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Project

Management

Operations:

Coordinating

Project

Processes

Created by: Sara Dragicevic

30 Days

30

Days

APPROVAL PHASE:

Collecting project paperwork

Vetting + Creative -> Sourcing team.

Communicate with the Vetting manager to get the projects in the Approval phase.

Gather the following documentation:

- RFQ (Request for quotation)

- Launch Plan

- Sample Reviews

Vetting team

Vetting

team

Schedule a Kickoff call with all the parties involved in the project.

Meet with the Analyst to review the Project Brief.

Print

files

1

Create a timeline and follow up calls with the Creative Coordinator.

2

Creative team

Gather the packaging, labeling and UPC files.

3

Review all the print files and communicate issues (if any).

A

Create project RFPs

(Request for Purchase)

B

Share all the documentation with the Sourcing team

C

Follow up on PO number to move the project in the PO Placed phase

Sourcing

team

Sourcing team

60 Days

60

Days

PO PLACED PHASE:

Assigning tasks accordingly

Following up on the shipment statuses

Asana

2

3

1

Asana

Assign all the tasks for the following phase accordingly.

Finish your own tasks and help the managers with theirs if needed.

Follow up on the timelines given to each participant in the project.

Seller Central

Communicate with your team on any issues found in SC.

Seller

Central

Create a SC Project mastersheet for daily updates.

Visit SC daily to check the following information:

- Listing status,

- FBA status,

- Inventory status.

1

3

2

AirTable

Write daily and weekly updates in the PC status update column.

Look for the progress status on Digital and SEO assets

Communicate the status update differences with your PM and APS.

AirTable

90 Days

90

Days

PO PLACED PHASE:

Collecting project paperwork

Creative + SEO + Go To Market

Digital assets

2

3

1

Creative team

Review all the files (brand, labels, pantone colors, etc.)

Pass the assets to the Amazon Product Specialist and follow up on issues (if any).

Gather the following files:

- Main Listing Photo

- Listing photos & videos

- A+ Content

Share the SEO file with APS and follow up on issues (if any)

Communicate the timelines with the team

Collect the Word file from Monday.com SEO board

SEO team

SEO team

Double check if Storefront needs any updating

When all the assets are uploaded, take a screen shot of the LP and share it with the GTM manager

Make sure all the inventory has arrived to AMZ storage

Pass the project on to the GTM team for the Launch!

Go To Market team

GO TO MARKET team

Questions?

Q & A

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