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AKΨ PEP

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Matt McCall

on 9 April 2011

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Transcript of AKΨ PEP

ALPHA KAPPA PSI Pledge Education Program SOTC 2011 Presented by
Matt McCall, CFV I've Got PEP, Yes I do! I've Got PEP, How 'Bout You? PEP stands for Pledge Education Program, and is officially endorsed by Alpha Kappa Psi. This program has been tested and found to be tried and true. PEP, when implemented properly, will:

Increase a chapter's pledge retention rate
Reduce member apathy
Increase overall alumni development Ψ Ψ Ψ what's in the pep program? Pledge
Educator's Guide PEP
Manual Electronic Appendices (for the
pledges) (for the
brothers) The “textbook” that gives them everything they need to know about AKPsi and the pledge process. It replaces the Pledge Manual. A comprehensive guide for pledge educators to use in order to deliver the program.  Has tips, suggestions and hints to present a powerful pledge program. Forms, documents & presentations that supplement the lesson plans in the PEP Program. What can you do in the PEP Program? Train pledges to be good brothers
Encourage pledges to succeed
Inspire pledges to embrace the ideals of Alpha Kappa Psi
Excite the pledges about their decision to join Alpha Kappa Psi
Foster unity between pledges and brothers
Invite alumni to participate
Share experiences and knowledge with the pledges
Treat pledges with respect Discriminate, haze, sexually harass, or violate the alcohol policies
Drop a pledge without having a previously documented Pledge Action Plan
Violate the minimum requirements of the pledge program
Violate state/provincial law, federal law or university policies What can't you do in the PEP Program? This colorful manual will provide pledges with everything they need to know about Alpha Kappa Psi and pledging. ✔ Org
Charts!
Yippee! It also includes never seen before historical photos and a more detailed historical section. | | The PEP Manual has 56 pages. The history of AKPsi takes up 18 of these pages! Overview of DSAs and a list of all 43 Gold DSA recipients
Official flower, colors, and objects on AKPsi’s Coat of Arms
Objectives of AKPsi
Creed and Anthem Fraternity and Foundation Governance (Chapter Congress, Board of Directors, Fraternity Board of Directors, Management Team, Regional Management Team, Heritage Center Staff, Constitution and Statutory Code, BOD Statement of Policy, Ritual of AKPsi, Chapter Bylaws) Organization of AKPsi (Diagrams of fraternity & regional structures)
The College Chapter (Membership requirements, finances)
Chapter Officers & Committees (President, VPs, Treasurer, MOR, Secretary, Chaplain, Warden, Historian)
Chapter Activities (professional, service, social, fundraising, PBLI) ACR, Rituals, Chapter Bylaws, The 13 student member responsibilities, Parliamentary procedure, Pledge organizational structure and chapter org structure diagrams, Explanation of Greek names and the Greek alphabet, Map of AKPsi’s 13 regions, Membership types (student, alumni, faculty, honorary), Chapter types (college, alumni), The AKPsi Alumni Association, Educational Programming (PBLI, Academy, College of Leadership), Other Events (Convention, All-Academic Team, Yellow Rose, Case Comp), AKPsi Foundation & History, Study Guides for Quizzes (based on a 5-quiz program), A page of notes at the end! (This basically goes into more detail on the items found on the Fraternal Exam) ✓ Checklist √ Chapter organization chart
√ Chapter calendar
√ Pledge calendar
√ Any local chapter policies
√ Study guide to test pledges’ knowledge of the chapter
√ Schools & Greek names of other region chapters
√ RMT names & contact info
√ Chapter roster (with officers, committee chairs, etc.)
√ Pledge Requirements: what must be fulfilled to be considered for initiation. Whether there is a point system, merit/demerit, etc., it needs to be included. A pledge should always know where he or she stands with the chapter
√ Any other chapter specific info as it relates to the pledge program (pledge projects, etc.). minimum
requirements for pledge educators (No matter how much of PEP you want to do) Pledge welcome letter & agreement Requirements as a pledge


Requirements as a brother (Attendance, fees, quizzes, interviews, and any other requirements)


(Attendance, fees, events, service, etc.) (Remember
these?) Quizzes

Fraternal Pledge Exam (help pledges prepare for the Fraternal Pledge Exam)


(pledges must receive 76% to pass) ! ! Failure to cover these minimums can result in disciplinary action if there are any pledge grievances filed with the fraternity. Pledges must receive: (Core values, vision, tag-line, guiding principles, fraternity history covered on exam) minimum
requirements for pledges Meeting procedure (Robert’s Rules of Order, parliamentary procedure, conduct expected in meetings) Governing documents Governing bodies Risk Management policies Local chapter information Fraternity/Foundation Programs (Constitution and Statutory Code; BoD Statement of Policy; Chapter Bylaws, Rituals) (Chapter Congress; Foundation/ Fraternity BODs; Heritage Center; National & Regional Management Teams) (in the BOD Statement of Policy) (brother requirements, chapter history/operations/governance, chapter bylaws, etc.) (Convention, PBLI, Academy, All-AKPsi Academic Team, Yellow Rose Society, Case Competition, scholarships) Proper pledge evaluation and discipline Pledges should always know where they stand within the process and with the brothers. If a pledge needs to be disciplined, the proper procedures will be followed.

A Pledge Action Plan MUST be drafted prior to a pledge being removed. If the chapter has ANY questions regarding a pledge action plan for pledges or removing a pledge, contact the Heritage Center immediately. Lesson Plans The lesson plans in the Pledge Educator Guide are based on a 9-week program. Not every chapter follows a 9-week program or is on the semester system, so the guide provides a matrix to help adjust the program to fit your chapter’s program length. What's in a lesson plan? The week’s objective (the stated goal for the week’s lesson)

Duration of each part of the week’s lesson

Duration of the whole week’s lesson

Materials needed for that week (handouts, quizzes, forms)

Presenters (who needs to speak to the pledges for a particular section)

Procedures (the meat of the lesson: what to go over, and in what order)

Notes (tips for the pledge educator pertaining to that week’s lesson)

Post-meeting reminders (what to make sure the pledges keep in mind after the meeting is over)

Suggested activities (things to do to supplement the lectures)

Materials provided (in the downloadable appendices) Helpful
Hints! Big/Little programs are important for a pledge’s development. The RTB guide shows how to structure a program in the “Pursuit of Brotherhood” section Activities Alumni Meetings Mentoring Meeting Prep (Find new and fun ways to present the info in lesson plans. Use what's in PEP, or make your own) It can help for an alumnus to present to pledges Let the pledge class officers run as much of the meeting as possible to give them practice. Praise in public, criticize in private Know the material forward and backward! Have your entire term mapped out beforehand and each lesson mapped out before it’s time to start pLEDGE pROJECTS Find pledge projects that unify the entire pledge class toward a common goal Pledge class flag/paddle
Plan a chapter retreat
Host a big/little event
Consult on a chapter challenge
Plan a professional/service/ fundraising event for the next term’s pledges ? Prepare quizzes in advance. You can also quiz pledges on chapter-specific info Professional Speakers Resume writing, professional dress, conflict resolution, time management, etc. Program length Adjust the program duration to fit how your chapter operates. Some chapters give pledges time in the pledge meeting to meet in committees; some have them meet outside the regular meeting. Quizzes A syllabus can contain pledge educator contact info, the dates of each meeting and event, what will be covered each meeting, and pledge requirements for initiation. The pledge program contains a requirement sheet for you to complete and distribute, but a syllabus can be another format to use. Syllabi ! Be sure that all policies and laws (federal, state/provincial, local and fraternity) are being followed when utilizing a pledge project. Pledge projects should be used to provide the pledges with an opportunity to showcase skills and to work in teams. They should always have a well-defined purpose and goal, which should be communicated to the pledges.
Be sure to allocate time in the lesson plans for pledge projects where appropriate if necessary. ! Pledge class flag/paddle
Plan a chapter retreat
Host a big/little event
Consult on a chapter challenge
Plan a professional/service/ fundraising event for the next term’s pledges How are pledges evaluated? objective measures Attendance at meetings
Weekly quiz scores
Fraternal Exam scores
Signatures obtained
Mandatory activities participated in subjective measures Mid-Court performance
Big Brother feedback
Work ethic and attitude
Respect for pledges & brothers
Participation in non-mandatory activities | When any pledge does not meet the criteria and expectations set out by the chapter, the chapter must discipline the pledge.
Huddle up into groups of 4.
Take 5 minutes.
Discuss your successful
pledge activities. What pledge activities work for your chapter? No more than 2 per chapter in a group!
• To educate the pledges on membership requirements
• AKPsi lifetime responsibilities including being a strong student brother and alumni member
• Introduce the foundation and its programs
• Review quiz 3 and 4 performance.


3 minutes - Roll call
5 minutes - Officer/Committee reports
30 minutes - Lesson
20 minutes - Committee meetings
5 minutes - Wrap-up/review quiz 3 & 4/assign resume
63 minutes - Total time


• Sample fraternal resume
• Copy of chapter requirements for brothers


• Pledge educator(s)
• Pledge class officers
• VP administration
• VP alumni relations


• Roll call for attendance
• Collect written assignment
• Officer/Committee reports


• Direct pledges to quiz 5 study guide
• Member requirements
• Have whoever is over member requirements (VP administration) discuss the following:








• Alumni
• Have VP/alumni relations discuss the following:





• Volunteering


• Foundation








• Take minutes and email to committee/pledge officers and pledge educator(s) after meeting
• While committees are meeting, pledge educator(s) and pledge class officers float between committees.


• Review results of quizzes 3 and 4
• Discuss fraternal resume



• Reminder of Fraternal Pledge Exam in week 8
• Adjourn meeting


The pledges have passed the half-way point! Be sure to congratulate the pledge class and encourage them going forward. Remind pledges if they have any issues to talk to the pledge educators, their big and/or the MOR.

This week would be a good time to bring in a speaker on preparing a resume and strongly consider having pledges prepare a professional AND fraternal resume for Court of Honor.


• Review written assignment, address any issues if need be, and forward to master of rituals for review
• Review committee minutes
• Prepare for next meeting


• Invite guest alumni to discuss their experiences outside of the student chapter


• Sample Fraternal Resume for Court of Honor (Word)
• Member Expectations (sample format) (Word)
• Volunteer Opportunities (Word) Objectives PRogram Duration Materials Needed PRESENTERS PROCEDURES LESSON ¤ What it means
¤ What it includes
¤ Risk management - follows policies/regulations ¤ Events
¤ Rush
¤ Dues/fees
¤ Responsibilities of a brother
¤ Being a model member ¤ Life obligation
¤ What do good alumni do? ¤ Stay involved
¤ Alumni chapter/program involvement
¤ Update address after graduation ¤ Opportunities
¤ Advantages ¤ Purpose
¤ Programs ¤ Yellow Rose Society
¤ All-AKPsi Academic Team
¤ Academy
¤ Case Competition Committee Meetings other items ¤ Take pledge requirements and pledge contributions and put into resume format, will be used for Court of Honor NOTES Post-Meeting Reminders Suggested Activities Provided Materials (Week 6 Appendix) the pep
manual $100 $100 $100 $100 $200 $200 $200 $200 $300 $300 $300 $300 $400 $400 $400 $400 Matt's PEP
Presentation pledge educator's
guide sotc
wEEKEND The Gold DSA recipient that is here this weekend My exclamation after "Org Charts!" The pledge who received the Pledge Action Plan The person wearing the AKPsi polo in the picture accompanying pledge activity ideas The 4 colors I used in my map of the AKPsi regions The number of pages in the PEP Manual devoted to AKPsi history The University of Missouri's chapter is in this region The phrase you would speak at a meeting to complain about heat or noise The minimum length of a pledge program The minimum % needed to pass the Fraternal Pledge Exam Where the Risk Management Policies are found The 2 factors in determining how much of PEP you should integrate She is the coordinator of SOTC This university hosted SOTC in 2010 The names of two other presenters The location of the closing banquet FINAL PEPPARDY! This is the coolest, most awesomest, funnest way to get your pledges knowledged, learned, and totally stoked to be in your chapter of AKPsi

30 seconds. PEP Manual available for download at http://bit.ly/AKPsiPEP
Answers to FAQs available on akpsi.org

My email: mccall.mt@gmail.com THANK YOU! Overview PEP contains the minimum information that must be taught to pledges

The curriculum is the cornerstone of a positive brotherhood experience for life

The information, activities and theories have been tested by chapters and found to be an excellent resource for chapters of any age and size

The purpose of this pledge program is not to strip chapters of traditions they may have; it is designed to ensure that each pledge is receiving the minimum level of education and training necessary to help develop successful brothers for life. Chapters then can add its own unique touches to the program to make the pledge experience better. Age of chapter Stability of Chapter EΩ A You may want to start (again) from scratch! Consider adopting the PEP program in its entirety. Review PEP to see what’s in it that you may not be doing. If there is something you can add, utilize some of the suggested activities and materials for a new way to emphasize what you’re already teaching. |

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| Getting started Fraternal information and history Pledges must have knowledge of: Laying down the law Severity Warning from the big brother Pledge Action Plan Removal from the pledge program It is never acceptable for a pledge to be dropped from the pledge program without warning unless under critical circumstances (sexual harassment, cheating, illegal activity) Should generally be reserved for a pledge’s continuous failure to achieve educational objectives and can only be done by a vote of chapter members A brother can propose removing a pledge during any formal chapter meeting The number of yes votes needed to expel a pledge can't exceed 25% of chapter membership in good standing; the actual number should be stated in the chapter Bylaws. PEPPARDY!
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