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5 Lesson: PHOTO & VIDEO
7
Lesson 5: Element Wise Planning:
PHOTO & VIDEO
Photography Checklist
Take a brief of the event
Start vendor research (refer to VRF sheet or 2nd option suppliers contact)
Get vendor registration form filled once before you finalize the vendor- accounts needs to be informed once supplier is fixed
Photography checklist
Reference check from the vendor's form needs to be done before you finalize the vendor (especially if it is a new vendor)
Block the vendor - 3 different vendors
Ask for a quotation from 3 different vendors
Photography Checklist
Finalize the vendor according to the quotes he offers and depending upon the size of the project
Take vendor for venue recce
Photography Checklist
Post venue recce
Take final quotes from vendor(in case there are any changes during venue recce)
Make element sheet for the vendor
Post venue recce
Send venue layout,show flow and confirmation mail(element sheet)
Post venue recce
The project head needs to speak to the vendor at least s once even if he/she is not directly dealing with the vendor for 2 reasons-
(1) So that the vendor understands the seriousness
(2) In case the vendors is delaying for some reason,the project head can read between the lines and anticipate the problem
Post venue recce
Check PDF elements sheet before sending - Ensure no columns and rows are hidden
Pointers to Block
Day, date, time, venue
Set up date & time
Event brief (about the event)
Pointers to Block
No. Of photographer / video shooting persons required
Available for a venue recce
Email id /phone number
Important points to be noted
Pen drive amount needs to be added in the pre event budget
Important points to be noted
On the day of venue recce double check with vendor about his arrival.
Take vendor for venue recce(position/placement of his video camera during venue recce)
Important points to be noted
Check if he requires platform for video shooting
Important points to be noted
Please ensure you call/mail all other vendors who were contacted for the event and are not being used this time that we will use them the next time
On The Day Checklist
One day Prior
Call vendor and confirm the time of arrival - one day prior
On The Day Checklist
Video and photographers need to have a meeting with Entre Nous to know whom to cover
On The Day Checklist
Reconfirm the set- up time & arrival time - on the day 1.5 to 2 hours before reporting time
Ensure vendor reaches the venue along with his / her materials
Check if he is carrying the audio/video cord for AV presentation
On The Day Checklist
Check that they are properly dressed
Check the position of cameras
Check live feed is on - mock of the same
Ensure you sit with them and brief them about whose photos needs to be taken
On The Day Checklist
Get him to meet the client - if required for a brief so that client can tell him who are the important people or you personally show him the important people
Ensure you inform them that running or walking through the stage is not acceptable
Inform photographer to take a team pic with the artist near Entre Nous branding post event
On The Day Checklist
Tech should be over 2 hours before show time
Look after your vendor, treat him well, offer him water and if full day event and budgets permit, provide food also
Update your senior about the status especially if a delay so that the senior can inform the client
Keep extra pen drive to handover few pics to client
On the Day Important Pointers
Video clip
Cover of video
Pics of standee with no audience
Photos of audience which looks irrelevant
On the Day Important Pointers
Video Clip and Photos of whole setup
Things To Be Taken
Ensure your phone has enough space to take new photos
Carry extra t-shirt for the vendor
Things To Be Taken
Blocking mail
https://docs.google.com/spreadsheets/d/1ScLN_An_K5hcbsfNk9s-7Pi7CYmwSDlIQhxlPz4mT9Y/edit#gid=0
Element Sheet
https://drive.google.com/file/d/1mGSqKqtBvI4t4ZsQvf4WrEFVHvh8emOh/view?usp=sharing
Photo & Video Element SHeet
Quiz
https://drive.google.com/open?id=1a0IipS--WZD5AHUTaAbB8naSqFwQd9Ru