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How to Conduct a Business Meeting
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How to Conduct a Business Meeting
By Mouni Amrous
What is a Business Meeting?
How to Conduct a Business Meeting
A business meeting is a gathering of individuals for the purpose of discussing, planning, and/or brainstorming ideas and information related to organizational goals/objectives.
Planning a Business Meeting
Planning a Business Meeting
-Is it necessary?
-Who to invite?
-Meeting Type and Purpose
-Assign Roles
-Three Rules
Where to Meet?
Where to Meet?
-Physically - conference room
-Virtually - video conferencing
-Hybrid - both in person and virtual
Meeting Types and Purpose
6 Common Types of Business Meetings:
- Status Update
- Decision Making
- Problem Solving
- Team Building
- Idea/Information Sharing
- Innovation
"Socializing between team members improves communication patterns more than 50%."
Team Building Statistics
Stats
"When employees feel their opinions count, companies could benefit from a 27% decrease in turnover rate, 40% decrease in safety incidents, and 12% increase in productivity."
Source: https://teambuilding.com/blog/team-building-statistics
"Camaraderie promotes group loyalty and dedication to work."
Key Roles
- Leader
- Facilitator
- Recorder
- Timekeeper
- Participant
Three Rules of an Effective Business Meeting
Three Rules
- Set the Agenda
- Stick to Schedule
- End with Action Plan
Setting the Agenda
-Established before the meeting
-Make a list of items to discuss
-Clear and specific objectives
-Agenda items relate to objectives
-24 to 48 hours prior notification
Sticking to Schedule
How long will the meeting be?
-Start on time.
-Dedicate times for individuals to speak.
-End on time.
Ending with Action Plan
-Summarize and review objectives.
-Team member responsibilities
-Task deadlines
Conclusion
-Is a meeting necessary? Where will it take place?
-6 common types of meetings and purposes
-Key roles in a business meeting
-Three rules for leading an effective business meeting
Final Tips
BE PREPARED
TAKE NOTES
BE PUNCTUAL
SNACKS
Credits
Leading an effective meeting
-https://www.getcleartouch.com/8-strategies-for-more-effective-business-meetings/
-https://www.nytimes.com/guides/business/how-to-run-an-effective-meeting
Meeting Types
Credits
-https://www.ringcentral.co.uk/gb/en/blog/business-meeting/
-https://getrafiki.ai/meetings/types-of-business-meetings-and-why-they-matter/
-https://calendly.com/blog/6-types-of-meeting-types
-https://teambuilding.com/blog/team-building-statistics
Key Roles
-https://www.conferencecalling.com/blog/meeting-roles#:~:text=The%20leader%2C%20reporter%2C%20timekeeper%2C,or%20more%20roles%20into%20one.
-https://www.talent.wisc.edu/academicleadershipsupport/LeadMeetings/BestPractices/AssigningKeyMeetingRoles/tabid/73/Default.aspx
Images
-https://www.pexels.com/