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Business documents

GCSE Apllied Business

David Mumford

on 16 January 2013

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Transcript of Business documents

Business documents Purchase order Must be able to state the 9 documents in order
Should be able to define the 9 documents
Should be able to complete the 9 documents with guidance
Might be able to extract information and complete documents without guidance Students: A purchase order (PO) is a legally binding document and represents the buyer’s intent to purchase specific quantities of product at specified prices.

A purchase order will usually comprise the following:
• PO number
• Shipping date
• Billing address
• Shipping address
• Requested terms
• A list of products with quantities and price

Though it may be another piece of dreaded paperwork, a purchase order is instrumental in tracking expenditures. It also contributes to your accounts payable process by letting you know how much will have to be paid out during a certain period of time. Delivery note Goods received note Invoice Credit note Cheque or other
form of payment Remittance advice slip Receipt Statement of account A remittance advice is a letter sent by a customer to a supplier, to inform the supplier that their invoice has been paid. If the customer is paying by cheque, the remittance advice often accompanies the cheque. A receipt is a written acknowledgment that a specified article or sum of money has been received. A document, issued by a supplier to its customer, listing transactions over a given period, normally monthly. It will include details of invoices, payments received and any credits approved with a resultant balance payable by the customer. Cheque
Debit card
Credit card
Cashless payment
Direct debit
Standing order A document accompanying a shipment of goods that lists the description, grade, and quantity of the goods delivered. An invoice or bill is a commercial document issued by a seller to the buyer, indicating the products, quantities, and agreed prices for products or services the seller has provided the buyer A form or letter sent by a seller to a buyer, stating that a certain amount has been credited to the buyer's account.

A credit note is issued in various situations to correct a mistake, such as when (1) an invoice amount is overstated, (2) correct discount rate is not applied, (3) goods spoil within guaranty period, or (4) they do not meet the buyer's specifications and are returned. Also called credit memo.
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