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Alphabetical Index Rules
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Rule #5:Titles and suffixes
Rule #6: Prefixes, Articles, and Particles
Rule #7:Numbers in business names
In personal names, a title before a name, a seniority suffix or professional suffix after a name is the last indexing unit.
A foreign article or particle in a personal or business name is combined with the part of the name following it to for a single indexing unit.
Follow these guidelines for indexing business names that contain numbers:
- Numbers spelled out are filled Alphabetically
- Numbers filed in digits are filed in ascending order before letters or words.
- Arabic numerals, are filed before Roman Numerals.
- For a range of numbers, use only the first number in the range.
- For names with numbers that contain st, d, and th, ignore the letter endings and consider only the digits.
- When indexing names with a number linked by a hyphen
Alphabetical Index Rules
Rule #4:Single letters and Abbreviations
Initials in personal names are separate indexing units. Abbreviations of personal names and nicknames are indexed as written. Single letters in business and organization names are indexed as written. Radio and television station call letters are indexed as one unit.
Rule #1: Names
Rule #3: Punctuation
This presentation will explain the rules
of alphabetizing an index.
Rule #2: Minor words or Symbols
All punctuation is disregarded when indexing personal and business names.
A personal name is indexed in this order:
1. The surname is the first unit
2. The given name or initial is the second unit.
3. the middle name or initial is the third unit.
Articles, prepositions, conjunctions, and symbols are considered separate indexing units. Symbols are considered as spelled in full. When the word The appears as the first word of a business name, it is considered the last indexing unit.
There are nine rules total and will be explained in the next slides.