Audio Transcript Auto-generated
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Hi everybody
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as we move through the list.
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I want to bring attention to the process
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by which we upload
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equivalency credit packets into the shared drive.
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Um There's a few
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ah
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written directions here and I'm going to show you
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the actions that match up with those written directions.
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Um If you go to the shared drive,
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open it up,
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you go into the equivalency credit
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applications
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for 20-23. Open that
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you can see that
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so far all these ah
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all these folders are able to be managed by council members.
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That means we could move them around, I could move them out of the
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share drive in order to
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annotate them and
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and then
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upload them back into the shared drive with a signature for the applicants.
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Um This one in particular is moved in through a share
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and the way that you do that is you click on it
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and you choose move to
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and you start moving things around in that way.
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When you do that into a shared drive, it prevents managers from being able to
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use the file within the share drive. So if I were to open this, it would take me
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into my own personal shared drive because it's merely shared with me.
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So instead of doing that, what
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we really need everyone to do is go right up
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here while you're in the equivalency credit application folder,
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make a new folder for your person,
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you're gonna name it with the last
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name,
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first name,
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we'll create it
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here. It is
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you'll open that up
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and you'll go to a downloaded pdf
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of the materials.
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Okay
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you're going to essentially upload
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that pdf that you previously downloaded
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into the shared drive.
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Find it.
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I guess
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I'm uploading it right now and now everybody in the council can
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see this can move it around if they need to annotate it
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because he can't
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unfortunately can't annotate
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these PDFs in the shared drive has something to do with the limitation.
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So in order for me to sign it, I have to move it to my personal drive,
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sign it and then put it back into the shared drive as an upload.
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But you can see
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that this
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folder does not have this little
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Arrow
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and that means that all council members can see it.
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If your folder has that little Arrow then that means
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that you've moved it in through a share and that's
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that folder is going to have a ton of limitations on it.
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So if everybody could go ahead and just follow this process right here,
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make a folder in the equivalency folder with the persons
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name last and first upload the pdf into the folder so it can be annotated.
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And um
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then you should be all set
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while I am here with you. I'm going to talk about doing the same process
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for digital packets.
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You do it the exact same way but with different folders.
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So let me get back into um
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Mhm.
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Our shared drive and we go back out
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And I'm going to go to the 2022 2023 Lane change data and open that up
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and you can see here
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our lane changes that need to be reviewed.
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Right.
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Yeah
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and so if I were going to
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right
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um
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upload
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a lane change packet
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that's one of my um
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applicants have
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given to me. I'm going to make sure I download it as a pdf first.
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You can see I have my test packet ready to go in my downloads.
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I'm gonna go ahead and open
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a new folder.
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What's your last name
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first
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create.
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We'll open that folder up
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and you see there's nothing in it because we're ready to upload
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our file
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and I have my P. G. C. Test packet ready to go. I just have to get.
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It is
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and I'm putting it in right now
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this is a test there's nothing on it.
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So
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that way
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you can see that
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the test packet that I made doesn't have that little arrow. It means that
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um it's truly accessible to everybody
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in the council.
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Um Who is part of the shared drive.
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If you have any questions about this process can definitely
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refer to the written instructions or you can please reach
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out to me and I can see if I can help you or advise you to go to your tech department
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um To get a little bit of support
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but definitely let me know if you have any questions about this. Thank you so much