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Unit 3 - Information Systems - P3

This my presentation for the P3 task, the task was to "Explain the issues related to the use of information in organisations"
by

Callum Parr

on 21 October 2015

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Transcript of Unit 3 - Information Systems - P3

Legal Issues
Ethical Issues
Operational Issues
Legal Issues
Ethical Issues
Operational Issues
Data Protection Act 1998
BCC will have to comply with this act by making sure that any information kept about customers is not misused. Below are 8 rules within the act which specify how the information should be treated.
Code of Practice
Organisations usually have a code of conduct which usually outlines the use of the internet and email. an example of this is not sending any hate or spam while using their email account. Some personal emails may be allowed but not always. The internet may also be restricted to certain sites which aren't relevant to the work. Usually gambling and other inappropriate websites are banned. The information which is posted on social media and email may also come under the code of practice because it affects the business.

Whistleblowing
Whistle blowing is where an employee leaks information which they think is unethical and affects other people such as the public then they are protected by the law, for example if there employer is committing an offense such as fraud or environmental factors then the employee can report this. Whistle blowing is an ethical issue because people have different views on what is right and wrong.

Information Ownership
There is an ethical issue about the information because of who owns it, the information is about the individual, however the organisation stores the information. The information should be owned by the department which had produced it in the first place. This is because they will be responsible to make sure the data is up to date and relevant. Other departments may get this wrong.
Security of information
Some organisations make policies so that certain information can only be seen by the higher employees who have access to them. This is to keep any information which is sensitive to the company private.

Business Continuance Plan (Inc backup procedures)
Every organisation needs to have a continuance plan in case there main systems fail so that they can still function but with a more limited service compared to usual. In a retail store some may have extra tills which are on but not used and extra servers for the tills. This is in case of failure on other tills or other servers. Also Backing up information is very important because some companies rely heavily on their data. It is recommended to do this often on something external from the system to minimize the risk of loosing any data.



How would BCC comply?
How would BCC comply?

By Callum Parr

Legal Issues
Ethical Issues
Operational Issues
How would BCC comply?
Issues with use of information in Organisations
• fairly and lawfully processed
• processed for limited purposes
• adequate, relevant and not excessive
• accurate and up to date
• not kept for longer than is necessary
• processed in line with your rights
• secure
• not transferred to other countries without adequate protection.
Legal Issues
Freedom of Information Act 2000
If an individual requests any information related to them, then BCC will legally have 20 days to provide the individual with the information.
Legal Issues
How would BCC comply?
• fairly and lawfully processed
• processed for limited purposes
• adequate, relevant and not excessive
• accurate and up to date
• not kept for longer than is necessary
• processed in line with your rights
• secure
• not transferred to other countries without adequate protection.
Contents

Data Protection act 1998
Data protection is a massive issue, this is because any data which a company has about an individual should be declared to the person who it is about. There are many other points which this act covers such as the information is not kept for any longer than it is needed, the information is relevant, accurate and up to date, secure and not transferred to any other countries without protection to safeguard it.

Freedom of Information act 2000
If any public authority e.g NHS, Schools, Local Government has information on an individual then the individual has the right to request this information and the organisation or public authority who stores the information has 20 days to give it to the requester.

Computer Misuse act 1990
This act was made so that anyone who misused a computer usually by hacking or installing any viruses/malware on the computers, modifying or destroying any data which isn't the users own information and using another persons login details.






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