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First standing order we converted

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by

Amy Dumouchel

on 4 August 2016

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Transcript of First standing order we converted

Identifying Standing Order Candidates
Harrassowitz
Bibliographer Response
Summary:
Total converted: 8
Bibliographers asking to convert:
Everything - 1 ; 4 total titles
Nothing - 1 ; 5 total titles
Some - 4
1 bibliographer: 1 of 3
1 bibliographers: 2 of 3
1 bibliographers: 1 of 2
1 bibliographer: 1 of 4
Adding Decision Criteria
Access type
Pricing
How is it billed?
Per volume
Per year
Comparison to print pricing
If we already had print plus online order format, was the online activated in the catalog?
Were there multiple print standing orders on campus
First standing
order we converted
Investigating other e-available standing orders
Using TERMS in Converting Print Standing Orders to Electronic Format
Yankee Book Peddler
I'd like to convert print standing
orders to electronic format...

Geological Society of America (GSA)
Special Papers
Memoir

How is the print item received
and cataloged
*
?

1. Email notification of a new volume

Print: print volumes assigned call number, barcode etc
Electronic: add portfolio in collection record assigned
Title proper
eISBN
URL
cataloging note with 'monographic series' title

2. Report new title for cataloging, adding to proxy etc.
INVESTIGATE
ACQUIRE
IMPLEMENT
IMPLEMENT
ACQUIRE
INVESTIGATE
GSA Special papers
Print Receiving note: ANALYZED QE1.G44

GSA Memoir
Print Receiving note: ANALYZED QE1.G42

*Consulted Print Receiving Specialist

What does '
analyzed
' mean?

Each volume in an
analyzed
monographic series are assigned a catalog record,
title proper
and subject headings.



Implementation
Unforeseen problems
Impact on Print Receiving
Noticeable reduction at this point
Results in more content being handled by the eResources side of CER, through the report to local services
MARC Records for content analyzed or classed separately
Print orders through YBP often received MARC records automatically
Did not work for electronic, unless it was one of the following platforms:
Gale
Oxford
Sage
Wiley
Cambridge
CRC
Elsevier
Solution
Identified and documented methods of receiving updates about new volumes:
Submitted these to report to local services
QUESTIONS?
amy.dumouchel@bc.edu
terra.kallemeyn@bc.edu
https://docs.google.com/a/bc.edu/spreadsheets/d/1RqHYNbhKgmbCLGcVF4oodvRda96TfEUpVTvblNquSTc/edit?usp=sharing
1st Impression
Manage same as journal
ISSN
Annual cost
BUT...
Librarian wanted volumes handled like
print. (catalog each
volume)
Monographic Series
: “A group of separate items related to one another by the fact that each item bears, in addition to its own
title proper
, a [series title] applying to the group as a whole.” (AACR2)
GSA Special papers and GSA Memoir are examples of two monographic series.

Series title
: A collective title applying to a group of separate items.
Special Papers (Geological Society of America)
Memoir (Geological Society of America)




ORDERING
1) How is it billed?
by volume
by year
2) Last volume on print order invoiced & received
3) Create 'standing order' record with know information:
Start volume/Year
pricing
4) Send to Vendor

DELIVERY
Print volumes delivered physically
Electronic equivalent:
sign up for RSS feeds or email alerts
invoices
routine checks if publication schedule is irregular

CHECK IN
Print checked in on 'analytic' record
Internal use collection record for standing order used to track receipt of titles in a monographic series.

Electronic equivalent: created 'electronic collection' named for Monographic series title when we are notified of new volume. Next,
Implement
individual volumes...
3. Activate & Publish to catalog
Full transcript