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2018 GA Milestones Refresher Presentation

Training procedures for administering the CRCT

Andrea King

on 9 April 2018

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Transcript of 2018 GA Milestones Refresher Presentation

The Road to a Successful GA Milestones Administration
We will cover the following:
Administering the Assessment
General testing guidelines and Requirements
Teachers are expected to monitor students by circulating and checking to prevent any form of cheating, etc….
Teachers should not use :
cell phones
send email
grade papers
accepts or make phone calls, etc…;
Please actively monitor students as they complete the assessment by routinely walking by students' desks to ensure that they are following directions, are in the appropriate section of the test and are answering in the appropriate section of the test.

Maintain an Examiner's Incident Log that notes any unusual occurrence during the test that could cause an inflated or deflated score.
Any incident worth noting should be recorded by the teacher in the Examiner's Incident Log.
Examples of when to use the form:
A student is inactive for an unusual amount of time
A student is seen making an excessive number of clicks
A student gets sick and goes to the restroom during the test
A student falls asleep or skips large sections of the test
Irregularities (IR)
Events and circumstances, or departures from standardized testing procedures are irregularities. They may have an impact on student performance that is not possible to define. They are reported and student scores are flagged simply to say, “There is something different about the conditions under which this score was obtained. Use caution in interpreting the score.”
Questions and or Comments

When in doubt, give me a shout!
2018 GA Milestones
Kittredge Magnet School
April 9, 2018
8:00 A.M.
Monday, April 16, 2018 Make-ups ELA
Monday, April 23, 2018 Make-ups Math, Science, Social Studies
Wednesday, April 25, 2018 Materials Check-in to Warehouse

***Make-ups may be held on some afternoons of testing days****
Make-Up Dates
April 10, 2018
Section 1.......70-90 minutes
Tuesday, April 17, 2018
Section 1......60-85 minutes
Section 2......60-85 minutes
Important 2018 GA Milestones Dates
Thursday, April 19, 2018
Section 1.....45-70 minutes
Section 2.....45-70 minutes
Social Studies
Friday, April 20, 2018
Section 1....45-70 minutes
Section 2....45-70 minutes
Basic Reminders:
Content Areas - ELA, Math, Science and Social Studies
Grades being tested:
Spring Main Administration: Grades 3 – 8
Summer Retest Administration: Grades 5 & 8 - Reading and Math

2018 GA Milestones Tested Subjects
There should be no weekend activities or entry between April 9 and April 29 unless the Area Assistant Superintendent and the office of Assessment and Accountability have been notified.
All DeKalb County Schools will rotate Test Examiners for the 2018 GA Milestones Administration. No teacher should administer any section of the CRCT to his/her own students.
Best Practices for state mandated Assessments...
Preparing for the Test
All materials that may prompt student response should have been removed before leaving for Spring Break
All student desks/tables should be arranged in positions to promote individual work. Each student should have a defined space for testing.
All Chrome books, laptops, and desktops should be equipped with the DRC icon (program)
All standardized tests must begin within thirty minutes of the school’s official start time. We will begin each day at 8:10.
Each Test Examiner should review the EOG Examiner's Manual before 8:10 am April, 10, 2018.

Best Practices for State mandated Assessments...
During testing
Have students sign a student roster as well as each Test Ticket daily
Students take one content area per day.
Please follow the administration schedule for the appropriate test and test section to be completed each day.
All sections from a single content area must be administered the same day.
Teachers should record the start and stop time of each test section...
Circulate about the room while the students are testing to actively monitor the testing environment.
Answer questions regarding testing procedures and directions but NOT content
Follow the schedule given which allows for quick breaks for stretching between tests.
As a general rule, a student who leaves the room during Section 1 may not complete Section 1. They may resume testing in Section 2 once it starts.
An exception relative to a restroom emergency is explained in restroom break guidance document.

Any incident worth noting should be recorded by the Test Examiner in the Examiner’s Incident Log. The Examiner’s Incident Logs should then be collected by the Test Coordinator and remain on file for five years. If the incident rises to the appropriate level, it should be reported as an irregularity
GA Milestones Examiner’s Incident Log
Do not remove or stop any student from taking the test. Get a hall monitor...
Best Practices for State Mandated Assessments
Testing Guidlines and Requirements
Events and circumstances that depart from standardized testing procedures are

Irregularities that significantly affect
student performances or compromise the
integrity of the testing may result in
invalidation of student scores.
Irregularities (IR) / Invalidations (IV)
Examples of Irregularities in Security Procedures:
Examinee was given access to test questions or prompts prior to testing
Test Examiner or other personnel copied or reproduced and distributed secure test materials
Test Examiner or other personnel provided answers to the examinee

Examples of Irregularities during Testing Administration:
Test Examiner or other personnel failed to follow administration directions for the test. Test Examiners must follow the EXACT script provided in the EOG Online Examiner's Manual. Directions may be repeated but NOT paraphrased.
Read aloud word for word the material that is printed in the bold type and preceded by the word "Say". The material in italicized type is information for you and should NOT be read to the students.
Examinee’s test tickets are lost or given to a student other than the one whose name is printed on the ticket
Test Examiner fails to provide an examinee with a documented accommodation or provides examinee with an accommodation that is not documented
All personnel in the local system must follow protocol as they become aware of testing irregularities.

-Examiner must notify Principal and School Test Coordinator of incident
-School Test Coordinator must notify System Test Coordinator
-Request detailed written statements from all parties involved if necessary
-Follow up on details (“connect the dots”)
-Follow district procedures regarding alleged misconduct
Steps for Reporting an Irregularity
Irregularities MUST be handled and reported

More examples of irregularities (or IV / PIV):
Student given wrong test ticket;
Student given wrong accommodations or provided with accommodations and shouldn't have;
students given test ticket for the wrong section;
testing procedures not being followed;
breach of test security
Reporting Irregularities and Invalidations
Test Examiners, Proctors, and Monitors are NOT to read a student test. The only exception would be an "oral reading" accommodation.

Test Examiners, proctors, and Monitors are NOT to discuss questions or answers with students

If students raise questions about the test items simply explain" I'm not allowed to discuss the test questions and answers with you"

Document verbalized student concerns about a test question/answer choices and submit to Ms. King who will relay the information to the Office of Assessment and Accountability

Give examinees access to test questions prior to testing;

Copy, reproduce, or use in any manner inconsistent with test security regulations all or any portion of secure test booklets;

Coach examinees during testing, or alter or interfere with examinees’ responses in any way;

Makes answers available to examinees;

Fail to follow security regulations for distribution and return of secure test materials as directed, or fail to account for all secure test materials before, during, and after testing;

Use the secure test materials for any purpose other than examination; or

Participate in, direct, aid, counsel, assist, encourage, or fail to report any of these prohibited acts.
Breaches of Professional Ethics
Daily Task Schedule

Hall Monitors check-in to assigned grade level to offer teachers an opportunity to pick up tests in the Media Center


Pick up testing materials in the Cafeteria. Count test tickets, Examiner's manual, andscratch paper
Complete/leave materials Verification form in media Center
Complete the Student Sign-In Sheet
Ensure students sign Test Tickets
Ensure that ALL students take a restroom and water break
Ensure that each student has a defined space for testing
Double check room for any uncovered instructional materials
Ask students to clear desks and floor, as well as place any reading books in desks
Sharpen any additional pencils, if needed
Post "Testing: Do Not Disturb" sign on the door
Post "No Electronic Devices" sign on the whiteboard or some other prominent area of the room
Finish up any tasks from the list above
Listen for morning announcements
Check for any absences
Help Students to get quiet and prepare to take their tests

Await "Begin testing " announcement
Follow the 2018 GA Milestones Test Administration Schedule
During the last section, complete your "Daily Absences" form and place it in your folder

Upon completion of test:
Collect and count Test tickets and place in folder
Collect and count Scratch paper and place in your Testing Folder
Place "Student Daily Absence Sheet, Student Sign-In sheet, GA Milestones Examiner's Incident Log, Test Examiner's Manual, and any other forms back in your Testing Folder
Collect pencils, bundle, places elastic band back around to bundle (if checked out)
Remove "Testing; Do Not Disturb" sign from outside of the door and replace in folder
Remove "No Electronic Devices " sign from board and replace in folder
Return to Ms. King's office to check in testing Materials.
Follow 2018 GA Milestones Electives schedule ( ** subject to change**)
Materials verification form must be completed each day. Test Examiner should count and sign-out materials. Test Coordinator (or assistant) should count and sign-in materials!
4th/5th Grade Testing Dates
6th Grade Testing Dates
ELA Section 1
Wednesday, April 11, 18
ELA Section 1
Section 1.......70-90 minutes
Thursday, April 12, 2018
ELA Section 2 & 3
English Language Arts
Section 2......60-75 minutes
Section 3.......60-75 minutes
Friday, April 13, 2018
ELA Section 2 & 3
Section 2........60-75 minutes
Section 3........60-75 minutes
Wednesday, April 18, 2018
Section 1.......60-85 minutes
Section 2.......60-85 minutes
5th Grade Only
The Georgia Milestones Assessment System
The purpose of the Georgia Milestones Student Assessment Program is to:
Measure student achievement of the state-adopted content standards and inform efforts to improve teaching and learning
Identify students failing to achieve mastery of content
Provide educators with feedback about instructional practice
Assist school districts in identifying strengths and weaknesses in order to establish priorities in planning educational programs.
Before Testing
Complete Restroom/ Water Breaks before 8:00 am each day
You may begin picking up testing materials from the cafeteria at 7:20 am each day
Quickly take care of attendance then report to your testing area (as Hall monitors are able to relieve you)
Place the testing sign on your classroom door and the No Electronics Sign on the whiteboard or another prominent area in the room
Make sure student have sharpened pencils, a test ticket that matches the test session with their name on it and one Chromebook or laptop

Pause Functionality
During the test administration, if a student needs to leave the computer for a short break (e.g., restroom etc...) the student should click on the PAUSE button in INSIGHT. A countdown , beginning with 20 minutes, appears on the screen notifying the student of the time left before the system automatically exits the test.
If the test is not resumed within 20 minutes, the student has to log back in to finish the test. If it is still the same day that the student originally logged onto the test, the student will log in again using the Test Ticket information to regain access tot he test.
When a student logs back in after a test has timed out , all answer choices, sticky notes, or flags will be saved.

After 20 minutes of inactivity, the DRC Online Assessment software will automatically exit the test. The student will have to log back in to finish the test.
Chromebook Distribution
4th Grade
Science Brochstein Steele (10 Dr. B + 10 Collins)
ELA Cooper Dillard(10 Cooper+ 10 Reck)
Math Collins Floyd (6th Math)
Social Studies Reck Davis (6th Soc. Studies)
Below are a few directions for Tuesday's GA Milestones Assessment :

Allow the Chromebooks to load the homepage and direct students NOT to sign in
Search in the bottom left-hand corner for the "Apps" icon
Click on the DRC INSIGHT Online Assessments link to open GA Milestones page.

In the event the page is not already set up follow these instructions...
- click on Assign Device to ORG Unit

-Enter the TSM code in the empty box
Click on ADD, then click on Register

-You will come to a Welcome to the Online Assessments page, click on Georgia

Look for End-Of-Grade Test (EOG), click the Test Sign In link below it.
Students should enter the Username and Password information found on their test ticket to
Students should follow the verbal directions for completing the EOG 2018 GA Milestones Assessment.

Grade Level
10 Grade Level Chromebooks
plus 6th grade
Science Davis Anchors (6th Science)
ELA Nunn Piercy (6th ELA)
Math Mosley Steele (10 Davis + 10 Mosley)
Social Studies Ross Sims (10 Ross + 10 Nunn)
5th Grade
Grade Level
10 Grade Level Chromebooks
plus 6th Grade
6th Grade
Science Linsley Doss (Davis)
ELA Lange Geitgey (Nunn)
Math Kennedy Nguyen (Mosley)
Social Studies Dunlap Williamson (Ross)
Grade Level
4th/5th Grade
***Please note those teachers receiving Chromebooks from another grade level will receive from the subject in parentheses ****
Troubleshooting Tips
Full transcript