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Asset Feasibility Process

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by

Andres Toro

on 8 May 2014

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Transcript of Asset Feasibility Process

Stock Condition Survey
Walkabout
Village Manager & Repair Manager
Desktop Survey
Past schemes
Asset summary
Housing & resident issues
Other works planned
(clashes & synergies)
Independent Condition Survey
via request for quote
PROCUREMENT
Pre-Survey Resident Drop in
*Resident relation officer
commences councillor consultation
Consider
Sustainability
Options
Scheme
Scope
Panel
Essential
Works
Other
Works
Recommended

Works
Not
Recommended
Costs &
Lessee
Implications
Work
Phasing &
Resourcing
Scoping
Repair Trend Analysis
Approvals & Handover
Programming
GATE 1
REPORT
DRAFT
GATE 1
REPORT
Approved
Peer Group
&
WCC Gate
Review
(Where applicable)
Asset Strategy
Handover
Brief
Gate 1 & NOI
SSP Presentation & Minutes
Condition & Desktop Surveys
Stock
Condition
Survey
5 Year
Programme
Scheme & Estimated submitted for approval
Condition survey conducted
Start work on specific year
18 months
in advance
NOI
Elements
Consider
M&E
Include M&E in full process
from 2015/16
Currently full process only for building schemes
Scheme & Estimate Approved
Post-survey Resident meeting
*Resident relations support
Benefits?
ASSET STRATEGY
BETTER HOMES
DELIVERY
RESIDENT RELATIONS
ASSET FEASIBILITY PROCESS
2015/16 include resident relations officer
Sustainability
feasibility
assessments
& Fire Risk
Assessments
In conjunction with asset
feasibility process
Procurement
2015/16
Performance Specifications
In Contract
Pre-Contract
Specification
PQQ
Assess
Tenders
NOE
Appoint contractor
and introduce to residents
Erect Scaffold & finalise scope
Project
Quality
Plan
Consult residents on choices
(e.g. colour schemes)
*Resident relations support
Manage
works
- site visits
- meetings
- valuations


& monitoring cost, time, variations
Practical
Completion
H&S/Handover Manuals
Warranties
Guarantees
Final Account/
Defects Period
Audit
Final
Certificate
End of defects inspection
PCAF
(12 months)
Post Contract
- scheme scoping off critical path

- strategic perspective of programme & budget possible

- surveyors can focus on specifying, procuring, delivering schemes

- clarity on what works are being done and why

- more inclusive and clear communications/consultation

- consistent communications officer throughout whole process

- supports right-first-time approach to approvals, tender documents and statutory notices

- reduce contractor variations & delays

- timely requests for approvals for significant
changes

- protecting WCCs ability to recharge


Benefits
Final making good
Invitation
to
Tender
Cabinet Member
GATE 2
REPORT

(if over £1.5 Million)
Contract
Engrossment
Update
Asset
Database
30 Year
Programme
New elements
New life expiry dates
New elevation/floor plans
(where applicable)
Logging &
storing
Guarantees
& warranties
2015/16
Maintenance regime in line
with warranties/guarantees
Post contract
review
(gate 3)
Full transcript