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how to cope with a BIG workload

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debbie phillips

on 12 November 2012

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Transcript of how to cope with a BIG workload

Prioritise Handle Distractions managing a workload Be honest No matter who you’re speaking to, a client, your team mates or your boss, people respect honesty, and you just have to be upfront sometimes in saying “this isn’t do-able” or “I need a spare pair of hands with this.” Don't be afraid to say 'NO' (just do it nicely) make a list of all of your tasks use CVP to work out what tasks are tied to platinum projects rate them 1 - 5 based on importance to you don't be afraid to block time out in your diary to complete them what do you find most distracting? Delegate can an external
supplier help? can your client help? can your team mates help? keep perspective things might look terrible from down here measure progress set yourself realistic targets manage your own expectations but they're not actually too bad telephones team mates noise emails Work at an alternative location Divert your phone Only check your email at a regular duration how does it make you feel? how does it make you act? recognise your achievements reward yourself with a tea-break be vocal about what you've done tick some things off your list Rest eat well get some fresh air take a screen break you are not a silo. you are not a farmer. you are a communicator right brain
left brain
balance Ask for help.
Ask for advice.
Ask for sense checks.
Ask for proof reads.
Ask for opinions. Use the people you work with if you're doing something very left brained then do something creative to balance it out if you're right brained then do something analytical to achieve a balance Don’t worry about it, unless you’re a brain surgeon or a paramedic, leaving that urgent thing until tomorrow morning will not hurt anyone, in the grand scheme of things. (My mantra here: It’s only fishing tackle, nobody will die) Work in 25 minute bursts with 5 minute breaks do some exercise and finally... PLAY HARD important
urgent usually assoicated with you achieving goals usually assoicated with you
achieving goals rate how urgent each task is and plot on the grid Work on things at the time you do them best – does your brain work better in the morning or the afternoon? avoid being a constant ‘checker-upper’
- leave people to get on with their tasks report and share anything you've learnt acknowledge your successes do the difficult things first
complete one task before moving to the next
concentrate on a limited number of tasks
build in thinking time
be conscious of your own time - no-one wants to rush into a meeting
don’t spend ages on calls - instead– be selective and be upfront about your time constraints

act assertively
limit phone time
stand-up – this stops people from sitting down and getting too comfortable
don’t stop what you’re doing – continue to look busy
if people talk a lot then call them at lunch/end of day – they’re less likely to stay on the line i am like a swan. i may look serene and calm but underneath it all, i am going at full speed. people find it reassuring if you don't flap. Ask people who interupt you to give you 10 minutes or pop time in your diary a good work life balance is really important leave on time Ways of working Dealing with people (especially time stealers) arrange things in the evening so you have a cast iron excuse to go use your journey time to switch-off try to always take a lunch break urgency importance important goals critical activities distractions interuptions BIG your someone else's
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