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Project
Management
Operations:
Coordinating
Project
Processes
Created by: Sara Dragicevic
APPROVAL PHASE:
Collecting project paperwork
Vetting + Creative -> Sourcing team.
Communicate with the Vetting manager to get the projects in the Approval phase.
Gather the following documentation:
- RFQ (Request for quotation)
- Launch Plan
- Sample Reviews
Vetting team
Schedule a Kickoff call with all the parties involved in the project.
Meet with the Analyst to review the Project Brief.
Create a timeline and follow up calls with the Creative Coordinator.
Gather the packaging, labeling and UPC files.
Review all the print files and communicate issues (if any).
Create project RFPs
(Request for Purchase)
Share all the documentation with the Sourcing team
Follow up on PO number to move the project in the PO Placed phase
PO PLACED PHASE:
Assigning tasks accordingly
Following up on the shipment statuses
Assign all the tasks for the following phase accordingly.
Finish your own tasks and help the managers with theirs if needed.
Follow up on the timelines given to each participant in the project.
Communicate with your team on any issues found in SC.
Create a SC Project mastersheet for daily updates.
Visit SC daily to check the following information:
- Listing status,
- FBA status,
- Inventory status.
Write daily and weekly updates in the PC status update column.
Look for the progress status on Digital and SEO assets
Communicate the status update differences with your PM and APS.
PO PLACED PHASE:
Collecting project paperwork
Creative + SEO + Go To Market
Review all the files (brand, labels, pantone colors, etc.)
Pass the assets to the Amazon Product Specialist and follow up on issues (if any).
Gather the following files:
- Main Listing Photo
- Listing photos & videos
- A+ Content
Share the SEO file with APS and follow up on issues (if any)
Communicate the timelines with the team
Collect the Word file from Monday.com SEO board
Double check if Storefront needs any updating
When all the assets are uploaded, take a screen shot of the LP and share it with the GTM manager
Make sure all the inventory has arrived to AMZ storage
Pass the project on to the GTM team for the Launch!