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MERTLANKA HOLDINGS (PVT) LTD

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on 9 May 2015

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Transcript of MERTLANKA HOLDINGS (PVT) LTD

END OF THE PROCESS
PURCHASE ORDER RECIPT
Via E-Mail/Fax

PURCHASE ORDER CONTENT CHECK
Check whether Distributor's signature with the seal is placed
Ensure that SE/RSM has signed in the PO
Ensure that NIC No of the person who will take the delivery is written in the PO.
HEAD OF OPERATION'S APPROVAL FOR THE PURCHASE ORDER
CREDIT VIABILITY CONFIRMATION-Finance Department
Approve the Purchase Order in terms of credit viability
Issue a distributor's credit statement with approval of Finance Manager
PURCHASE ORDER INVOICING
Invoice the Purchase Order
Invoice the Free Issues- 10% of the PO quantity
INVOICE AUTHORIZATION
Head of Operation
Finance Manager
Managing Director
MERTLANKA HOLDINGS (PVT) LTD
PURCHASE ORDER PLACEMENT PROCESS
Cancel the
Purchase
order

CONTENT MISSING
PO quantity
FOC
COMMUNICATE THE AUTHORIZED INVOICE TO THE DISTRIBUTOR
Fax / Email the authorized invoice copy to the distributor
Communicate the loading plan confirmed by the Stores Manager
Confirm the receipt of invoice copy to the distributor

ARRIVAL OF DISTRIBUTOR'S LORRY TO THE STORES
PAYMENT PROCESS
On the loading day SE/RSM has to bring the cheque for the invoice
Cheque will be handed over to Finance Dept by SE/RSM
Finance Dept will issue a recipt approved by Finance Manager
HANDING OVER THE RECIPT OBTAINED FROM THE FINANCE DEPARTMENT TO THE STORES MANAGER
LOADING OF THE GOODS
CONFIRMATION OF THE LOADED
GOODS
Goods Loaded-Stores Mgr's Signature
Goods Reciept - SE/RSM's Signature
Security Checking-Security officer's Signature
GOOD DISPATCH
Original Copy of the invoice & DO-Distributor's reference
Green Copy of the invoice& DO - Stores to confirm the good dispatch
Pink Copy of the invoice& DO - Distributor to confirm the Delivery to the distribution point
CONFIRM THE GOODS RECEIPT TO THE DISTRIBUTION POINT
Obtain the Pink Copy of the Invoice & DO.
Ensure the signature & the seal of the distributor is placed confirming the receipt of the goods to the distribution point.
EXCEED THE CREDIT LIMIT
Within the Credit Limit
CHEQUE FOR THE INVOICE HAS NOT BROUGHT/ CHEQUE WAS NOT APPROVED BY THE FINANCE MANAGER
CHEQUE APPROVED BY FINANCE AND RECEIPT HAS BEEN ISSUED
CONTENTS ARE ACCORDING TO THE REQUIREMENT
Full transcript