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Ne'er Less Jeypkins Gonzales

on 28 October 2014

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Transcript of MARITIME ENGLISH 2

prepared by jeypkins gonzáles
Course Objectives
Why English?
Why English?
Business Etiquette
Verb Tenses
Planning a meeting
an industry that in many hundred years has been operating in a global setting
1. Describe the significance of the course by means of individual and institutional goals;

2. Define and identify significance of communication in the workplace;

3. Discuss forms of business communication intended for seafarers through speaking and writing;

4. Recognize written or electronic workplace communications ;

5. Discover and implement characteristics of an effective communicator in the workplace;

6. Articulate oneself effectively through the different forms of correspondence in maritime setting;

7. Use communication skills at work through realistic communicative tasks;

8. Familiarize oneself with the global trends in communication and technology;

9. Explore and Experience the different phases of job hunting.

1 Introduction to Maritime English for the Workplace
2-3 Basic Writing and Speaking at the Workplace
4 Planning and Conducting Meetings
5 Global Communication
6-7 Global Communication and Technology
8 Team Communications
9- 10 Job Applications
4 First Long Examination
6 Second Long Examination
8 Third Long Examination
12 Final Examination
• Class standing 60%
Reading/Listening (5%)
Writing/Speaking (5%)
Projects/ Career Portfolio (5%) Assignments/Quizzes/Practical Tasks (15%)
Long Examinations (30%)

Final Examination 40%

• Total Score 100%

1. Necessity for clear communication: Between ship and shore; and crew and passenger
80% of accidents and incidents on-board are caused by human error, and poor usage of English
from the 2005 IMO Report
1. Arrival 5 minutes after class starts = TARDINESS
2. No. of allowed absences: 7
3. Observe proper seating arrangement (seat plan)
4. Observe deadlines, and proper submission of requirements.
5. Always bring your textbook; or photocopy needed pages ahead of time.
What have you noticed?
Was haben Sie bemerkt?
2. Developments of a set of terms referring to the parts of ships, and the products involved in navigating them.
sinking - thinking
1. Bow
2. Fore and Aft
3. Stern
4. Sails (Jibs)
5. Shrouds
6. Square Sails
7. Sails (Spanker)
Why English?
3. Globalization of the shipping industry: crew members have become more international in character; The need for lingua franca has arisen; Being the global language, English has filled the gap.
a delimited breed of English restricted only to the shipping activities of mariners intended for particular purposes.
The STCW Convention
The International Convetion on
Standards of Training, Certification, and Watchkeeping for Seafarersa
amendments were mostly concerned with additional requirements made necessary by the implementation of the Global Maritime Distress and Safety System (GMDSS)
pointed out the many vague phrases, such as "to the satisfaction of the Administration", which resulted in different interpretations being made
Others complained that the Convention was never uniformly applied and did not impose any strict obligations on Parties regarding implementation
One of the major features of the revision was the division of the technical annex into regulations, divided into Chapters as before, and a new STCW Code, to which many technical regulations have been transferred. Part A of the Code is mandatory while Part B is recommended.
Dividing the regulations up in this way makes administration easier and it also makes the task of revising and updating them more simple: for procedural and legal reasons there is no need to call a full conference to make changes to Codes.

The amendments concern training for personnel on passenger ships. The amendments include an additional Regulation V/3 in Chapter V on Mandatory minimum requirements for the training and qualifications of masters, officers, ratings and other personnel on passenger ships other than
ro-ro passenger ships.
The amendments added new minimum mandatory training and certification requirements for persons to be designated as ship security officers (SSOs)
Requirements for the issue of certificates of proficiency for Ship Security Officers; Specifications of minimum standards of proficiency for ship security officers; and Guidance regarding training for Ship Security Officers
•Improved measures to prevent fraudulent practices associated with certificates of competency and strengthen the evaluation process
(monitoring of Parties' compliance with the Convention);

•Revised requirements on hours of work and rest and new requirements for the prevention of drug and alcohol abuse, as well as updated standards relating to medical fitness standards for seafarers;

•New certification requirements for able seafarers;

•New requirements relating to training in modern technology such as electronic charts and information systems (ECDIS);

•New requirements for marine environment awareness training and training in leadership and teamwork;

•New training and certification requirements for electro-technical officers;

•Updating of competence requirements for personnel serving on board all types of tankers, including new requirements for personnel serving on liquefied gas tankers;

•New requirements for security training, as well as provisions to ensure that seafarers are properly trained to cope if their ship comes under attack by pirates;

•Introduction of modern training methodology including distance learning and web-based learning;

•New training guidance for personnel serving on board ships operating in polar waters; and

•New training guidance for personnel operating Dynamic Positioning Systems.
Adopted by International Maritime Organization (IMO)

first to establish basic requirements which countries are obliged to meet or exceed

Previously the standards of training, certification and watchkeeping were established by individual governments, usually without reference to practices in other countries

As a result standards and procedures varied widely
1. Answer pages 11 & 14 of your textbook.
2. Bring 1x1 photo for seat plan.
3. Enroll at: https://canvas.instructure.com/enroll/YER9JN
4. Blue book for all exercises, quizzes, etc. (signed by professor)

Requirement: Course portfolio (all activities)

English Language Requirement
All officers (navigational and engineering)
- good command of spoken and written English
Senior officers (managerial level)
- must speak and write English
Ratings (navigational watch)
- comply with helm orders issued in English
Crew (passenger assistance)
- able to communicate safety-related issues in English
- or in the language spoken by the passengers and personnel on board
IMO Standard Marine Communication Phrases (SMCP)
*Communication Survival Kit for Seafarers
- a corpus of maritime technical terms and phrases
- obligatory to be used and understood for certification
1. assist in the safety of navigation; and conduct of the ship
2. standardized communication
3. assist maritime training institution
- omit function words (the, a/an, is/are)
- avoid synonyms
- prevent contractions of words
- yes -- no
- basic alternative answers to statement questions
- providing one phrase for one event
- identical invariable plus variable principle
commonly defined as names of persons, places, or things
-specific names
are words that take the place of nouns
is the word for which the pronoun stands
refer to the speaker, the person spoken to, person spoken of/about
pronouns to which the suffix -self/-selves is added
myself yourself thyself himself itself

herself themselves ourselves yourselves

are compound personal pronouns that "reflect" the action of the verb back to the subject
They can defend
did the work.
are compound personal pronouns used for emphasis
He hit
on the thumb with a hammer.
can defend the fort.
Compound personal pronouns should be limited to the reflexive and intensive uses as explained. They should not be used in the place of personal pronouns.
Alice and I will be there to help.
Alice and myself will be there to help.
are used to ask questions
who whom whose which what
point out the person or thing referred to
this these that those
do not point definite persons or things and do not usually have antecedents
can be either cardinal or ordinal numbers and are used to take the place of nouns in a sentence
cardinal: one, two, three...
ordinal: first, second, third...
indicate an exchange of action in accordance with what is suggested by the verb
each other

one another
are used to introduce dependent clauses
1. William Shakespeare and his plays seem indestructible for even in our times, his works are revered by almost everyone.

2. He has never been scorned nor rejected, and his works have never sunk into oblivion.

3. The generations of our forefathers have looked up to him as the greatest playwright of all.

4. In fact, I read his Romeo and Juliet, and I believe it is timeless.

5. His plays have been staged for almost four centuries, and they have not diminished in their appeal among the viewing public.

6. Although the people’s attitude to his plays have not changed, their methods of presenting them have.

7. Our own century has had its own versions of his tragedies.

8. Although everyone respects his plays, hardly anyone agrees on how they should be presented.

9. Several ideas have been tried by some innovative people, and these have been lauded as new interpretations.

10. Maybe if Shakespeare himself can see these plays and the proportions by which they have grown, he will find it hard to believe.

Identify the personal pronoun/s in each sentence.
11. Have (2nd person personal pronoun) ______ ever celebrated Earth Day?

12. (Indefinite pronoun) ______ environmentalists first commemorated it on April 22, 1970.

13. It is an event (relative pronoun) ______ purpose is to emphasize the necessity of the conservation of the world’s natural resources.

14. Environmentalists (intensive pronoun) _____ use it as an occasion to sum up current environmental problems of the planet.

15. Sometimes, we (intensive pronoun) _____ cause such problems without even knowing it.

(1. indefinite pronoun) ____ believe the legend of the Flying Dutchman, a haunted figure concerning a ghost ship. (2. third person personal pronoun) ____ say that when the sea is calm and the wind is quiet, then it appears. (3. interrogative pronoun) ____ can attest to (4.demonstrative pronoun) ____? Even sailors, (5. intensive pronoun) _____ tell us about it. According to the legend, a Dutch mariner, accursed for uttering a blasphemous oath, is doomed to sail eternally around the Cape of Good Hope.
(6. personal pronoun in the possessive case) _____ phantom vessel supposedly brings disaster to (7. Indefinite pronoun) _____ who sees it. Another version depicts the condemned captain sailing aimlessly in the North Sea while playing dice with the devil (8. Intensive pronoun) ____.
Sailors warn (9. reciprocal pronoun) _____ about the bad luck the Flying Dutchman brings. They frighten (10. reflexive pronoun) ____ with a legend of their own making.

the exact time when an actions takes place
-basic form of the verb
-singular or plural
Used when stating a:

A. Statement of fact / state of being (always TRUE)
B. Habitual action (routinary activity)
C. Historical present (true in the past, present, future)
D. General truths (commonly happening)
- past form of the regular or irregular verb
Used when stating a/an:

A. Definite past event
B. Completely finished action
C. Understood procedure, time, or place
- WILL + base form of the verb
- uses linking verb IS/ARE
- IS/ARE + going (present progressive)

It denotes:

A. Future occurrence
B. Prediction
- used when stating a continuous action
which is currently taking place

- uses 'be' verbs like 'am,' 'is,' and 'are' + 'ing' form or the present participle form of the verb
- used when the action is in progress at a specific point in time in the past
- uses past tense of 'be' verbs such as 'was' and 'were' + present participle
- used when stating an action that will be in progress at a specific time in the future
- or a duration of some specific future action
- uses 'will' or 'shall' + be + 'ing' form of the verb
Choose the correct tense for the following sentences:

1. I was studying all night for that history test.
A. past progressive
B. present progressive
C. future progressive

2. The doctor is examining the patient.
A. past progressive
B. present progressive
C. future progressive

3. I will be going on vacation next week.
A. past progressive
B. present progressive
C. future progressive

4. My sister is watching TV right now.
A. past progressive
B. present progressive
C. future progressive

5. I will be working until 5 p.m. tomorrow.
A. past progressive
B. present progressive
C. future progressive

6. At midnight, we were still driving through the desert.
A. past progressive
B. present progressive
C. future progressive

7. He was constantly talking.
A. past progressive
B. present progressive
C. future progressive

8. Tonight, we will be eating dinner at 8:00 p.m.
A. past progressive
B. present progressive
C. future progressive

9. The students are reading their books.
A. past progressive
B. present progressive
C. future progressive

10. He will be doing homework at the library tonight.
A. past progressive
B. present progressive
C. future progressive
- returning a phone call
- following up on a phone request
- listening intently
- appreciative communication
- clear communication with details and directions
- doing what you say you will do
- remembering what is important to them
- valuing what is most important to them
never forget: COURTESY
say thank you
- respond to emails in a timely way
- be brief, be information, and be gone
- put them on vibrate
- take and make calls when you are with people sparingly
- most people are not interested in listening in your conversations
- excuse yourself if you need to take or make call, and make it brief
- return phone calls
- find out what people need
- make sure you are clear on whether you can help or not
- people who return phone calls are trusted and respected
- no need to make it long

- firm is good
- learn to look at a person when they are speaking
- 55% of our non-verbal communication is our body
- watch what your body is saying about you
- get one and have them with you all of the time
- include an address, email, telephone number, and what you do
- opening a door for someone is not just a guy thing anymore
- ladies, if you get to the door first, open it
- if you are being introduced, STAND, REACH OUT YOUR HAND, and SHAKE THEIR HAND

- a handshake in the mail
- targets a specific position
- represents you the people you've never met before
- gives a glimpse of your personality
- the best cover letters show how your qualifications match the needs of the company
- sell the writer's services
- secure through his letter a position
- convince the reader that the writer has the qualification demanded for the position
- state important qualifications for the job
- avoid egoism but not too humble
- strong favorable impression

- Tell them who you are
- State how you heard about them
and why are you interested

- Sell yourself and your abilities
- Highlight key points of your resume relevant to the position you are applying for
- Explain how you intend to contribute to their organization

- Make it action-oriented
- State how can they reach you
- Thank the employer for their time and consideration
Now, improve your cover letter!
Conducting meetings
Planning the meeting
Running the meeting
After the meeting

There are three stages to conducting meetings:
planning the meeting
running the meeting
after the meeting

Guidelines to planning effective meetings:

determine the outcomes that are wanted from the meeting
identify who needs to attend
prepare an agenda to satisfy the outcomes
ensure all the agenda items can be realistically covered in the allotted time for the meeting
book the meeting room
notify the participants of the meeting (why, where, when, how long, agenda)

Planning the meeting
Running the meeting
Guidelines to running effective meetings:

arrive early and make sure the meeting room is set up
start on time, do not wait for late arrivals as it encourages lateness
identify a chairperson to coordinate the meeting
identify someone to take minutes
state the purpose of the meeting at the start
Review the agenda, get agreement and then stick to the agenda
allocate time on each agenda item and do not run over time for each item
avoid getting bogged down in too much detail or in side issues.
If more information or a solution needs to be worked-through make this an action item to be addressed, prior to the next meeting.

chairperson must control the meeting and not let individuals dominate
record minutes
get feedback -- satisfaction checks
identify action items, assign to one owner and specify when to be actioned by
finish on time
if some agenda items are not covered agree to reconvene
If it is a regular meeting, or a follow up meeting is required, state when the next meeting will be

After the meeting
evaluate the overall meeting
tidy the meeting room so it is left as you found it (clean whiteboards, remove papers, cups etc)
file a record of the meeting (minutes and action items) in the project folder and add actions to the project action items log
distribute minutes and action items to all participants of the meeting.
follow up with people assigned action items near to the “action by” date.

economic reason/s
not only ships, but also PORTS


Intercultural communication
(cross-cultural communication)
competence needed for working in a multicultural mixture
ability to separate similarities and differences
between the different interpretations, on same documents, or same deed, which people do when coming from different cultures
Intercultural communication has to be learned.
Full transcript