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Orientation Leader Training

Summer 2020

Introductions

Name + Pronouns

Year + Métier

Why you wanted to be an OL

Favorite memory from the start of your journey at CalArts

Welcome

Brian Harlan

VP of Student Experience

Kim McAlpine

Student Experience Operations Manager

Bailey Cool

Director of the Patty Disney Center for Life & Work

Maria-Victoria Perez

Director of Care & Well-being

Professional Staff

Contact

Information

Contact Information

Jess Love: jrlove@calarts.edu (319) 930-9797

Bethany Ponek: bponek@calarts.edu (661) 714-0560

Email & GroupMe

Email V. GroupMe

Fastest

response

detailed information

general updates & reminders

Roster Information

To-Do:

Input roster info

Access to roster will be shared with you after training today

Training

Tuesday, July 28th: 10:00am-1:00pm PST

Wednesday, July 29th: 10:00am-1:00pm PST

Thursday, July 30th: 10:00am-12:00pm PST

Friday, July 31st: 10:00am-12:00pm PST

Create Content

Overview

August 3rd - 28th

6 Live Events

Delivering Content

September 1st - 20th

6 Live Events

On-line

Orientation

Overview

On-line Orientation: Two Parts

September 1st - September 13th

live zoom

events

self-paced online content

https://www.comevo.com/example-school-orientations/

live zoom events: 6 Per OL

September 1-6th

September 7-13th

Meet & Greet (1)

Q & A (1)

Original Ideas (3)

- trivia

- talent show

- mic/game night

- podcast episodes

- hidden spaces tour

- program spot lights

September 14-20th

OL Check-in (1)

email access to edit

To-Do List

email access to edit

- Input roster info

- Live events date & time sign-up

- Ideas for live events

Wednesday, July 29th

10:00am-1:00pm PST

Wrap-Up

Online Engagement Tips & Tricks

Outlines:

Meet & Greet

Q &A

Live Events

Check-In

Check-In

Name + Pronouns

Year + Métier

Best/Worst Job

Training Day

#2

Zoom

Tips & Tricks

you don't have to get Zoom, if you stay zoom

- Walt Disney

Setting Up Zoom Account

Email invitation to licensed Zoom account

Follow instructions provided

To-Do

Update zoom to "5.1.2"

Check for updates

Computer: in the upper right hand corner of your account, click on your face/initials. From drop down click "check for updates". Should have version "5.1.2".

Phone or tablet: google - zoom mobile apps.

To-Do

Update zoom to "5.1.2"

Update photo

Update Profile

  • zoom.us/profile
  • photo
  • name + pronouns
  • timezone

Update Settings - Recording

  • Under "Local Recordings"
  • Check box
  • Gives you and participants permission to record

Update Settings - Meetings

  • Under "Security"
  • Waiting room - on
  • Under "Scheduling Meeting"
  • Host & Participant video - off
  • Under "In Meeting" (Basics)
  • Chat, Private chat & Auto save chat - on
  • Who can share - "All participants"
  • Under "In Meeting" (Advance:
  • Breakout rooms - on
  • Virtual background - on

TO-DO

Set Up Virtual Background

  • Zoom Desktop Icon
  • Upper right corner - setting
  • Click "Video" - bright, evening lit
  • Click "Virtual Background"
  • CalArts Campus Scenes

Update zoom to "5.1.2"

Update photo

Add virtual background

To-Do

Scheduling Zoom Meetings

- Finalize live events

- Directions shared last day of training day

- Zoom meeting rehearsal create contact time: August 3rd - 28th

Update zoom to "5.1.2"

Update photo

Add virtual background

Schedule zoom live events

How can I use zoom?

Breakout Rooms

Big groups into Smaller groups

Breakout button = Host or Co-Host

Manage participants

Hover over participant

Click "More"

Click "Make Co-host"

Waiting Rooms

- Virtual queue or holding space

- Creating meeting

- Advanced Options: Enable waiting room

-Admit & message individually/all at once

https://www.youtube.com/watch?v=ntaT7KEcids

event

Outlines

Meet & Greet

Q & A

Live Event 1, 2 & 3

Check-In

Outlines

Created For You

What You Create

Creating Zoom Meeting for Event

  • Same

Before Event Starts

  • Same

Start of Event

  • Same

Overview of Event

  • You create

Content of Event

  • You create

Wrap Up

  • You create

Live Event 1, 2, 3 & 4

Creating Zoom Meeting for Event

  • Enable waiting room

Before Event Starts

  • Join meeting 10-15 minutes
  • Create and send a welcome message: “Hi Everyone - thank you for joining my Meet & Greet Today! We will be starting shortly. Also, I wanted to share my email with you in case you have questions that come up after this event today. Please feel free to reach out: jrlove@calarts.edu!

Start of Event

  • Welcome everyone to your event <insert event name & short description>
  • Introduce yourself and ask participants to share their program and year in the chat
  • Share where the chat is located (for those who might be new to zoom) and explain the “everyone” and “private” function.
  • If applicable share that you will be recording this event and it will be posted on the orientation website no the main CalArts website if they would like to go back and rewatch/can’t stay the whole time

Overview of Event

  • Will be created for you

Content of Event

  • Will be created for you

Wrap Up

  • Will be created for you

Check-In

Q & A

Meet & Greet

To-Do

Day 1 to-Do

Day 2 to-Do

Input roster info

Live events date & time sign-up

Ideas for live events

Update zoom to "5.1.2"

Update photo

Add virtual background

Schedule zoom live events

Outlines for Live Events

Wrap-Up

More Options

4 breaths in + 4 breaths out

zombie bridge problem

Check-In

Name + Pronouns

Year + Métier

2-3 words on how you're feeling about on-line orientation

Superhero power: flight or invisibility & why

Training Day #3

Training

Tuesday, July 28th: 10:00am-1:00pm PST

Wednesday, July 29th: 10:00am-1:00pm PST

Thursday, July 30th: 10:00am-12:00pm PST

Friday, July 31st: 10:00am-12:00pm PST

Create Content

Training Recap

August 3rd - 28th

6 Live Events

Delivering Content

September 1st - 20th

6 Live Events

To-Do

Email me availability to meet for an hour

The week of August 3rd, 10th, 17th

Go over "OL Training Check-List"

August

3rd - 28th

Check List

Training Check-List

Canva

Canva is a graphic design platform that allows users to create social media graphics, presentations, posters and other visual content.

Group Facilitation Tips & Tricks

Build rapport through vulnerability

If you are able to relate/validate experiences

Being comfortable with silence (10-20 sec)

Make sure space is created and shared with everyone

Guide back if needed

Last day of training tomorrow

10:00am - 12:00pm

Wrap-Up

Check-In + Bailey Cool CLW

How to Track Hours + Compensation

Role Play Responses

Event Check-Ins

Schedule + Questions + Concerns

Check-In

Name + Pronouns

Year + Métier

First CD/Movie you owned

Training Day

#4

Tracking Hours

Training Time

July 28th = 3hrs

July 29th = 3hrs

July 30th = 2hrs

July 31st = 2hrs

Total = 10hrs

$

Input training hours into "Late Time Entry Form"

Late Time Entry Form

Training = 10hrs

Creating content = Up to 10hrs

Delivering content = Up To 10hrs

Total Hours Per OL = 30hrs x $16 per/hr = $480 *Total Approximate Compensation

Hour Breakdown

Other hour opportunities

OL Intro Video

OL Break Videos

OL Intro Video

OL Break Videos

First

Look

Scenarios

?

Event Updates

Meet & Greet

Q & A

Live Events

Check-In

fill out and email kim Late time entry form

To-Do

Work on live event outlines

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