upper and lower case letters are easier.
Numbers!
Use numbers for lists with sequence.

For example ;
How to put an elephant into a fridge?
1. Open the door of the fridge
2. Put the elephant in
3. Close the door
Bullets!
Use to show a list
Too much animation may distract
Priority
Sequence
Hierarchy, ....
without
Colours!
Use contrasting colours.
Light on dark vs dark on light.
Use complementary colours
How to put an elephant into a fridge?
1. Open the door of the fridge
2. Put the elephant in
3. Close the door
High Contrast!
Low Contrast!
Size
implies
importance!

The raw materials cost is rapidly increasing.
The raw materials cost is rapidly increasing.
Focal Points
direct
attention!

Progressive & Focused effects are more attract.
This tick draws attention
These differences distract!
The raw materials cost is rapidly
increasing
.

This implies importance
The
raw

materials

cost
is rapidly
increasing
.

Confusing differences!
The raw materials cost is rapidly
increasing
.

This surprise attracts
The
raw

materials

cost
is rapidly
increasing
.

These distract!
LCD/Overhead Tips and Techniques
Is the distance right - can they see my visuals from the back row?
Does the bulb work?
Don't block the screen.
Don't cross or stand in front of the light beam.
Turn screensaver off.
Pre-checking for Presentation
Communication in Colour!
Orange
Yellow
Blue
Green
Red
Pink
Purple
Neutral
Black and White
Choosing the right colours for your PowerPoint presentation can be a fundamental factor in its success
It’s important that the chosen colours for graphs and tables, fonts and headings, logos and pictures.
Do not clash with each other and are consistent throughout.
Give a professional edge to your slides.

So where can you find inspiration?
Well here is a great web sites and resources that we have found useful in choosing great colour schemes.
www.colourlover.com
... is a great site for lovers of colour everywhere with some great articles and thought provoking insight into colour and its usage.
"Real Life Presentation Preparation"
in 5 minutes....
- Write down a personal objective (For 40 minutes).
- Share your personal objective with another participant (20 minutes).
- Videotaped & Self feedback
- Behavioral-based feedback from the audience(s).
- Coaching partner discussion.
Job down anticipated questions and answers.
Speed
Rhythm
Clarity
Breathing
Volume
Rehearse! x 100 times
End
Q&A...

At the end...
?
Backgroud is White!
Too big
Too small
Full transcript